Department Project Manager

PROJECT MGT PROFL 3 RP (005252)

UCPath Position ID: TBD_84

Position Description History/Status

Approved Date:

5/28/2026 4:34:41 PM

Date Last Edited:

5/28/2026 4:34:35 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1300O

Organization:

LETTERS AND SCIENCE

Division Code:

1340D

Division:

L&S PHYSICAL SCIENCES

Department:

098000 - CHEMISTRY AND BIOCHEMISTRY

Position Details

UCPath Position Number:

TBD_84

Position Description ID

171868

UC Payroll Title:

PROJECT MGT PROFL 3 RP (005252)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

RP: Research and Public Service PR

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40831819

Reports to Payroll Title:

ADMIN MGR 2

UCPath Department Head Position Number:

40062513

Department Head Payroll Title:

Department Chair

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

0

POSITION SUMMARY

The Project Manager has full responsibility and accountability for managing renovation, repair, alteration and design projects for the Chemistry & Biochemistry department under the direction of the CAO and Vice Chair of Space and Operations in partnership with the Director of Operations. Take the lead role in projects from inception through completion and diligently initiates, monitors, and follows through all related activities to ensure work adequately reflects the Department's needs and is executed in a continuous and prompt manner within the project budget. The role encompasses not only renovation, repair, alteration, and design projects, but also broader departmental operational efforts.

The UCLA Chemistry & Biochemistry Department has a tradition of excellence and is ranked among the best in the country, as evidenced by the quality of its programs, the caliber of its faculty, and the excellence of its students. The Department is a leader in cutting-edge research and innovative educational programs.

Project Management

A1. Has responsibility and accountability for managing a portfolio of projects including facilities-related efforts (renovation, repair, alteration, and design) as well as broader operational initiatives such as projects pertaining to departmental S&S operations, inventory optimization for research cores and instructional programs, and process improvement efforts.

A2. Takes lead role in project from inception through completion and, in

consultation with the CAO, diligently initiates, monitors, and

follows through on all related activities to ensure work adequately reflects the department's needs and is executed in a continuous and prompt manner within the proposed budget.

A3. Partners with faculty, staff, and campus units to identify operational needs, develop scalable solutions, and implement process improvements that enhance efficiency and effectiveness.

A4. Utilizes project management tools (e.g. Smartsheet) to track project timelines, milestones, budgets, and deliverables, ensuring transparency and accountability across stakeholders.

80%

Fiscal Management

B1. Develops project budget estimates based on schematic designs for CAO and Chair approval. Presents the documents using effective communication and presentation techniques to fully understand the extent of work, financial obligations and any related impacts on current and future operations.

B2. Solicits and negotiates fees for design development and construction

documents from and with consultants.

B3. Reviews budget at key intervals to ensure sufficient funding available to execute scope of work.

B4. Oversees progress payments to ensure timely payment to contractors, and vendors in partnership with the purchasing team.

20%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in related area or equivalent experience/training

Required

And

Other Type of Degree

Formal project management or process improvement training e.g. PMP, Six Sigma

Preferred

Project Management certification from a reputable organization such as PMP, CSM, or ACP to include a qualifying exam and /or quality assurance processes like Six Sigma or Lean or equivalent experience

Required

Interpersonal skills to establish and maintain cooperative working relationships with faculty, students, staff and the public.

Required

Ability to interact with persons of various social, cultural and educational backgrounds in a positive, effective manner.

Required

Skill in collecting and collating information from a number of sources.

Required

Skill in systematically organizing material in order to maintain efficient record-keeping systems.

Required

Detailed knowledge of UCLA Accounting and Financial policies and systems.

Preferred

Knowledge of building space planning that involves risk assessment to meet departmental needs.

Required

Knowledge of project management methodologies and process improvement frameworks

Preferred

Experience using project management software to manage and track project workflows

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

TBD

Standing/Walking

X

Sitting

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

Complex problem solving/reasoning

X

Ability to organize & prioritize

X

Communication skills

X

Numerical Skills

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.