Payroll Analyst

PAYROLL ANL 2 (006943)

UCPath Position ID: 40189620

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1124551

Approved Date:

6/26/2026 12:18:53 PM

Date Last Edited:

6/26/2026 12:18:48 PM

Last Action Effective Date:

4/2/2019

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6400O

Organization:

VICE CHANCELLOR/CHIEF FINANCIAL OFFICER

Division Code:

6440D

Division:

BUSINESS & FINANCE SOLUTIONS           

Department:

352500 - CENTRAL RESOURCE UNIT

Position Details

UCPath Position Number:

40189620

Position Description ID

171253

UC Payroll Title:

PAYROLL ANL 2 (006943)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 19

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

F: All Others - Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40054076

Reports to Payroll Title:

PAYROLL SUPV 2

UCPath Department Head Position Number:

40855935

Department Head Payroll Title:

ADMIN MGR 2

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

Under the general supervision of the Manager of Compliance, TRS Time and Attendance, the incumbent serves as a payroll, time and attendance, and compliance analyst responsible for supporting campus-wide UCPath pay-related reporting, time and attendance processes, and Tracker/I-9 compliance activities. The position coordinates and participates in the analysis, auditing, troubleshooting, and resolution of payroll and system-related issues; identifies corrective and preventive actions; and supports continuous process improvement to promote accuracy, compliance, and operational effectiveness.

The incumbent conducts research, generates ad hoc reports, audits payroll records, and provides subject-matter expertise to ensure salary and payroll data remain accurate and current. The role also supports functional testing and implementation activities for the time and attendance system, maintains user resources, assists with training development and delivery, and evaluates system issues and user feedback to recommend enhancements.

In addition, the incumbent advises departmental administrators on Form I-9, work authorization, and Tracker procedures; monitors dashboards and reports to ensure compliance; analyzes and resolves Salesforce cases; and audits Tracker/UCPath integration for consistency. The position also manages special projects by defining scope, tracking milestones, maintaining project documentation, and ensuring deliverables are completed within established timelines.

This position may be eligible for a hybrid work arrangement in accordance with applicable UCLA policies and departmental guidelines. Onsite presence may be required based on business operational needs, including but not limited to meetings, trainings, audits, system testing, project implementation activities, coverage requirements, compliance-related work, or other department priorities. The incumbent must be available to report to the designated worksite as directed by management.

Campus Human Resources organization provides a full range of human resource management services through various units, including Benefits, Central Resource Unit, Compensation and Classification, Employee and Labor Relations, HR & Payroll Operations Center, Learning and Organizational Development, Staff and Faculty Counseling Center, and Talent Acquisition and Workforce Planning.

The Central Resource Unit (CRU) serves as a trusted payroll partner for the Bruin community, helping departments navigate payroll, UCPath, reporting, case management, training, and compliance-related processes. CRU supports areas such as general ledger and gross pay payroll issues, Employment Eligibility Verification/I-9 and Nonresident Alien processes, reporting and analytics, and collaboration with UCPath and campus stakeholders.

Analysis/Resolving of UCPath Reports

Coordinate and participate in the analysis of campus-wide UCPath pay-related reports, including conducting research and finding solutions to errors. Determine corrective and preventative actions as needed. (E)  Create and generate ad hoc reports for Central Resource Unit (CRU) senior leadership as needed. (E)  Conduct accurate audits of various payroll records to ensure accuracy and compliance with state and federal regulations. (E)  Provide expertise and support to ensure salary records and payroll data remain current and accurate. (E)  Ensure continuous process improvement and measure effectiveness on current processes against benchmark metric. (E)  Interface and communicate with departments as needed. (E)

20%

Time and Attendance Support

Participate in the functional testing and implementation of time and attendance system, currently Time Reporting System (TRS). Includes analyzing test data, evaluating problems and making recommendations for resolving errors.(E)  Based on feedback from department users, identify needed enhancements to improve efficiency and user experience. (E)  Develop and maintain TRS Resource page on the UCLA portal. The TRS Resource page provides up-to-date biweekly and monthly calendars, web-based training material for employees and supervisors, and job-aids for completing complex transactions. (E)  Assist in the development or TRS Training for Department Time Administrators. Determine content of class, prepare course materials and design presentations. (E)  Provide TRS training as needed in absence of the Principal Admin Analyst 1. (E)  Research reports of system problems, analyze data and find solutions to errors.(E)

20%

Special Projects

Define, plan, track, and manage projects, including identifying key milestones and ensuring project deadlines are met. (E)  Review and maintain project-related information including schedules, status reports, and deliverables. (E)  Perform other duties as assigned. (E)

20%

Tracker Support

Advise and counsel department administrators on compliance and procedures involving US Citizenship and Immigration Services (USCIS) policies involving Form I-9 and work authorization. Audit department documentation as needed to ensure compliance. (E)Review and monitor Tracker dashboard and Campus Data Warehouse (CDW_ reports to ensure that Tracker administrators are following procedures, and staying up to date on all I-9 compliance processing and upcoming work authorization end dates (E). Advise departmental Tracker processors on I-9 policy and procedure and review, analyze, and work cases in the Salesforce ticketing system (E). Audit Tracker/UCPath integration to ensure consistency in both systems. (E)

40%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Degree in a related area and/or equivalent work experience

Required

1. Strong written communication skills, including the ability to prepare clear, concise, accurate functional design documents, test scripts, training materials, and informational articles.

Required

2. Ability to identify, evaluate, and resolve system problems, including recommending system modifications or corrective actions.

Required

3. Effective verbal communication skills, with the ability to clearly convey information to individuals at various organizational levels.

Required

4. Strong collaboration, negotiation, and problem-solving skills to gather information, assess situations, and develop mutually acceptable solutions.

Required

5. Analytical ability to review information and procedures, define problems or objectives, and formulate logical conclusions with appropriate alternatives.

Required

6. Ability to prioritize work based on the relative importance of responsibilities and deadlines.

Required

7. Ability to manage multiple assignments independently and accurately while meeting deadlines in an environment with frequent interruptions.

Required

8. Proficiency with Microsoft Office Suite, including Word, Outlook, Access, Visio, and Excel.

Required

9. Sound judgment and discretion in handling confidential and sensitive information.

Required

10. Ability to stay current with changing university systems, regulations, policies, and procedures.

Required

11. Knowledge of mainframe computer systems and strong attention to detail, including accuracy in working with numbers and complex information.

Required

12. Working knowledge of I9, employment eligibility verification, university payroll, general ledger, staff personnel policies, collective bargaining agreements, and time and attendance procedures.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Wilshire Center

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.