HR Generalist

HR GENERALIST 2 CX (005395)

UCPath Position ID: 40188548

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1000480

Approved Date:

7/31/2026 4:03:15 PM

Date Last Edited:

7/31/2026 4:03:10 PM

Last Action Effective Date:

1/1/2024

Organization Details

Business Unit (Location):

LACMP

Organization Code:

7000O

Organization:

VC STUDENT AFFAIRS                     

Division Code:

7800D

Division:

STUDENT HEALTH                         

Department:

521500 - ARTHUR ASHE STU HEALTH & WELLNESS CNTR

Position Details

UCPath Position Number:

40188548

Position Description ID

165372

UC Payroll Title:

HR GENERALIST 2 CX (005395)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

CX: Clerical & Allied Services

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40990259

Reports to Payroll Title:

HR SUPV 2

UCPath Department Head Position Number:

40036657

Department Head Payroll Title:

HC ADM SHS MGR 3

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

Reporting to the Assistant Director of Human Resources, the HR Generalist provides administrative, project, and analytical support for HR processes and functions within the Arthur Ashe Student Health & Wellness Center, and Student Affairs as needed. The HR Generalist will perform a variety of HR functions, including but not limited to working with HR leads to process transactions, assist departments with recruitment efforts, onboard employees, develop and maintain job descriptions, provide general guidance on personnel policies and procedures, facilitate general benefits communication, offboard employees, maintain employment records and consult with Campus Human Resources (CHR) for exceptions, special approvals or as needed.The HR Generalist works effectively under pressure and with constantly changing deadlines and priorities to support all aspects of human resources in a unionized healthcare setting.The Arthur Ashe Center is comprised of employees represented by various unions (EX, NX, CX, HX, DX, TX, SV, RP, etc.) and policy-covered employees in various different employment classifications including: career, partial year career, contract, limited, per diem, casual-restricted, and contingent workers (i.e. interns and volunteers).

Human Resources Administration

 • Review and implement HR policies, contracts, procedures, and best practices for addressing human resource matters.

 • Offer guidance to supervisors on various HR issues such as salary analysis, training, payroll, benefits, onboarding, and routine employee relations issues.

 • Collaborate with HR leadership to identify problems, propose solutions, and refer employees to specialized services when necessary.

 • Support onboarding and offboarding, including background checks, orientation, system transactions, exit interviews, and required notices.

 • Review HR processes, recommend improvements, analyze data, prepare reports, and maintain personnel files.

 • Coordinate clinical credentialing and privileging for clinical staff and monitor TB clearance, required training, and professional licensure and certification requirements.

45%

Employment/Personnel Management

 • Provide administrative and analytical aid for personnel actions, including assessing proposed actions, preparing reports, and ensuring adherence to campus policies.

 • Offer guidance to supervisors on completing and submitting employment forms, overseeing approvals and tracking.

 • Generate, review, and distribute accurate employment documents promptly.

 • Coordinate mass hire payroll processing for student staff, managing onboarding paperwork and conducting hiring presentations.

 • Input employment data into the department's database and reconcile with campus systems regularly.

 • Review incoming compensation requests for completeness, collecting missing information.

 • Process personnel and compensation actions promptly in the university system.

 • Act as a liaison with Central HR to resolve issues as needed.

20%

Payroll Processing and Timekeeping

 • Oversee monthly and biweekly payroll processing and timekeeping, including leave accruals, prior-period adjustments, incentive awards, and other payroll transactions.

 • Enter and review payroll data in UCTRS and UCPath accurately and by established deadlines, in accordance with University policies and collective bargaining agreements.

 • Reconcile employee timesheets and identify, investigate, and resolve pay and timekeeping discrepancies.

 • Serve as the primary processor of personnel and payroll transactions in UCPath.

 • Serve as departmental liaison for work-study processing; submit required paperwork, maintain data, monitor fund utilization, and communicate funding balances to supervisors.

15%

Benefits and Leave Administration

 • Guide employees on health, welfare, and retirement benefit programs, including eligibility, enrollment, and available plan options.

 • Advise employees and supervisors on FMLA and University leave policies; assess eligibility; prepare and distribute required notices, certifications, and designation documents; and maintain accurate records.

 • Provide leave training and assist with return-to-work agreements and the interactive process as needed.

 • Support occupational health referrals and workers' compensation procedures, paperwork, and claim records.

 • Communicate University benefits updates, including open enrollment, plan changes, and seasonal issues.

15%

Administrative and HR Services Support

 • Research, compile, analyze, and distribute HR reports, forms, and materials for employees, managers, supervisors, and directors.

 • Support the HRBP and HR leads with HR and organization-wide projects, events, workshops, and meetings.

 • Draft, edit, and format HR correspondence and reports and respond to routine and non-routine inquiries.

 • Prepare responses to routine and non-routine inquiries and draft confidential correspondence, memoranda, and reports.

 • Help update departmental HR information, including procedures, manuals, organizational charts, directories, and intranet content.

 • Serve on hiring and other committees as needed and maintain organizational charts, directories, and HR reference materials.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's degree in related area and/or equivalent experience/training

Required

1-3 Years

years of previous HR Experience

Required

Working knowledge of human resources principles, employment practices, personnel policies, and collective bargaining agreements sufficient to support a complex, unionized workplace.

Required

Ability to produce accurate HR documents, correspondence, and memoranda and use Microsoft Office, Adobe Acrobat, HR systems, and related business software.

Required

Demonstrated working knowledge of the UCPath system.

Preferred

Working knowledge of employee benefit and leave programs, including FMLA and University leave procedures, eligibility requirements, documentation, return-to-work coordination, and the interactive process.

Required

Ability to analyze information and data, identify issues, and make sound recommendations or resolve problems.

Required

Demonstrated mathematical skills to calculate salaries, leave accruals, payroll changes, and other personnel or financial transactions.

Required

Effective oral and written communication skills to convey information accurately, tactfully, and diplomatically to diverse audiences.

Required

Ability to understand, retain, explain, and accurately apply a variety of information and procedures.

Required

Political acumen, initiative, and sound judgment to handle highly confidential and sensitive matters with discretion.

Required

Ability to establish and maintain cooperative working relationships with employees, management, Campus Human Resources, Payroll, and other partners while providing high-quality service.

Required

Ability to set priorities, meet deadlines, and work independently and accurately amid a high-volume workload, frequent interruptions, and changing priorities.

Required

Working knowledge of University personnel and payroll policies and procedures, collective bargaining agreements, and HR compliance requirements in a University and/or healthcare setting.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Pre-Placement Physical: Employment is contingent upon the completion of a satisfactory physical examination.

TB Test: Continued employment is contingent upon the completion of a satisfactory TB test.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Clinical Setting

Location Setting:

Medical Center/Clinic

Location:

Ashe Center

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical Skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.