Outreach & Event Coordinator

K TO 14 ACAD PREP SPEC 2 (004534)

UCPath Position ID: TBD_940861

Position Description History/Status

Approved Date:

3/23/2026 7:47:52 PM

Date Last Edited:

3/23/2026 7:47:50 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

7050O

Organization:

ENROLLMENT MANAGEMENT

Division Code:

7600D

Division:

ENROLLMENT MANAGEMENT

Department:

502000 - STRATEGIC PARTNSHIPS & COMMNTY ENGAGEMNT

Position Details

UCPath Position Number:

TBD_940861

Position Description ID

251072

UC Payroll Title:

K TO 14 ACAD PREP SPEC 2 (004534)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 18

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40142067

Reports to Payroll Title:

K to 14 ACAD PREP SPEC 3

UCPath Department Head Position Number:

40063135

Department Head Payroll Title:

ADMISSIONS RECRMT MGR 1

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

Under the direct supervision of the Associate Director, the Outreach & Event Coordinator supports the planning, execution, and evaluation of SPCE programs, initiatives, and events. This role includes comprehensive program and event management responsibilities, such as developing and maintaining a master programming calendar; coordinating logistics; overseeing event operations; and ensuring the seamless delivery of both in-person and virtual engagements. The incumbent will design and implement assessments, analyze data to measure program effectiveness, and provide strategic recommendations to support continuous improvement. The position also maintains and updates the SPCE website using University templates to ensure accurate and timely communication of programs and resources. In addition, the incumbent will strengthen and support existing partnerships by leveraging outreach resources and promoting college knowledge throughout the community.

The Outreach & Event Coordinator will assist in facilitating college-going workshops and serve a central role in training and supervising student staff. Responsibilities include preparing student staff to effectively engage K–14 students and families, participate in student panels, and represent UCLA in a professional and inclusive manner. The incumbent will also train student staff on program implementation, workshop delivery, and related engagement functions to ensure high-quality, consistent participant experiences.

The ideal candidate is energetic, innovative, and detail-oriented, with a demonstrated commitment to fostering inclusive, student-centered engagement. They must be solutions-oriented, adaptable, and comfortable working in dynamic environments. Availability to work evenings and weekends as needed is required. The position also requires reliable local travel using personal transportation, including visits to multiple community and school sites within a single day during regular school hours. Other duties as assigned.

UCLA Strategic Partnerships and Community Engagement (SPCE) cultivates meaningful relationships with community organizations, schools, civic groups, and corporate partners to expand knowledge and understanding of competitive college admissions among talented students from a wide range of backgrounds.

SPCE serves as a bridge between UCLA and communities across California, offering innovative, accessible programming for students and families. Through on-campus, off-campus, and virtual experiences, SPCE primarily engages 8th–12th grade students who have faced barriers to educational opportunity—including those who are first-generation college-bound, from low-income households, in foster care, living in rural areas, or attending under-resourced schools—while welcoming all students and families interested in learning more about UCLA and higher education.

Outreach & Programming

Support the development and implementation of college-going workshops, presentations, and student panels delivered of workshops, panels, and engagement initiatives--sustaining strong program visibility within partner schools and communities. Plan and execute outreach programs that promote college awareness and readiness for K–14 students and partners. Maintain a comprehensive programming calendar to ensure timely delivery and sustained visibility in partner schools and communities. Provide guidance to students and families on college preparation and resources, and coordinate event logistics, stakeholder communication, and materials to ensure seamless program delivery.

60%

Communications & Program Assessment

Develop and implement clear, consistent communication strategies to recruit and enroll K-14 students for program participation. Oversee pre- and post-program communications to participants and their families using CRM tools. Maintain and update the SPCE website using University templates to ensure accurate, accessible, and timely information. Design and implement assessment tools to evaluate program effectiveness and participant outcomes. Prepare reports and summaries highlighting program outcomes, trends, and areas for improvement. Utilize assessment findings to develop strategic recommendations that enhance program quality, outreach effectiveness, and participant engagement.

25%

Student Development and Management

Participate in the recruitment, hiring, onboarding, training, and evaluation of student employees who support office operations and programming efforts. Assign and monitor student staff responsibilities based on program priorities, timelines, and operational needs to ensure effective program delivery. Supervise, mentor, and provide ongoing feedback to student employees to promote accountability, performance excellence, and professional growth. Build student staff competencies in workshop development, event planning, public speaking, and presentation skills to ensure high-quality program implementation. Prepare student ambassadors to confidently represent UCLA in outreach settings, including facilitating workshops, serving on student panels, and engaging K–14 students and families.

10%

Administrative

Create infographics to illustrate data findings. Assist in the writing of quarterly and annual reports that illustrate the work that has been conducted, including survey results and recommendations. 

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's degree in related area and / or equivalent experience / training.

Required

Event Planning

Two (2) years event planning experience.

Required

Driver License

•

Must possess, upon hire, and maintain a valid CA noncommercial Class C License in accordance with the California (CA) Department of Motor Vehicles.

Required

Knowledge and experience working with a diverse population and sensitivity to culture, race, ethnicity gender identity sexual orientation, and socio- economic status.

Required

Knowledge and understanding of K-14 education.

Required

Ability to work independently or as a team member, and to follow through on assignments with minimal direction.

Required

Ability to function effectively in a fast-paced, changing environment with conflicting demands and prioritize work accordingly.

Required

Knowledge of higher education institutions (UC, CSU, CC, etc.) admissions and financial aid requirements, and the ability to interpret policies and procedure to youth, parents and school representatives. 

Required

Ability to maintain cooperative relationships with school administrators, school counselors, principals, and community contacts.

Required

Skill in listening perceptively and conveying understanding, establishing rapport, gaining trust, and motivating others.

Required

Ability to gather and analyze data to prepare written or verbal summaries and reports.

Required

Some evening and weekend work required.

Required

Bachelor's degree in related area and / or equivalent experience / training.

Required

Two (2) years event planning experience.

Required

Demonstrated experience with supporting educationally disadvantaged youth regarding postsecondary opportunities and careers.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

COVID and Flu Vaccinations: The position is subject to providing evidence of inoculation.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

Some evening and/or weekend work.

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.