K to 14 Academic Preparation Specialist 1

K TO 14 ACAD PREP SPEC 1 (004533)

UCPath Position ID: 41225536

Position Description History/Status

Approved Date:

2/20/2026 5:18:21 PM

Date Last Edited:

2/20/2026 5:18:18 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1130O

Organization:

HENRY SAMUELI SCHOOL ENGR & APPL SCIENCE

Division Code:

1131D

Division:

ENGINEERING & APPLIED SCIEN DIV

Department:

011500 - DEAN, SEAS

Position Details

UCPath Position Number:

41225536

Position Description ID

252356

UC Payroll Title:

K TO 14 ACAD PREP SPEC 1 (004533)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 17

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40058436

Reports to Payroll Title:

K TO 14 ACAD PREP SPEC 4

UCPath Department Head Position Number:

40055135

Department Head Payroll Title:

ASSOC DEAN DEI, Faculty Affairs

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

The Pre-College Program Coordinator will perform high-level programmatic duties and interface with students, teacher and principals from local schools, MESA Statewide staff, Samueli leadership, faculty, and staff, to effectively implement initiatives leading to the achievement of department objectives.  The incumbent will be responsible for program coordination of the CEED pre-college Programs: Mathematics Engineering and Science Achievement (MESA) and Mathematics Achievement Program (MAP), managing middle and high school student outreach and engagement, including coordinating campus events and visits for pre-college students and teachers; preparing reports and managing MESA student workers. The incumbent will serve as the main contact for the UCLA MESA Schools and MAP participants. The incumbent will also be responsible for maintaining MESA and MAP records and developing MESA and MAP collateral and digital assets (video, print, audio and other media).

Center for Excellence in Engineering and Diversity (CEED) at the UCLA Samueli School of Engineering champions the academic and professional development of a community of engineering and computer science undergraduate students who exhibit a deep interest and commitment to engaging in leadership activities to address the barriers facing women and minority students in engineering careers, including students who are first in their families to attend college or who have experienced socioeconomic or educational disadvantages. The Center offers various programs to support K-20 pathways that lead to engineering and computing degrees.

MESA and MAP Program Coordination

1. Coordinate the delivery of service for the UCLA MESA Program’s 20+ schools during the academic year and provide updates and the enrollment progress for each school. 2. Assist with the communication and planning of the 5 annual MESA Advisor meetings and webinars. 3. Assist with coordinate, planning, implementation and volunteer recruitment for of the annual MESA Day competition with middle and high school. 4. Oversee the management of the Online Math and Science Tutoring during the academic year. Includes scheduling tutors, pairing students and tutors and communicating with students signed up to attend. 5. Partners with 3rd party vendors to schedule annual Academic skills and SAT Prep workshops. 6. Coordination the delivery of service for the Mathematics Achievement Program academic year and summer residential programs which. 7. Manage MESA Residential Program staff - Lead Instructor and Residential Director. 8. Plan and host the MAP Info session and Orientation. 9. Organize transportation and meals for MAP Participants. 10. Administer math assessment for MAP applicants and participants. 11. Compile and disseminate information pertaining to scholarships, college admissions, Samueli Engineering Info Sessions and Financial Aid. 12. Provide work assignments and manage MESA and MAP student workers.

70%

Recruitment and Student Engagement

1. Manage the recruitment and hiring of MAP Residential Program instructors and residential staff. 2. Manage the MAP annual application and student recruitment. 3. Collaborate with MESA Community Colleges and campus partners to host Admissions Info Session. 4. Prepare and deliver MESA Program presentations to school administration of prospective UCLA MESA schools.

15%

Data Analysis and Reporting

1. Prepare MESA school enrollment and provide updates and the enrollment progress for each school. 2. Analyze MESA student math class enrollment data, senior survey data to complete MESA deliverables. 3. Assist in the preparation of MESA annual reports. 4. Collect and analyze MAP math assessment data, student attendance data and prepare charts for annual reports. 5. Assist with the preparation and reconciliation of MAP and MESA Budgets.

15%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in related area and/or equivalent experience/training

Required

1. Experience with outreach efforts for students from diverse populations and backgrounds with sensitivity to culture, race, ethnicity, gender identity, sexual orientation, and socio-economic status.

Required

2. Experience developing, implementing and managing academic success programs and working directly with local middle & high school teachers and administrators, and community colleges, and undergraduate students.

Preferred

3. Experience and skills to analyze and evaluate technical and non-technical program requirements, information, or problems in an objective manner, and make logical conclusions.

Required

4. Ability to work with competing deadlines, meet fixed deadlines, manage multiple assignments, perform effectively with a fluctuating workload, adapt to revised priorities, and follow through tasks to completion with accuracy and attention to detail independently or with minimal supervision.

Required

5. Ability to maintain confidentiality of records and information, as well as handle confidential or sensitive matters appropriately and in compliance with UCLA policy, the UCLA Institutional Review Board (IRB), and federal research guidelines.

Required

6. Strong ability to quickly learn and use new and unfamiliar computer systems, programs and online programs.

Required

7. Excellent skills in oral and written English communication, with demonstrated working knowledge and experience in writing or contributing to the writing of educational research reports, proposals, research briefs, presentations, and/or other related documents.

Required

8. Excellent interpersonal skills to interact with, establish, and maintain cooperative working relationships with co-workers, faculty, staff, leadership, students, alumni, vendors, visitors and the public, and to maintain composure, exercise sound judgement, diplomacy, and negotiation when responding to issues/concerns, and/or when confronted with difficult situations.

Required

9. Bachelor’s degree in Science, Technology, Engineering, Mathematics, Education, or related field.

Preferred

10. Advanced working knowledge of the Microsoft Office Suite (PowerPoint, Word, Excel, Access, Outlook, Publisher, and Project), Google Suite, Zoom and/or other teleconferencing/webinar platforms, Adobe Premiere and Photoshop or other video and still image editing software, website programming/management software, and Social Media Platforms.

Preferred

11. Experience developing innovative solutions to meet program goals, assess outcomes, and use data analysis to make sound recommendations for future initiatives.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

6th floor Boelter Hall

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.