HR Generalist 3

HR GENERALIST 3 (007596)

UCPath Position ID: 40107140

Position Description History/Status

Approved Date:

6/3/2026 2:56:47 PM

Date Last Edited:

6/3/2026 2:56:44 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

5100O

Organization:

CAMPUS HUMAN RESOURCES VICE CHANCELLOR

Division Code:

5910D

Division:

CAMPUS HUMAN RESOURCES

Department:

361100 - HR & PAYROLL OPERATIONS CENTER

Position Details

UCPath Position Number:

40107140

Position Description ID

245281

UC Payroll Title:

HR GENERALIST 3 (007596)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 22

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

F: All Others - Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40042466

Reports to Payroll Title:

HR SUPV 2

UCPath Department Head Position Number:

40736259

Department Head Payroll Title:

HR MGR 3

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

The HR Generalist 3 serves as a strategic partner to client departments, delivering comprehensive human resources support with a specialized focus on payroll operations, personnel transactions, and data integrity. Operating with a high level of independence and judgment, the incumbent manages the full employee lifecycle, ensures compliance with university policies, and provides expert guidance on HR and payroll matters.

This role directs and supports HRPOC staff in executing daily payroll functions, ensuring accuracy, timeliness, and resolution of complex issues. The HR Generalist 3 reviews and audits UCPath transactions, reconciles bi-weekly and monthly payroll, and escalates sensitive paycheck discrepancies in coordination with departmental representatives, UCPath, and local payroll partners.

In addition to operational oversight, the HR Generalist 3 leads efforts to improve process efficiency, develops and maintains payroll standard operating procedures (SOPs), and serves as the training lead for Time & Attendance Systems. The incumbent analyzes trends in transactional errors, interprets payroll policy, and contributes to the development of HR practices that promote service excellence, compliance, and continuous improvement across the HR & Payroll Operations Center.

This role requires a consistent on-site presence to support client engagement, and operational needs, with flexibility aligned to business demands and institutional guidelines.

Campus Human Resources provides a full range of human resource management services through its various units, including Benefits, Compensation and Classification, Employee and Labor Relations, HR & Payroll Operations Center, Learning and Organizational Development, Staff and Faculty Counseling Center and Talent Acquisition and Workforce Planning.

The HR & Payroll Operations Center provides human resources and payroll services to a diverse client pool and assists with ongoing campus initiatives and special projects.

HR Operations, Systems, and Compliance

1. Conduct post-audit reviews of personnel transactions & payroll processing to ensure data integrity and compliance with university policies, collective bargaining agreements, and HRPOC procedures.. Apply advanced knowledge of HRIS systems (e.g., UCPath, Time & Attendance systems) to validate accuracy and resolve discrepancies.

2.Analyze complex HR transactions—including time and attendance adjustments, compensation changes, and leave accruals—by interpreting applicable policies, pay rules, and labor agreements. Independently determine appropriate corrective actions and escalate issues as needed.

3.Prepare and interpret reports using multiple data sources to monitor HR activity such as promotions, transfers, stipends, and retroactive adjustments. Identify trends in transactional errors and provide recommendations for process improvements.

4.Serve as a liaison between employees, departmental representatives, and central offices (e.g., UCPath, Payroll Partners) to troubleshoot and resolve HRIS-related issues and ensure timely resolution of sensitive matters.

5.Coordinate and reconcile timekeeping and payroll-related data across systems, ensuring alignment with university standards and compliance requirements. Collaborate with HR Generalist 2 staff to support bi-weekly and monthly reconciliation processes.

6. Oversee all downstream HRIS activities and payroll processing.. Ensure accurate communication and documentation of personnel actions across platforms.

7.Review and approve HR transactions initiated by HRPOC staff, ensuring consistency with policy and procedural guidelines.

8.Provide backup support for HR and payroll transactions, demonstrating flexibility and cross-functional knowledge.

9.Maintain current knowledge of financial aid and employment policies to advise client departments on implications for HR actions.

10.Act as a resource to HRPOC staff, managers, and client departments by interpreting university policies, labor contracts, and procedural guidelines. Provide consultative support on complex HR matters.

11.Contribute to the development and refinement of HR operational procedures, including internal deadlines and SOPs. Recommend enhancements to improve service delivery and compliance.

60%

HR Administration

and General

Support

1.Provide consultative guidance to client departments on HR policies, timekeeping practices, and system navigation, ensuring alignment with university standards and collective bargaining agreements.

2.Lead the coordination and administration of Time & Attendance systems, including access management, system updates, and error resolution. Partner with stakeholders to ensure accurate reporting and compliance.

3.Develop and implement communication strategies to inform client departments of procedural updates, policy changes, and system enhancements. Ensure messaging is clear, timely, and aligned with institutional priorities.

4.Design and deliver training programs for managers and staff, including Time & Attendance system sessions and onboarding support. Maintain and update training materials to reflect current practices and system functionality.

5.Serve as a subject matter expert and escalation point for HR service requests, providing resolution or referral as appropriate. Utilize ticketing systems to track, prioritize, and manage inquiries efficiently.

6.Collaborate with HRPOC leadership on special projects, events, and initiatives that promote employee engagement, operational excellence, and continuous improvement.

7.Maintain awareness of university-wide HR initiatives, financial aid policies, and compliance requirements to provide informed guidance to departments and contribute to broader HR strategy.

8. Maintain a consistent on-site presence to effectively lead staff, support team engagement, and ensure alignment with operational and client service needs.

40%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in a related field or equivalent combination of education and experience.

Required

Ability to obtain certification as a fingerprint roller.

Required

Skill in analyzing information, problems, situations, practices, or procedures to define the problem or objective. Identify concerns and formulate logical and objective conclusions, recommending alternatives toward resolution.

Required

Working knowledge of payroll and HR online applications.

Required

Ability to analyze and interpret University policies, labor contracts, and the application of these guidelines in the payroll process, where applicable.

Required

General knowledge of wage and hour law and general accounting principles and practice.

Required

Ability to perform duties independently and with a great degree of accuracy and attention to detail,

meeting multiple established deadlines, working effectively under continual interruptions and heavy

workload.

Required

Ability to establish and maintain cooperative working relationships with staff, and management.

Ability to maintain equanimity in a high-volume public contact office where dissatisfaction and

misunderstandings may arise.

Required

Ability to create and deliver formal presentations to a variety of audiences.

Required

Ability to maintain confidentiality regarding sensitive issues.

Required

Advanced knowledge of UCPath and time & attendance systems, with the ability to advise departments on best practices, ensure accurate payroll, interpret policy, and resolve complex discrepancies.

Required

Ability to obtain certification as a fingerprint roller.

Required

Ability to perform complex arithmetic calculations.

Required

Ability to work a flexible schedule, as dictated by operational needs.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

731 Charles E. Young Drive South, Los Angeles, CA 90095

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.