Divisional Payroll Analyst

HR GENERALIST 2 (007595)

UCPath Position ID: TBD_940980

Position Description History/Status

Approved Date:

2/19/2026 4:16:52 PM

Date Last Edited:

2/19/2026 4:16:48 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1300O

Organization:

LETTERS AND SCIENCE

Division Code:

1350D

Division:

L&S SOCIAL SCIENCES

Department:

132500 - DEAN, SOCIAL SCIENCES

Position Details

UCPath Position Number:

TBD_940980

Position Description ID

252221

UC Payroll Title:

HR GENERALIST 2 (007595)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 20

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40837930

Reports to Payroll Title:

PROJECT POLICY ANL 5

UCPath Department Head Position Number:

4005

Department Head Payroll Title:

ADMIN MGR 2

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

The HR Generalist is responsible for consulting on HR functions such as workforce planning and employment, employee and labor relations, leaves of absences, HRIS and biweekly and monthly payroll. The HR Generalist will provide guidance on policy/procedure interpretation, labor contracts, and in following HR best practices to employees in all classifications, as well as supervisors, and managers in assigned units. This requires the ability to partner with leaders and colleagues at various levels across several centralized offices such as Grad Division, College of Letters and Sciences HR, Campus HR, risk management, the Central Resources Unit, and UCPath Center in Riverside, CA.

The HR Generalist will work under the Division of Social Sciences to provide HR and personnel support across the division. This includes supporting divisional units such as Social Sciences Shared Services (SSGS) and Master of Social Sciences (MaSS:) on payroll and policy matters. Other divisional unites include 12 academic departments (Economics, History, Political Sciecne, Geography, CCAS, Communications, American Indian Studies), 4 IDPS/free standing majors (Conservation, Archaeology. Social Science IDP, Labor), 3 Self-Supporting Masters programs (MASS, MQW, MAGIST), 3 organized Research Units (CSW, IRLE, Costen) and 3 ROTC units.

This position requires fully in-person commitment from Monday – Friday 8am-5pm.

The Division of Social Sciences supports a diverse portfolio of academic departments, research centers, and interdisciplinary programs. The Division provides centralized administrative services to ensure operational effectiveness and compliance with university policies while supporting the academic, research, and student success mission. The Division of Social Sciences includes 12 academic departments (Economics, History, Political Sciecne, Geography, CCAS, Communications, American Indian Studies), 4 IDPS/free standing majors (Conservation, Archaeology. Social Science IDP, Labor), 3 Self-Supporting Masters programs (MASS, MQW, MAGIST), 3 organized Research Units (CSW, IRLE, Costen) and 3 ROTC units.

Human Resources Management

A1. Provides HR generalist support across assigned units within the Division of Social Sciences and supports centralized HR service delivery efforts in coordination with Social Sciences Shared Services (SSGS), Master of Social Sciences (MaSS) and other Divisional units.  A2. Manage new hire/rehire, leaves of absence, separation and retirement actions for staff, academic, ASE, and casual restricted student staff. (E) A3. Provide data analysis to department management and unit heads in all areas concerning HR. (E) A4. Manage on-boarding process for assigned units to ensure complete and accurate processing of all required forms, establish Glacier records for non-resident employees, fingerprinting/background checks, and FLSA alignment. The assigned units hire several hundred people each year and work is fact paced, especially at the start of each quarter. (E) A5. Audit all HR related transactions processed in the department to ensure compliance with academic, staff and academic apprentice policies and procedures, and applicable union contracts. A6. As part of off-boarding process, advise employees and provide appropriate information concerning COBRA, unemployment insurance, retirement plans, final payouts, etc. Employee and Labor Relations: A7. Advise managers and employees regarding the proper channels for dispute resolution. Recommend and effect resolutions concerning complex employee relations matters including grievances, layoffs, dismissals and other separations. (E) A8. Remain current on changes in bargaining unit contracts, policy and procedure changes, legal updates in order to advise staff in the division. (E) A9. Communicate HR and Payroll related policies, announcements and concerns department wide. (E) Compensation and Benefits: A10. Manage promotions and reclassification's of staff in assigned units. (E) A11.Provide first-line counseling concerning University benefit plans, leaves of absence and workers compensation. Advise employees about available resources and confer with College HR, CHR, Risk Management, and labor relations to resolve problems and complex issues. (E)

