HR Business Partner

HR GENERALIST 3 (007596)

UCPath Position ID: 40046913

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1102035

Approved Date:

3/17/2026 8:28:30 PM

Date Last Edited:

3/17/2026 8:28:16 PM

Last Action Effective Date:

2/1/2024

Organization Details

Business Unit (Location):

LACMP

Organization Code:

7000O

Organization:

VC STUDENT AFFAIRS

Division Code:

7800D

Division:

STUDENT HEALTH

Department:

521500 - ARTHUR ASHE STU HEALTH & WELLNESS CNTR

Position Details

UCPath Position Number:

40046913

Position Description ID

165542

UC Payroll Title:

HR GENERALIST 3 (007596)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 22

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

F: All Others - Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40990259

Reports to Payroll Title:

HR SUPV 2

UCPath Department Head Position Number:

40046536

Department Head Payroll Title:

FINANCIAL ANL MGR 1

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

0

POSITION SUMMARY

Under the general direction of the Assistant Director of Human Resources, with oversight from the Director of Administrative Operations for the Arthur Ashe Student Health & Wellness Center, the HR Business Partner serves as an integral part of the Human Resources team for the Ashe Center and the Student Affairs organization. The HRBP serves as a strategic partner to departmental leadership, providing comprehensive guidance and oversight on all aspects of personnel administration. This role advises on salary administration, payroll, benefits, onboarding, offboarding, training and development, and employee relations, ensuring compliance with university policies, labor agreements, and regulatory requirements. The position collaborates closely with HR leadership and Employee & Labor Relations to address complex employment matters, including grievances, performance management, progressive discipline, and workforce planning.

The HRBP is responsible for establishing and monitoring personnel standards and delivering training to supervisors on HR best practices. Additional responsibilities include managing payroll operations, overseeing employment actions, coordinating recruitment, and ensuring compliance with HIPAA and AAAHC standards. The role also administers leave programs, collaborated with EDMS on accommodation requests, and supports compensation and merit processes through the appropriate channels. Acting as a key liaison between departments and central HR units, the HRBP plays a critical role in advancing organizational goals through effective human resources strategies and initiatives.

Human Resource Management

• Advise departments on matters related to salary administration, training and development, payroll, benefits, onboarding, offboarding, employment, and employee relations.

• Collaborate with HR leadership and Employee & Labor Relations to develop strategic responses to RFIs, grievances, align on employment and succession planning initiatives, and address complex labor & employee relations issues.

• Advise managers on performance management strategies, progressive discipline, and intervention planning.

• In consultation with Assistant Director and Employee & Labor Relations, assist in drafting counseling memos, disciplinary letters, and termination documentation.

• Establish standards in personnel administration and oversee and monitor personnel practices of assigned departments. Formulate

40%

Personnel Administration

 • Partner with departmental leadership to evaluate and execute personnel action requests, providing analysis, recommendations, and ensuring full compliance with campus and university policies.

 • Provide guidance and training to department heads and supervisors on HR policies, procedures, and best practices.

 • Oversee the approval workflow and tracking of employment actions, and produce accurate, timely personnel reports and documentation to support strategic decision-making.

 • Support payroll operations using campus-wide systems; ensure transactions meet payroll deadlines and analyze payroll reports as needed.

 • Review, maintain, and update Ashe Center personnel and payroll policies and procedures in PowerDMS, and develop and recommend policy enhancements to departmental leadership.

 • Ensure departmental compliance with HIPAA regulations governing the confidentiality of personnel and medical records.

 • Consult with CHR colleagues in Talent Acquisition, Compensation, Employee Relations, and Labor Relations as needed.

 • Oversee and ensure compliance with the administrative standards of the Accreditation Association for Ambulatory Health Care (AAAHC).

 • Serve as backup to the credentialing coordinator, managing credential verification documentation, submission, approval tracking, and compliance with credentialing requirements.

 • Assure compliance with staff medical clearance and annual TB and immunization compliance requirements.

20%

Benefits & Leave Administration

• Provide guidance on Family and Medical Leave (FMLA) administration, including eligibility determination, documentation, notifications, and compliance with state and federal regulations, while maintaining accurate leave records.

• Oversee employee leave accruals, reconcile campus and departmental records, and resolve discrepancies through corrective action and follow-up.

• Coordinate with Employee Disability Management Services to evaluate workplace accommodation requests, conduct needs assessments, and communicate determinations to appropriate stakeholders.

20%

Compensation and Recruitment Management

 • Partner with hiring managers to oversee staff recruitment, including reviewing recruitment plans, managing postings and closings in alignment with university policy, and facilitating contract renewals.

 • Collaborate with department leaders and supervisors to develop and maintain position descriptions.

 • Collaborate with Student Affairs leadership on compensation actions, delivering informed recommendations based on policy and organizational needs.

 • Coordinate the general salary and merit increase process to include verifying merit review dates for eligibility and calculating annual step progression advancement for represented staff on steps based on years of relevant experience.

10%

HR Operations Lead

Under the direction of the Assistant Director of Human Resources:

 • Lead onboarding processes for new hires, including direction to fellow HR staff.

 • Provide leadership and ensure continuity of HR operations in the Assistant Director's absence.

 • Evaluate existing HR operations processes and review for efficiencies and improvement.

 • Develop standardized methodologies for determining best practices and maintain internal processes.

 • Support HR and organization-wide initiatives and special projects, contributing to strategic objectives and operational efficiency.

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's degree in related area and/or equivalent experience/training.

Required

3-5+ Years

progressive experience in an HR role.

Required

Previous HR Generalist experience.

Preferred

Thorough knowledge of Human Resources concepts, policies and procedures, employment practices, labor relations, salary administration, training and other areas of HR.

Required

Knowledge of the University's benefit programs and procedures in order to provide counseling on benefits, leave of absences, and medical accommodations.

Required

Demonstrated working knowledge and ability to read, understand, interpret, and apply generally accepted organizational personnel and payroll principles, practices, and policies to resolve the full range of HR-related issues.

Required

Interpersonal and communication skills to establish and maintain effective working relationship with other staff members, students, faculty, administration and the public.

Required

Demonstrated skill in providing employee relations counseling to supervisors and employees.

Required

Demonstrated ability to organize, prioritize, multi- task and delegate work under the condition of conflicting demands and meeting simultaneous deadlines.

Required

Demonstrated skills to provide direction, guidance, resolutions for conflicts, and training to different levels and diversified staff.

Required

Demonstrated ability to gather and analyze information and problems, locate available resources and formulate recommendations for options.

Required

Ability to take initiative to investigate and identify relevant issues to improve over-all operational effectiveness.

Required

Demonstrated working knowledge of University personnel policies and procedures, including personnel policies for staff members and bargaining unit agreements

Preferred

Demonstrated working knowledge and ability to use the following University online personnel and payroll systems: UCPath, UCTRS, Cognos, and PeopleAdmin.

Preferred

Ability to establish and maintain trusting, cooperative working relationship with Campus Human Resources staff, Campus Payroll staff, management, officials and employee representatives.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

TB Test: Continued employment is contingent upon the completion of a satisfactory TB test.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Clinical Setting

Location Setting:

Medical Center/Clinic

Location:

Arthur Ashe Center

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical Skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.