K to 14 Academic Preparation Specialist 2

K TO 14 ACAD PREP SPEC 2 (004534)

UCPath Position ID: TBD_940592

Position Description History/Status

Approved Date:

11/13/2025 2:40:57 AM

Date Last Edited:

11/13/2025 2:40:54 AM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

7050O

Organization:

ENROLLMENT MANAGEMENT

Division Code:

7600D

Division:

ENROLLMENT MANAGEMENT

Department:

480600 - EAO PROGRAMS/URBAN COLLAB

Position Details

UCPath Position Number:

TBD_940592

Position Description ID

246885

UC Payroll Title:

K TO 14 ACAD PREP SPEC 2 (004534)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 18

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40093750, 40079466, 40064919

Reports to Payroll Title:

K-14 Acad Prep Spec 3 or Admissions Recrmt Supv 2

UCPath Department Head Position Number:

40062532

Department Head Payroll Title:

Admissions Recrmt Mgr 1

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

4919

STDT 4

5-6

POSITION SUMMARY

Under the general supervision of the Early Academic Outreach Program (EAOP) Assistant/Associate Director, the Site Coordinator is responsible for working independently and in conjunction with program staff to implement components of UCLA EAOP (a pre-collegiate academic preparation program for economically and educationally disadvantaged students) at assigned high schools and/or middle schools in communities throughout Los Angeles, Pasadena and the San Fernando Valley. Changes in school assignment is at the discretion of the Director. The Site Coordinator is responsible for planning and implementing program services to assigned students at local middle or high schools as outlined in the EAOP College Access Blueprint (CAB) and middle school service plan.  Program services fall within the following five standards: Academic Enrichment, Academic Advising, Financial Aid, Family & Community Engagement, and College Knowledge. Services include but are not limited to creating individualized academic plans, providing post-secondary education guidance, supporting cohort students in completing college and financial aid applications, conducting parent workshops/presentations, presenting in multiple capacities on topics related to going to college, and coordinating Saturday Academies and other events on UCLA's campus or in the community, etc. The Site Coordinator is also responsible for the identification, coordination, verification of students eligible to apply for the EAOP cohort. Other responsibilities include, but are not limited to, training, supervising and evaluating the work performance of Bruin Advisers (UCLA undergraduate student workers), delegating tasks, monitoring workflow, and approving and managing students' work schedules. Site coordinators are responsible for collecting, analyzing and updating student data in the EAOP database system to inform and monitor program goals. Site coordinators will participate in grant writing, program planning, curriculum development, partnership meetings, conferences, monthly reports, and annual year-end reports. Site Coordinators are also expected to participate in the UCLA Undergraduate Application holistic review process in order to be better prepared to service students. Site Coordinators will serve as liaisons for all UCLA outreach efforts at assigned schools and are expected to cultivate relationships with partner high schools, district personnel, community-based organizations and keep EAOP Senior Staff and Director abreast of all outreach activities and programs taking place at assigned schools.

The Early Academic Outreach Program (EAOP) is an academic preparation program established in 1976 by the University of California to expand postsecondary education opportunities for California’s educationally disadvantaged students. UCLA EAOP works with students to help them become competitively eligible applicants for college admission, going beyond minimum eligibility. EAOP works collaboratively with families, educators, schools, communities, and various campus departments to provide pre-college students with challenging academic enrichment activities to promote and cultivate a college-going culture. EAOP is one of the state’s most successful pre-collegiate student academic development programs. UCLA EAOP works with over 15,000 students in middle school and high school each year. This includes working with 81 schools in 10 school districts. Since 1991, approximately 60% of EAOP seniors meet UC eligibility each year, 82% attend a postsecondary institution upon high school graduation and 62% attend a 4-year institution, with 25% attending a UC school.

Programmatic Responsibilities

Develop and maintain a working team as described above in implementing the programs and services as outlined in College Access Blueprint (CAB) and/or middle school service plan. Assist in the development and implementation of EAOP Saturday events and related activities, such as student trainings, parent conferences, financial aid workshops, and summer residential bootcamps. Conduct grade-appropriate college prep workshops and develop academic plans for students ranging from 6th-12th grade, their parents and caregivers, and staff at partner sites and districts. Work with the partner counselors and teachers in the identification, selection of EAOP cohort students.

