Lab Assistant

LAB AST 2 (009603)

UCPath Position ID: 40349229

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1107608

Approved Date:

8/17/2026 5:23:48 PM

Date Last Edited:

8/17/2026 5:23:46 PM

Last Action Effective Date:

7/7/2021

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1300O

Organization:

LETTERS AND SCIENCE                    

Division Code:

1330D

Division:

L&S LIFE SCIENCES                      

Department:

087500 - PSYCHOLOGY

Position Details

UCPath Position Number:

40349229

Position Description ID

165781

UC Payroll Title:

LAB AST 2 (009603)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

TX: Technical

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

41063058

Reports to Payroll Title:

Associate Adj Prof

UCPath Department Head Position Number:

40046100

Department Head Payroll Title:

Admin Mgr 2

GENERAL DIRECTION - Indicates that the incumbent receives guidance in terms of broad goals and overall objectives and is responsible for establishing the methods to attain them. Generally the incumbent is in charge of an area of work, and typically formulates policy for this area but does not necessarily have final authority for approving policy.

POSITION SUMMARY

The Lab Assistant works with the Principal Investigator(PI), Co- PI and graduate student researchers to coordinate and support studies of predictors of treatment outcome within the context of the UCLA Psychology Clinic by managing data collection, developing and maintaining data bases including electronic health records, and providing data analysis in various programs including Excel, and SPSS. Provides in-depth phone screening to assess mental health history and eligibility for participation in the Clinic; acts as a liaison with psychological patients, their family members, treatment providers, faculty, and graduate students; manages scheduling of clinical research participants and assists with the management of the day-to-day operation of the laboratory including scheduling and managing phone calls and email inquiries.

The UCLA Department of Psychology is an exceptional department known for its excellence in research, teaching, and service. With a distinguished faculty comprising more than 60 ladder rank members, it is one of the nation's top psychology departments. Its undergraduate program is the largest within the Division of Life Sciences and the UCLA College, with nearly 5,000 undergraduate students enrolled across three majors: Psychology, Psychobiology, and Cognitive Science and two minor programs, Applied Developmental Psychology and Youth Behavioral Health Program. The department also offers a comprehensive Ph.D. program with eight areas of study to approximately 200 enrolled graduate students.

Data Collection with Human Subjects

A1. Administer laboratory protocols including measures of clinical symptoms, treatment outcome, and treatment process. Prepare and score research data for analysis. Perform data entry and cleaning. Complete basic statistical analyses, using web-based data management programs and statistical computing programs. 

A2. Conduct comprehensive telephone screenings with callers regarding psychiatric and medical history to assess eligibility and treatment needs. Enter participant data into web-based programs and research databases, and schedule initial sessions or provide appropriate referrals as needed.

A3. Maintain compliance with IRB procedures and assist in the preparation of IRB applications and renewals.

A4. Organize research materials, including questionnaires and clinician forms, and distribute to clients and students at the appropriate time points.

A5. Serve as a liaison for psychological patients, their family members, treatment providers, graduate students, faculty, and collaborators at other universities. Maintain the confidentiality and privacy of all individuals.

A6. Maintain and update large databases in Point and Click (an electronic health record), Excel, SPSS, and other programs.

A7. Perform library and internet research, and assist with the preparation of grants, reports, paper presentations, and manuscripts.

70%

Clinic Maintenance and Administrative Support

B1. Responsible for maintaining the professional appearance of the Office, Library, waiting room, and 14 treatment rooms for upkeep, repair, and general cleanliness.

B2. Assign cases and schedule initial intake appointments for therapy and assessment clients.

B3. Maintain and update lists of contact information.

B4. Assist in processing of payments using CashNet, in compliance with PCI security standards.

B5. Answer multi-line Clinic phones. Screen calls, provide requested information, and take Intake information and appropriate referrals. Handle crisis calls when received.

B6. Check-in research, assessment, and therapy clients and collect fees. Answer requests for information and direct to others when appropriate.

30%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in Psychology, Psychobiology, or related field or equivalent experience / training.

Preferred

Understanding of lab research methods.

Required

Coursework in Statistics and Research Design.

Required

Experience working or volunteering in research lab settings.

Required

Demonstrated interpersonal skills that are needed to elicit sensitive information in interactions with research participants and communicate effectively with research participants, students, staff, and supervisors

Computer skills including word processing, web applications, email, spreadsheets, and databases (especially Excel, Word, Outlook, and SPSS).

Required

Skill in independently prioritizing assignments to complete work in a timely fashion and demonstrating flexibility in responding to changing needs and resolving issues.

Required

Ability to use standard office equipment, including multi-line telephones, recording equipment, and scanners.

Required

Ability to communicate clearly and effectively verbally and in writing, including proper grammar, spelling and punctuation, to obtain and convey information to individuals from diverse and varying backgrounds.

Required

Excellent organizational and time management skills.

Required

Knowledge of payment processing systems. (Cash-net and PCI).

Preferred

Knowledge of forms and submission procedures to obtain research approval from the UCLA Institutional Review Board and Office for the Protection of Human Subjects.

Preferred

Demonstrated ability to maintain professionalism and good decision making when confronted with difficult people or situations, either on the telephone or in person.

Required

Skill in working independently and following through on assignments.

Demonstrated ability to handle confidential materials with discretion.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Clinical Setting

Location Setting:

Campus

Location:

2191 Franz Hall

Standing/Walking

X

Sitting

X

Bending/Stooping

X

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.