Director of Human Resources

HR MGR 1 (000624)

UCPath Position ID: 40053829

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1101140

Approved Date:

3/5/2026 6:01:51 PM

Date Last Edited:

3/5/2026 6:01:49 PM

Last Action Effective Date:

11/1/2016

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1180O

Organization:

LUSKIN SCHOOL OF PUBLIC AFFAIRS

Division Code:

1181D

Division:

SCHOOL OF PUBLIC AFFAIRS

Department:

118000 - DEAN'S OFFICE, SPA

Position Details

UCPath Position Number:

40053829

Position Description ID

170845

UC Payroll Title:

HR MGR 1 (000624)

Personnel Program

Management and Senior Professional (MSP)

Salary Grade:

Grade 25

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

A: Manager - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40052074

Reports to Payroll Title:

DEAN

UCPath Department Head Position Number:

40052074

Department Head Payroll Title:

DEAN

GENERAL DIRECTION - Indicates that the incumbent receives guidance in terms of broad goals and overall objectives and is responsible for establishing the methods to attain them. Generally the incumbent is in charge of an area of work, and typically formulates policy for this area but does not necessarily have final authority for approving policy.

007595

HR GENERALIST 2

4

007715

ACAD HR ANL 3

1

POSITION SUMMARY

Reporting to the Dean, the Director of Human Resources is independently responsible for directing all aspects of the academic, staff, post doc, student and academic apprentice personnel administrative functions for the school. The Director will identify methodology, develop and implement procedures, create the organizational structure, train operating personnel, and establish controls which permit timely monitoring and auditing tasks to ascertain the effectiveness of personnel and procedures which support human resources services. The Director provides expert consultation and direction on school-wide human resources issues, including interpretation, and application of University policies and procedures as they relate to academic and staff employee actions. Provide Staff Human Resources administration, management and oversight for staff employees, including the following areas: employee and labor relations, payroll, recruitment, workers' compensation, and compensation. Provide directions and consultation, ensuring the school is compliant with all University, State and Federal labor laws and negotiated agreements. Guide faculty, administrators, managers and supervisors on performance issues, documentation, disciplinary memorandums and work rules in compliance with Personnel Policies for Staff Members, Academic Personnel Policies, Memorandum of Understanding, Academic Apprentice, and bargaining units. Establishes strategic goals and objectives for the school in conjunction with the Dean and management. Provides proactive leadership, strategic planning, counseling/coordinates resolution of personnel/payroll administration problems and related issues for the school's senior management, academic departments, organized research units, and school-wide research centers.

Founded in 1994, UCLA Luskin School of Public Affairs incorporates the best practices in scholarship, research and teaching in the fields of social work, urban and regional planning, and policymaking. The unique intersection of these disciplines within one school allows for academic cross-collaboration and a rich education that values diverse perspectives at the macro- and micro- organizational levels. Graduates of the bachelor’s, master’s and doctoral programs are well prepared to take leadership roles and effect change as practitioners, researchers and policymakers in the public, private and non-governmental sectors. The Human Resources Office, resides within the Dean's Office, providing core comprehensive support in personnel management, policy implementation and administrative services to faculty, staff and students.

Human Resources Management

Establishes strategic goals and objectives for the school and academic departments in conjunction with the Assistant and Associate Dean(s) and management teams. Provides expert consultation and guidance to management and employees on a wide variety of complex and multidimensional employee-relations issues. Determines and recommends HR practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale and motivation in accordance with University policies and bargaining unit agreements. Analyze changes in university policies and bargaining unit agreements that may affect faculty, staff and students. Communicate changes in an effective and timely manner to all concerned parties. Provides guidance on matters requiring high level expertise, ensures training is provided, audits work, evaluates, establishes and implements plans for documentation of internal procedures. Interpret and apply University, Systemwide, State and Federal policies and procedures ensuring School-wide compliance. Represent the School at the quarterly Human Resources Advisory Group (HRAG).

50%

School-wide Training and Administration

Provides guidance and training on University policies/procedures and employee-related issues to faculty, management, staff and students. Ensure proper orientation, general training and de-briefing procedures for all staff, supervisors and fund managers. When applicable, coordinate training related to HR and academic personnel policies, benefits and/or other related information that would be beneficial for staff and faculty to learn. Participate in various committees and on projects as requested. Serve as point of contact and subject matter expert for UCPath, JDXpert & iCIMS. Conduct training and troubleshoot issues as needed.

