Musician 3

MUSICIAN 3 (006137)

UCPath Position ID: TBD_941360

Position Description History/Status

Approved Date:

5/8/2026 8:38:09 PM

Date Last Edited:

5/8/2026 8:38:07 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1240O

Organization:

HERB ALPERT SCHOOL OF MUSIC

Division Code:

1241D

Division:

HERB ALPERT SCHOOL OF MUSIC

Department:

045000 - MUSIC

Position Details

UCPath Position Number:

TBD_941360

Position Description ID

255179

UC Payroll Title:

MUSICIAN 3 (006137)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 18

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40052000

Reports to Payroll Title:

ASST PROF-AY

UCPath Department Head Position Number:

TBD

Department Head Payroll Title:

ADMIN MGR 2

GENERAL DIRECTION - Indicates that the incumbent receives guidance in terms of broad goals and overall objectives and is responsible for establishing the methods to attain them. Generally the incumbent is in charge of an area of work, and typically formulates policy for this area but does not necessarily have final authority for approving policy.

POSITION SUMMARY

The Band Assistant Director is an experienced professional with extensive background in Marching Band organizations. The incumbent applies organizational and instructional theories relevant to the unique culture, structure, and performative support to the UCLA Marching and Varsity Bands. This role involves a split focus between Instructional/Program Support (55%) and Logistics/Operations (45%). The Assistant Director acts as a primary instructional leader and operational manager, prioritizing tasks according to established department guidelines and University policies.

Position is supervised by and reports to the Director of the UCLA Marching and Varsity Bands. The Assistant Director prioritizes and completes ongoing tasks following established department guidelines and University policies. Assignments are made by the Director and Associate Directors of the UCLA Marching and Varsity Bands and the Department of Music Performance, Education & Composition Manager, with review and guidance as required.

The Department of Music Performance, Education & Composition provides comprehensive training in Western classical music through rigorous academic study, practical musicianship, and individualized artistic growth. Undergraduate programs emphasize a blend of performance practice, music theory and history, one-on-one instruction with experienced artist-teachers, and collaborative ensemble work that equips students for professional musical careers. Graduate study expands into advanced degrees in performance, composition, conducting, and jazz performance (in partnership with the Herbie Hancock Institute of Jazz Performance at UCLA).

The department fosters collaboration between performance and scholarship and supports transformative engagement with artistic communities locally and globally. Students benefit from a rich array of performance opportunities and masterclasses with internationally recognized guest artists, enhancing both their technical mastery and artistic imagination.

The UCLA Marching Band is housed within the Department of Music Performance, Education & Composition at the Herb Alpert School of Music. Both the Department Manager and Department Chair maintain a vested interest in Marching Band operations.

Instructional Support

1. Attend and assist with band rehearsals, performances, and shows.

2. Facilitate marching rehearsals, offering feedback on marching techniques, field placement, musical development, and auxiliary equipment.

3. Assist with or run marching/music rehearsals in coordination with (or in the absence of) the Director and/or Associate Director.

4. Assist with or run sectional and small group rehearsal in coordination with (or in the absence of) the Director and/or Associate Director.

5. Coordinate student attendance, drill assignments, and alternates.

30%

Programmatic Support

1. Collaborate with professional and student staff.

2. Providing support for marching, musical, and logistical changes in show learning, production, and performance.

3. Assist with the development or writing of drill formations, musical arrangements, choreography, and marching technique based on expertise, interest, and program needs.

4. Utilize relevant performance technology, such as Ultimate Drill Book.

5. Assist with the oversight and mentorship of student staff, including (but not limited to) section leaders, rank leaders, and staff crews (uniform, equipment, recruiting, and library).

20%

Administrative Support

1. Serve as the point of contact for student hiring, onboarding, training, and payments with University and School of Music HR colleagues.

2. Process payments using University systems (e.g., BruinBuy Plus) and ensure timely workflows for purchases and requisitions.

3. Assist with budget preparation using the expense database.

4. Maintain complex calendars, schedule meetings, and function as the initial point of contact for office calls and mail.

5. Prepare gift reports and assist with fundraising materials in coordination with Development offices.

6. Oversee the band’s website, updating information and layout.

7. Assist with producing, distributing, and archiving publicity materials.

8. Collaborate with professional and student staff to develop and grow social media presence.

25%

Operations

1. Coordinate Band Camp logistics, including meals, facilities reservations, and housing.

2. Coordinate facility needs with UCLA departments during the summer, Band Camp, and the academic year.

3. Oversee Instrument inventory (assignments, repairs, quality control).

4. Manage uniform and official UCLA apparel inventory, including ordering and maintenance.

5. Provide support with Athletics and community events hosted on/off campus, including non-regular season activities.

25%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

In related area and/or equivalent combination of education and experience in training.

Required

Master's Degree

Master's or advanced degree in related area.

Preferred

3 years plus

Experience in performance and/or Marching Band.

Required

Driver License

•

Must possess, upon hire, and maintain a valid CA noncommercial Class C License in accordance with the California (CA) Department of Motor Vehicles.

Required

Possess excellent spoken and written English skills; ability to produce logical, concise, and grammatically correct correspondence and interpret documents; explain complex policies and procedures clearly to individuals at various organizational levels.

Required

Ability to independently analyze data, information, policies, and procedures in a fast-paced environment with heavy workloads and tight deadlines. Ability to work independently with minimal direction.

Required

Interact, collaborate, and communicate with people of diverse social, cultural, economic, and educational backgrounds in a professional manner; maintain an assertive yet friendly and diplomatic demeanor; maintain confidentiality and use discretion.

Preferred

Hold a basic understanding of musical notation/terminology, marching band fundamentals, and drill design.

Required

Proficiency with Microsoft Word, Excel, Access, Outlook, and other office software; familiarity with or ability to learn university systems such as BruinBuy Plus and Concur, as well as financial, inventory, and project management platforms.

Required

Knowledge of or ability to learn best practices in financial management, inventory control, procurement, reconciliation, and vendor relations.

Required

Ability to work an irregular schedule includes occasional nights, weekends, and holidays based on band needs (e.g., games/matches, post-season travel, special events).

Required

Experience with planning, organizing, producing, and executing major events requiring coordination with multiple stakeholders.

Required

Demonstrated understanding of best practices in undergraduate student teaching and learning; proven track record of teaching/administration in a university athletic bands program; graduate assistantships will be considered.

Required

Experience creating and/or rehearsing drills, musical arrangements, choreography, or auxiliary work (e.g., color guard); understanding of marching band-related music technology (e.g., Pyware).

Required

Possess (or be able to obtain) a valid California driver’s license. Experience with equipment vehicles (e.g., box truck, equipment, or cargo van).

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

School of Music

Standing/Walking

X

X

Sitting

X

Bending/Stooping

X

Squatting/Kneeling

X

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Other Physical Requirements

If "Physical requirements other" was selected above, please explain (e.g., ability to differentiate color):

Reaching or bending/leaning, working in tight physical spaces (e.g., utility/work tunnels in athletic arenas).

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

X

Exposures other

X

Other Environmental Requirements

If "Exposures other" or "Miscellaneous other" were selected above, please explain:

Large/dense crowds, additional modes of transportation (e.g., charter flights for the NCAA Tournament).

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Other Mental Requirements

If "Mental demands other" was selected above, please explain:

Critical thinking and concentration is required.

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.