50%

Payroll Management

B1 . Prepare and submit all phases of biweekly and monthly payroll for all staff in assigned units with the Division of Undergraduate Education. B2. Analyze data in the Time Reporting System (TRS) to ensure it is compliant with federal, state law and/or the appropriate University Policy or bargaining unit contract. B3. Identify HR trends seen in payroll data, asses and formulate resolutions, recommendations, to advise leadership (E) 20% B4. Reconcile biweekly and monthly payroll transactions for all units, taking corrective actions when necessary. (E) B5. Utilize CDW Personnel Reports to ensure employee job data is compliant with University policies, current payroll practices, etc. (E) B6. Participates in cross-training activities with Division Payroll staff, including the Social Sciences Payroll Intern, to support shared operational coverage across HR and   payroll functions. B7. Supports Division-level HR and payroll coordination initiatives in partnership with Social Sciences Shared Services (SSGS). B8. Supports payroll processing activities related to the Master of Social Science (MaSS) program including coordination, documentation tracking, and compliance review. B9. Assists with Division-wide payroll processing, reconciliation, and compliance review activities in coordination with the Personnel/Payroll Manager.

20%

Manage and Lead Academic Personnel Actions

C1. Manage the academic personnel process for the Unit 18 series, Academic Administrator series, Academic Coordinator series, Joint and Split Appointment requests for the Faculty titles within 7 departments. C2. Create and maintain database that tracks eligibility for Merits, Promotions, reappointments for the Unit 18 series, Academic Administrator series, and Academic Coordinator series. C3. Interpret the Unit 18 Lecturer MOU and APM to provide guidance to Chairs/Directors regarding the policies governing the Unit 18 titles, Academic Administrator series, and Academic Coordinator series. C4. Initiate dossier process and submit all Appointments, Merits, Promotions, and reappointments for Unit 18 series, Academic Administrator series, and Academic Coordinator series using UC Recruit, OPUS, and Interfolio systems in a timely manner to the Dean’s Office. C5. Use UCPath to accomplish all academic personnel transactions (i.e. Initial Appointments, Merits, Promotions, recalls, additional compensation, retroactive payment requests). C6. Serve as academic personnel representative for academic employees and answer general questions regarding the contract, policies and procedures governing the specific titles. C7. Serve as department representative for all academic employees regarding leaves (i.e. FMLA, Leave of Absence, Jury Duty, etc.). C8. Serve as department liaison between departments and campus AAPO and Labor Relations. C9. Inform Directors/Chairs regarding important updates and information regarding the Unit 18 series, Academic Administrator series, and Academic Coordinator series.

20%

Other Administrative Tasks

D1. Special projects, including analysis and reporting, for Dean, Associate Dean or other Divisional staff when needed. (E) D2. Analyze monthly reports and keep track of limited employees in order to advise managers on workforce planning. Advise managers on the 1000-hour limit, accordingly. (E) D3. Monitor all career employees vacation hours and notify if nearing or over max vacation. (E) D4. Manage personnel files according to HR best practices and University, state and federal requirements. (E) D5. Initiate and participate in the development of systems and procedures for a variety of administrative functions at unit and divisional level. (E) D6. Participates in cross-training with Social Sciences Payroll Intern to support shared coverage across HR, payroll, and basic financial functions. This role will develop new working knowledge of Division financial processes while supporting HR knowledge transfer to the Payroll Intern to enable mutual backup coverage.

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in related area and / or equivalent experience / training

Required

HR Certification (PHR, SHRM-CP)

Preferred

Ability to function effectively with multiple deadlines, changing priorities and frequent interruptions while handling a fluctuating workload.

Required

Working knowledge of University policies and procedures regarding personnel and payroll.

Preferred

Ability and judgment to deal with confidential and sensitive information with discretion.

Required

Experience using the UCPath (PeopleSoft), Payroll Time Reporting (PTR) systems, OPUS, Interfolio, UC Recruit and other online systems (ICIMS, JDXpert, Jasmine, GoGrad, CDW, DocuSign, and Zoom).

Required

Working knowledge of word processing, spreadsheet, and database software (i.e. Word, Excel, and Access).

Required

Demonstrated proficiency performing standard payroll operations including auditing, timekeeping documents, computing and preparing payroll and reconciling payroll ledgers.

Required

Working knowledge of payroll/personnel issues as they pertain to academic apprentice personnel.

Required

Working knowledge of University Work-Study Programs including policies and procedures and ability to recruit, hire, train, supervise and evaluate student staff.

Required

Working knowledge of the Fair Labor Standards Act (FLSA) and the differences in reporting time between exempt and non-exempt employees.

Required

Ability to serve as functional unit resource to Directors, Managers, and support staff in explaining personnel and payroll policies and procedures, academic personnel policies and procedures and in utilizing capabilities of data management systems.

Required

Ability to analyze a complex set of data and make recommendations based on this analysis.

Required

Skill in analyzing problems and the ability to formulate effective solutions.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Public Affairs Building

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.