15%

School-wide HR Operations and Organizational Development

Direct HR Operations for school departments and researcher centers, including but not limited to new hires, promotions, leaves of absence and other changes in employment. Mange the Academic Personnel Manager and 4 Staff Human Resources Generalists. Analyze issues and problems as defined by the Assistant Dean of Administration to include administrative problem solving, organizational structure and planning, policy design and development. Prepare innovative recommendations taking into consideration the University and School policies, established managerial or organizational structure. Analyze and evaluate the effects of proposed administrative or managerial organizational changes on staffing requirements, job descriptions, reporting relationships, adaptability of current staff to proposed changes and personnel cost as directed by the Assistant Dean of Administration. Identify organizational problems in conjunction with the Departments and Research Centers by collecting data and clarifying issues which are hindering the attainment of organizational goals and objectives; provide alternative courses of action and assistance in their evaluation as directed by the Deans. Independently review an assess current organizational structures within the departments and identify areas that require additional training and/or a restructure; make recommendations for improved administrative operations.

15%

Employee and Labor Relations

Function as primary liaison for disciplinary, grievance-related and lay-off processes. Provide assistance to department managers/directors with composition of counseling memos, warning letters and all other progressive disciplinary documents. Provide School representation as necessary, including written responses and participation in meetings (including conflict resolution meetings as appropriate).

10%

Leave Administration for Staff

Manage the staff Family and Medical Leave (FML) process by providing accurate counseling to employees and supervisors; determine if request for leave meets FML requirements, provide timely written documents regarding FML to affected employees and their supervisors, ensue FML is properly recorded in UC Path. Inform staff on leave policies and procedures including but not limited to maternity, paternity, personal, and medical leaves. Administer workers’ compensation claims procedures for staff when an inquiry has occurred. Direct staff to occupational health Facility with proper referral forms. Follow-up to ensure that paperwork is received by the Office of Applied Risk Management for processing.

5%

Compensation Management

Function as final reviewer for job descriptions for new positions and reclassifications. Functions as School compensation submitter in JDXPert in an effort to ensure positions are appropriately classified. Return actions to departments if request does not meet School of University requirements.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Bachelor's degree in related area and / or equivalent experience / training

Required

Extensive knowledge of University human resources management principles, trends, and practices as they relate to academic and staff personnel administration.

Required

Demonstrated managerial and leadership skills including, working knowledge of employee selections, training, motivation, discipline, performance review, evaluations, and position development with additional skill in progressive disciplinary actions.

Required

Demonstrated knowledge and ability to interpret and apply academic and staff policies, bargaining agreements and practices.

Required

Ability to plan strategically in a customer-oriented environment to promote efficient and effective operations.

Required

Working knowledge of INS regulations and immigration regulations as they relate to J1, H1, and Permanent Residency status for International Students and Scholars (OISS) application and renewal processing.

Required

Ability to work independently with conflicting demands, time-sensitive deadlines, frequent interruptions and/or distractions.

Required

Demonstrated skill in analyzing and clearly communicating information, problems and issues.

Required

Skill in establishing and maintaining cooperative working relationships with administrators, faculty and staff; ability to develop positive relationships with internal and external University personnel.

Required

Demonstrated working knowledge of, and proficiency in using QDB, UC Path, JDXpert, iCIMS, OPUS and Academic UC Recruit, Faculty 180, OATS, Interfolio, Tracker I-9, TRS and other campus personnel and fiscal tools.

Required

Ability to research, analyze, compile and present data in a clear concise manner. Organizational skills to ensure that assignments are completed in a timely manner.

Required

Results-oriented; demonstrated track record of innovative/creative approaches to recruiting.

Required

Skill in prioritizing assignments to complete work in a timely manner when faced with changes in workload and assignments, deadline pressures and/or competing requirements.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

COVID and Flu Vaccinations: The position is subject to providing evidence of inoculation.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Luskin School of Public Affairs - Dean's Office

Standing/Walking

X

Sitting

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.