55%

Personnel

Recruit, hire, orient, supervise, and evaluate the performance of undergraduate student staff (Bruin Advisors). Assign tasks, monitor workflow and approve work schedules. Assist with professional development and training activities for Bruin Advisors and volunteers. Oversee the logistics of hiring, assigning and training Bruin Advisors at the various school sites. Participate and oversee the work of Bruin Advisors as they meet with high school or middle school students on academic planning, conducting classroom presentations, recruitment, promoting EAOP events, encouraging students to participate in extracurricular activities, and assisting students to become optimal learners.

10%

Data Collection/Evaluation and Reports

Prepare monthly, quarterly, and semi-annual reports detailing progress toward goals at assigned schools. Prepare an annual in-depth analytical report of services, detailing and describing the program's activities, outcomes, impact and make recommendations for improvement. Oversee and/or participate in the collection of data needed for assigned schools. Responsible for data entry to document services provided and student progress at assigned schools. Actively participate in short and long range program planning.

15%

Admission Services

Participate in the freshman admissions process as an admissions reader. Represent UC and UCLA at high schools and/or middle schools, as it relates to freshman and transfer requirements as well as preparation required for UC eligibility and academic competitiveness. Review academic performance of program participants and serve as an advocate in the admissions process.

10%

Training

Coordinate and conduct training workshops on college UCLA admission requirements, college preparation, academic advising, and other related college readiness topics for parents, Bruin Advisors, school personnel, community based organizations and student organizations as assigned or needed. Plan and provide in-service training workshops for team and school personnel (counselors and teachers) at assigned school sites, in an effort to increase competitive awareness and update school staff on various topics on college admission requirements.

5%

Liaison Responsibilities

Establish and maintain productive relationships, especially with teachers and counselors, campus partner contacts, student groups on campus, recruitment and admissions staff. Represent student-centered outreach at internal and external meetings, conferences, and retreats as assigned. Work closely with other partners, including UCLA school-centered personnel and other UC Outreach programs, in implementing student-centered outreach programs and services.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Driver License

•

Must possess, upon hire, and maintain a valid CA noncommercial Class C License in accordance with the California (CA) Department of Motor Vehicles.

Required

Demonstrated communication skills in writing as well as verbally to obtain and convey information to individuals at various organizational levels.

Required

Ability to establish and work in teams and maintain cooperative professional relationships with all contacts, to include students, parents, community participants, university and school personnel.

Required

Demonstrated skill in program planning, implementation, administration and evaluation with specially targeted students. Working knowledge of California post-secondary educational opportunities, institutions, and student affairs' services.

Required

Skill in communicating effectively with people of diverse ethnic backgrounds and socio-economic and educational levels. Also, effective in communicating in individual or large group settings, as well as from.

Required

Organizational and time management skills to coordinate a complex set of work schedules and outreach/college preparatory activities over a period of time. Able to handle multiple assignments concurrently and meet deadlines.

Required

Thorough understanding of the social, cultural, political, and economic dynamics where EAOP's services are provided. Sensitive and empathetic in dealing with students, parents, educators, and community leaders from EAOP's service areas.

Required

Organizational and time management skills to coordinate a complex set of work schedules and outreach/college preparatory activities over a period of time.

Required

Skill in supervising students staff including delegating responsibility, coaching and evaluating performance.

Required

Working knowledge of the organizational structure of LAUSD and other local school districts with regard to such factors as location, student population, and academic programs.

Required

Knowledge of college (UC, CSU, Private, Community College and/or out of state colleges) UCLA admission process, selection and requirements.

Required

Bilingual skills are a plus. Spanish language preferred.

Preferred

Must be available to work evening and weekends when needed.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

TB Test: Continued employment is contingent upon the completion of a satisfactory TB test.

COVID and Flu Vaccinations: The position is subject to providing evidence of inoculation.

Driving Record: The position is subject to the California DMV "Pull Notice System" and continued employment is contingent upon proof of a satisfactory driving record.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

60%

Must possess a valid CA driver's license for operation of university/personal vehicles and have ability to travel to multiple school sites in the LA Metro area including Pasadena

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Student Activities Center

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 2: Position in which required tasks normally do not involve exposure to blood, body fluids or tissues, but may require performing unplanned Classification 1 tasks. In these jobs the normal work performance involves no exposure to blood, body fluids, or tissues. However, exposure or potential exposure may be required as a condition of employment.