Pedo SPICE- PD Program Manager

PROJECT POLICY ANL 2 (007397)

UCPath Position ID: 40719799

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1129002

Approved Date:

10/9/2025 11:29:02 AM

Date Last Edited:

10/9/2025 11:29:00 AM

Last Action Effective Date:

3/6/2024

Organization Details

Business Unit (Location):

LACMP

Organization Code:

2100O

Organization:

DENTISTRY

Division Code:

2110D

Division:

CLINICAL

Department:

135000 - DENTISTRY

Position Details

UCPath Position Number:

40719799

Position Description ID

166737

UC Payroll Title:

PROJECT POLICY ANL 2 (007397)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 19

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

0.6

SUPERVISION

UCPath Reports to Position Number:

40055716

Reports to Payroll Title:

PROF-HCOMP

UCPath Department Head Position Number:

40061708

Department Head Payroll Title:

DEAN

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

Under the general and direct supervision of the Project Director/PI, the Program Manager will be responsible for the management, coordination, and implementation of a federal grant to advance the development of the CARE PD (Community Access Reach & Education in Pediatric Dentistry) program. The Program Manager will independently provide high-level project support to the Project Director. The Program Manager needs to recommend, implement, and monitor metrics for quantifying operational and clinical initiatives. The Program Manager, with support from a project coordinator and others as assigned, will implement goals of the grant, promote the strategic vision of the training programs, and coordinate academic, clinical, and community resources to prepare pediatric dentists to provide leadership and better meet the oral health needs of children and families in underserved communities. Involved in developing and instituting innovative programs that incorporate up to date promising practices and collaborating with other primary care providers to develop a comprehensive and continuous systems of care for children.

Project Management

1. The incumbent will provide direct support and oversight in a full range of contract and grant activities while proactively promoting compliance with Federal regulations, University policy, and School guidelines. Responsible for the continued development and completion and management of CARE PD program goals (Title VII HRSA grant).

2. Develop and implement tracking mechanisms for program goals and objectives, responsible individuals, and or progress being made. Prepare, plan, produce, maintain and update a variety of maps, spreadsheets, plans and other graphic representations for project goals and objectives.

3. Coordinate and convene faculty committees or curriculum development committees for completion of curriculum and other program objectives.

4. Provide support to identified CARE PD curriculum development resources and coordinate with faculty.

5. Collaborate with nursing, pediatrics, and the advanced education general dentistry residency program in implementing the deliverables of the grant.

6. Collaborate with program evaluator on evaluation plan and implementation. Collects all evaluation data and co-writes the evaluation reports.

7. Analyze data, and prepare for all HRSA reporting requirements.

8. Manage special projects as assigned/required.

50%

Financial/Budget Management

1. Assist with preparing annual budget modifications, HRSA carry-over requests, and other prior approvals from HRSA.

2. Assist with development of financial reports and projections with recommendations for follow-up action in accordance with University policies.

3. Assist with development of sound financial reporting and billing systems by working closely with SOD fiscal manager.

20%

Academic Program Administration

1. Develop procedures for implementation of new academic and clinical activities.

2. Coordinate administrative aspects of implementing new modalities and community learning experiences.

3. Independently prepares manuscripts, presents to PI and other researchers for review and submits for publication.

15%

Community Liaison and Activities

1. Identify, develop, and maintain collaborative relationships with community organizations, County, State and National Organizations and agencies to establish learning experiences for residents and develop opportunities.

2. Develop a process for involving residents in practical community learning experiences that also meet the needs of local community partners in improving systems of oral health care for children in local communities. These should be commensurate with residents and faculty availability and within the scope of the program.

15%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Bachelor's degree in related area/or equivalent experience/training

Required

Demonstrated project management and excellent organization skills.  Ability to integrate activities of an academic and clinical program. Able to anticipate information needed by others as situations and projects develop and exercise proper judgment on when to escalate to higher level management.

Required

Demonstrated knowledge of the UCLA Academic Personnel and fiscal Policies, forms and procedures. Demonstrated knowledge of fund management, and contracts and grants policy and procedures.

Preferred

Ability to establish productive working relationships with all levels of organization staff and faculty; ability to work independently and as part of a team. Demonstrated interpersonal skills to work with staff, faculty, students, and interface with other departments.

Required

Superior written and verbal communication skills to convey information with accuracy and diplomacy; excellent strong writing, editing and proofreading skills are required.

Required

Excellent interpersonal communication skills and ability to relate and present a positive image to various publics.

Required

Demonstrated skill to work independently, prioritize tasks, analyze needs, develop and implement solutions in a timely and effective manner.

Required

Demonstrated proficiency using a PC or Mac to perform word processing and database management projects with speed and accuracy using Microsoft Word, Excel and PPT. Ability to learn new software programs and to instruct others when needed.

Required

Demonstrated strong skills in writing grammatically correct routine business correspondence such as memoranda and standard letters to faculty, sections, and other University and community personnel.

Required

Ability to maintain confidentiality of section communications and faculty and resident files.

Required

Ability to prepare budgets and produce well-written and supported budget justifications.

Required

Demonstrated skill in organizing and planning administrative events involving on- and off-campus constituents.

Required

Proficient in ability to multi-task with demanding time frames.

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

TB Test: Continued employment is contingent upon the completion of a satisfactory TB test.

COVID and Flu Vaccinations: The position is subject to providing evidence of inoculation.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

Availability to work alternative hours as needed to complete assignments with a specific deadline.

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

School of Dentistry

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.