HR Analyst

HR GENERALIST 2 (007595)

UCPath Position ID: 40090720

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1106733

Approved Date:

1/12/2026 6:50:12 PM

Date Last Edited:

1/12/2026 6:50:08 PM

Last Action Effective Date:

12/12/2023

Organization Details

Business Unit (Location):

LACMP

Organization Code:

7000O

Organization:

VC STUDENT AFFAIRS

Division Code:

7300D

Division:

CAMPUS LIFE

Department:

373300 - CAMPUS LIFE ADMINISTRATION

Position Details

UCPath Position Number:

40090720

Position Description ID

165737

UC Payroll Title:

HR GENERALIST 2 (007595)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 20

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

41018548

Reports to Payroll Title:

HR SUPV 2

UCPath Department Head Position Number:

40051686

Department Head Payroll Title:

ADMIN MGR 1

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

Under the direction of the Assistant Director of Human Resources for Campus Life, the Human Resource Analyst provides comprehensive support to the Division of Campus Life. This role is part of the divisional business center, with primary support dedicated to UCLA Recreation, while also assisting other departments within Campus Life as needed.

The incumbent provides a wide range of personnel and payroll services; analyzes and develops department payroll reports; assesses payroll/personnel business processes and recommends practices to align with UCPath/TRS requirements; and coordinates with departmental staff in the review and submission of accurate hiring and payroll information. Additional responsibilities include management and execution of livescan fingerprint process; development implementation and training of processes related to personnel, payroll, and the orientation of new employees to TRC and the UCPATH Portal; and the maintenance of personnel files. The qualified candidate will possess the ability to navigate the complexities associated with payroll/personnel and workforce administration and apply their knowledge to the UCPath environment, and have a high aptitude for developing and analyzing various reports to assist department leadership in decision making.

Campus Life, a division of Student Affairs, provides leadership and administrative oversight for multiple units including the Community Programs Office (CPO), the Office of Student Organizations, Leadership, and Engagement (SOLE), Recreation and Wellbeing, Veteran Services, Fraternity & Sorority Life, LGBTQ Campus Resource Center (LGBTQ), Spirit Squad, Volunteer Center, Commuter Support Services, Student Organization Funding, Outreach & Retention student-initiated projects, Respondent Services and Student Alumni Programs & Family Engagement, with annual revenues and expenditures approaching $40M

Payroll Administration

1. Process staff time reporting for monthly and bi-weekly payroll and review time keeping records ensuring compliance with university policies regarding exempt and non-exempt employees, overtime, leave usage and timekeeping documentation. 

2. Ensure correct FAU's are being used in the funding of positions and the student wage chart is being adhered too, making updates and adjustments as necessary.

3. Prepare payroll adjustments, request one-time" payments and incentive awards as appropriate.

4. Manage Time Reporting System and DTA's to ensure supervisory reporting relationship information is entered in a timely manner. Update or reset TRS as necessary. Work with other HR staff when updating personnel system to ensure employee pay is not affected.

5. Process and manage the work-study process for the department.

6. Review various HR monthly reports - Beli compliance, employees approaching hours for benefits/career eligibility, employees with work permit/visa expiring or expired, etc. - for compliance.

7. Develop and disseminate correspondence to update staff on changing student pay rates.

8. Investigate and resolve employee pay issues working with UCLA CRU or UCPATH Center as appropriate.

30%

Personnel Administration

1. Explain and process new-hire forms and benefits to new and returning employees.

2. Provide policy and procedure interpretation to managers, supervisors and staff covered by PPSM, MSP and relevant collective bargaining units.

3. Monitor and process all employment status changes including contract extensions, reclassifications, promotions, transfers, stipends, equities, incentive pay, range adjustments, incentive awards, etc.

4. Manage and perform LiveScan fingerprint rolling process for the department. Ensure compliance with DOJ and Biometrics policies and procedures surrounding security of equipment, maintenance of electronic notification mailbox and submission of appropriate no longer interested" forms. Reconcile billing with transactions and coordinate invoice payment monthly. Notify supervisor and/or CAO of any notifications of employee criminal activity.

5. Ensure all other LiveScan fingerprint rollers are compliant with DOJ and Biometrics policies and procedures.

6. Coordinate work-study with students and their supervisors, act as liaison with Work-Study office and employee's supervisor.

7. Prepare on-line personnel transactions to include additional distributions, fund changes, percentage changes, etc.

8. Process on-line entries related to new hires that include I-9 information, BELI designation, position control management, job data updates and etcetera, as appropriate.

9. Monitor limited appointment hours to ensure against auto-career conversions.

10. Process separations and extensions as needed.

11. Provide updates to staff regarding changes to hiring practices.

12. Maintain online hiring memorandum.

13. Serve as liaison with UCPath, Payroll and the Benefits Office to answer questions and resolve problems regarding departmental payroll and benefits.

14. Maintain personnel files, ensuring all documents are properly filed, stored and disposed of according to university policy and guidelines.

35%

Analysis

1. Assist in managing payroll expense analysis for fiscal close and budget planning activities.

2. Distribute monthly payroll reports to departmental unit managers for reconciliation and budget tracking.

3. Review ledgers and payroll expense distribution report monthly and process payroll expense transfers as necessary or as requested by managers.

4. Run reports quarterly to inform staff of current staffing, rates and percentages.

5. Run monthly reports to ensure part-time staff total appointment percentages are within established guidelines.

25%

Other

1. Attend and participate in departmental and divisional meetings.

2. Perform special projects as assigned.

3. Participate in task forces and committees for department, division and campus as assigned.

4. Recruit, select, train, supervise and schedule part-time staff to meet the operational needs of the Business Office.

5. Perform other duties as assigned.

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in a related field and/or equivalent experience/training.

Required

Demonstrated working knowledge of payroll policies and procedures, including timekeeping and reporting principles.

Working knowledge of employee relations principles, recruitment, and overall employment process.

Required

Skill in computer software applications, particularly in a Windows environment, including Microsoft Excel, Word and Outlook programs.

Required

Typing skills sufficient to enter vast amounts of information into computerized recordkeeping and processing systems accurately and in a timely order to meet campus deadlines

Required

Ability to maintain sensitive information confidentially.

Ability to set priorities and meet deadlines while coping with a fluctuating workload and competing requirements.

Required

Skill in performing efficiently and courteously while coping with frequent interruptions and distractions in an open environment.

Ability to explain procedures and reasoning in a concise, logical, thorough and practical manner.

Required

Strong interpersonal skills and ability to build cooperative, effective relationships with students, staff, administration, volunteers, and the general public.

Required

Skill in basic mathematical operations

Required

Ability to speak and read English sufficiently to be able to communicate effectively with many different constituencies

Required

Ability to write memos and correspondence using grammatically correct English.

Required

Ability to gather information, analyze data, recognize patterns and tendencies, form logical conclusions and determine their implications, and identify viable alternatives

Required

Working knowledge of the University's Employee Database entry/update system and the University's Payroll Time Reporting system.

Preferred

Bachelors degree in related area and/or equivalent experience / training.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

John Wooden Center

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.