HR Generalist

HR GENERALIST 2 CX (005395)

UCPath Position ID: 40083709

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1133582

Approved Date:

7/14/2026 7:57:22 PM

Date Last Edited:

7/14/2026 7:57:16 PM

Last Action Effective Date:

10/15/2023

Organization Details

Business Unit (Location):

LACMP

Organization Code:

5000O

Organization:

ADMINISTRATIVE VICE CHANCELLOR         

Division Code:

5901D

Division:

ADMINISTRATION                         

Department:

316500 - OFFICE OF RESIDENTIAL LIFE (AVC)

Position Details

UCPath Position Number:

40083709

Position Description ID

167121

UC Payroll Title:

HR GENERALIST 2 CX (005395)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

CX: Clerical & Allied Services

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40990259

Reports to Payroll Title:

HR SUPV 2

UCPath Department Head Position Number:

40046536

Department Head Payroll Title:

FINANCIAL ANL MGR 1

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

Under supervision of the Assistant Director of Human Resources, provide administrative, project, and analytical support for HR processes and functions across Student Affairs. Works with the Assistant Director, HRBPs, and HR Generalists to process transactions, assistant departments with recruitment efforts, onboard employees, develop and maintain job descriptions, provide general guidance on personnel policies and procedures, facilitate general benefits communication, offboard employees, and maintain employment records. Consults with Campus Human Resources (CHR) for exceptions, special approvals or as needed

Human Resources Administration

 • Review and implement HR policies, contracts, procedures, and best practices for addressing human resource matters.

 • Offer guidance to supervisors on various HR issues such as salary analysis, training, payroll, benefits, onboarding, and routine employee relations issues.

 • Collaborate with HR leadership to identify problems, propose solutions, and refer employees to specialized services when necessary.

 • Aid in the onboarding and offboarding processes, handling system transactions efficiently.

 • Assess current HR processes, seeking improvements, and establishing standardized methodologies.

 • Conduct research, analyze data, and prepare reports and documents.

 • Manage both digital and physical personnel files effectively.

50%

Employment/Personnel Management

 • Provide administrative and analytical aid for personnel actions, including assessing proposed actions, preparing reports, and ensuring adherence to campus policies.

 • Offer guidance to supervisors on completing and submitting employment forms, overseeing approvals and tracking.

 • Generate, review, and distribute accurate employment documents promptly. Coordinate mass hire payroll processing for student staff, managing onboarding paperwork and conducting hiring presentations.

 • Input employment data into the department's database and reconcile with campus systems regularly.

 • Review incoming compensation requests for completeness, collecting missing information.

 • Process personnel and compensation actions promptly in the university system.

 • Act as a liaison with Central HR to resolve issues as needed.

20%

Payroll Processing and Timekeeping

 • Oversee payroll processing and timekeeping for departments, overseeing leave accruals.

 • Act as the main processor of personnel/payroll transactions via UCPath, ensuring timely entries in line with University policies.

 • Serve as the departmental liaison for the work-study program, handling paperwork submission and data entry for work-study positions.

 • Monitor and track work-study fund utilization and communicate promptly with supervisors about funding balances for their employees.

15%

Benefits

 • Provide guidance to employees on health, welfare, and retirement benefit programs, including eligibility, enrollment, and available plan options.

 • Advise employees on leave of absence policies and procedures, ensuring timely completion of required paperwork, notices, certifications, and leave designation in UCPath.

 • Act as a backup for Worker's Compensation procedures, aiding with paperwork and maintaining claim records.

 • Share University benefits updates, including open enrollment and changes.

10%

Administrative and HR Services Support

 • Orient new staff on HR policies, procedures, and benefits. Aid in developing and updating departmental HR information, including manuals and intranet documents.

 • Draft, edit, and format HR correspondence and reports, handling confidential materials.

 • Serve as Parking Coordinator, managing allocation, permit distribution, lottery coordination, form completion, and attending meetings/training.

 • Maintain campus directories for relevant departments.

 • Attend all required training as designated by the Assistant Director of HR, including multi-day training at off-site locations that may require overnight stays.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's degree in related area and/or equivalent experience/training.

Required

1-3 Years

previous HR experience.

Required

Demonstrated working knowledge of the UCPath system.

Preferred

Working knowledge of and ability to read, understand, interpret and apply generally accepted human resources principles, terminology, policies, and practices.

Required

Ability to produce human resources-related documents, correspondence and memos with speed and accuracy using personal computer.

Required

Working knowledge of the University's benefit programs and procedures in order to provide general counseling on health, dental, vision, disability, life, legal, and retirement information.

Preferred

Ability to analyze information or data and make specific recommendations to address issues or solve problems.

Required

Demonstrated excellent mathematical skills to calculate salaries, perquisites, work study balances, vacation and sick leave accruals, payroll changes and other necessary financial transactions.

Required

Oral communication skills to obtain and impart information with accuracy and diplomacy.

Required

Ability to understand, retain, explain and accurately apply a variety of information and procedures.

Required

Ability to maintain strict confidentiality of information related to pay, personnel status, medical information and disciplinary actions.

Required

Ability to establish and maintain trusting, cooperative working relationship with Campus Human Resources staff, Central Resource Unit, management, officials and employee representatives.

Required

Ability to work accurately efficiently and neatly with a high volume of detailed paperwork with frequent interruptions or distractions.

Required

Working knowledge of University Personnel/Payroll Policies and Procedures, MSP, PSS, and union contracts.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Bradley Hall

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.