Manager Fund Accounting

GEN ACCOUNTANT 4 (007734)

UCPath Position ID: 40042973

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1107537

Approved Date:

11/5/2026 1:36:29 PM

Date Last Edited:

11/5/2026 1:36:13 PM

Last Action Effective Date:

8/30/2013

Organization Details

Business Unit (Location):

LACMP

Organization Code:

5000O

Organization:

ADMINISTRATIVE VICE CHANCELLOR         

Division Code:

5901D

Division:

ADMINISTRATION                         

Department:

340700 - FACILITIES FINANCIAL OPERATIONS

Position Details

UCPath Position Number:

40042973

Position Description ID

170665

UC Payroll Title:

GEN ACCOUNTANT 4 (007734)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 23

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40065620

Reports to Payroll Title:

FINANCIAL ANL MGR 2

UCPath Department Head Position Number:

40065620

Department Head Payroll Title:

FINANCIAL ANL MGR 2

DIRECTION - Indicates that the incumbent establishes procedures for attaining specific goals and objectives in a broad area of work. Only the final results of work done are typically reviewed. Incumbent typically develops procedures within the limits of established policy guidelines.

004767

 FINANCIAL ANL 2 CX

1

POSITION SUMMARY

Under the direction of the Director of Finance/CFO, responsible for providing fund account management and reporting. Responsible for conducting/supervising complex budget preparation and analysis requiring a knowledge of University academic and administrative plans and budgetary procedures including budgetary planning, policy formulation, and presentation; performing other related duties as required. Incumbent performs budgetary analysis for the Facilities Management Division and its departments; makes detailed budgetary recommendations for budgetary allowances; drafts material to summarize, synthesize, and justify budget programs; gathers data, conducts surveys, and makes studies in connection with budgetary formulation and administration, such as cost-feasibility analysis, and workload trends; gives information and advice to University officials and departmental administrators regarding specific phases of budget preparation and presentation; performs continuous budgetary control of appropriations on a campus-wide basis; prepares instructions for budget preparations; and makes recommendations for improving the budgetary process and procedures. Incumbent is responsible for supervising or performing a high level of budget analysis using a broad knowledge of, and an ability to apply doctrines, theories, and practices with the field of budget and financial analysis and administration. Prepares monthly and ad hoc financial reports as requested by the Director of Finance and the Associate Vice Chancellor, Facilities Management as well as the Administrative Vice Chancellor. Responsible for recharge administration of rates submitted to the Policy Committee on Sales and Service Activities and Service Enterprises (POSSSE).

The Finance department supports Facilities Management and works in consultation with the Associate Vice Chancellor and Directors heading up each operating unit to monitor finances, control deviations, anticipate financial trends and initiate proactive responses. Finance has responsibility for overseeing over $300 million of expenditures. The annual fiscal responsibility includes facilities management, energy services, AVC office, space and other funds, with a division FTE of approximately 1,000. The department has responsibility for providing accounting and finance services to the employees of Facilities Management. The department is the primary financial liaison with the Administrative Vice Chancellor’s office and the Academic Planning and Budget office.

MANAGEMENT OF BUDGETARY FUNDS AND FINANCIAL ACCOUNTING SYSTEMS, PROCESSES AND PROCEDURES

• Design and prepare financial reports to provide timely and accurate financial information to the Administrative Vice Chancellor, AVC-FM, Director of Finance, division directors and staff. Create reports and design financial models that define problems, identify issues and formulate logical solutions.

• Conduct monthly financial status meetings in conjunction with Operations Accounting Manager to communicate to AVC-FM, Director of Finance, FM managers, and department administrators. Financial presentation includes analysis and evaluation of variances to annual budget projections, identification of financial trends and problem resolution recommendations.

• Establish and maintain policies and procedures to ensure compliance with Facilities' financial strategies and University accounting practices.

• Prepare analyses of budgets, expenditures and revenues. Identify trends and opportunities. Work with finance and department personnel on correcting entries and transactions. 

30%

MANAGEMENT OF BUDGETARY FUNDS AND FINANCIAL ACCOUNTING SYSTEMS

• Coordinate allocation of funding to Facilities Management departments and to Associate Vice Chancellor's department received annually from five major funding sources:

Operations & Maintenance of Plant (OMP) $64M, Deferred Maintenance (DM)- variable, Maintenance & Repair Alterations (MRA) $300K, Purchased Utilities (PU) $140M, Program Review Group (PRG) $500K, and Other.

• Manage recharge administration for annual rates submitted to the Policy Committee on Sales and Service Activities and Service Enterprises (POSSSE), working with Financial Analyst, FM Div. operational managers and campus departments to ensure accurate implementation of rates.

• Monitor annual budget and expenditures for each fund source, comparing costs with spending projections. Develop annual fiscal budget plans for each fund source, combining analytical data with operational information gathered from division and finance personnel.

• Enter funding information for new employees and jobs, process cost transfers and adjustments, and perform other ongoing financial support.

25%

PREPARE BUDGET, ANALYSIS OF FINANCIAL MANAGEMENT, ACCOUNTING AND BUDGETARY SYSTEMS, PROCESSES AND PROCEDURES

• Prepare the annual operating budget for submission to the Academic Planning and Budget to include the salary and benefit budget for over 1,000 employees and Range & Merit allocations funded by the State's general fund.

• Review and assess changing University policies and procedures for their impact on Facilities' financial management, budgeting and accounting practices.

• Perform analysis utilizing query databases such as AIS's Query Data Base (QDB) and ACCESS Query, and Cognos, to design financial strategies or to identify and resolve spending and budgetary issues.

15%

MANAGEMENT OF SPECIAL PROJECTS AND STAFF

• Design and implement accounting policies and procedures to support Plant Accounting requirements of the University for both minor and major capital improvement projects (i.e., projects ranging from $50K to $1M) for capitalization.

• Act as a liaison for FM with financial auditors.

10%

SUPERVISION OF FINANCIAL STAFF

• Supervise one FINANCIAL ANL 2 staff, providing strategic oversight and direction for advanced financial analysis, and recharge rate development. 

• Manage hiring processes for the FINANCIAL ANL 2 position, ensuring recruitment of highly qualified candidates aligned with departmental goals. 

• Conduct performance evaluations for FINANCIAL ANL 2, setting clear objectives, providing constructive feedback, and fostering professional development. 

• Assign and prioritize work assignments for the FINANCIAL ANL 2, ensuring alignment with organizational priorities and deadlines. 

• Oversee merit increases and reclassifications for FINANCIAL ANL 2, recommending adjustments based on performance and market standards.

• Administer discipline and discharge processes for FINANCIAL ANL 2 as needed, ensuring compliance with UCLA policies and procedures. 

• Resolve complaints and grievances raised by or involving FINANCIAL ANL 2, facilitating fair and effective resolutions in accordance with PPSM guidelines. 

• Advise/train staff on preparation of financial reports for monthly/annual fiscal budgets, fund job status, and for analytical reports related to ad hoc reports.

10%

DOCUMENTATION AND PROCESS IMPROVEMENT

• Prepare and maintain documentation of FM system financial entries along with user instructions.

• Confer with FM IS or Accounting staff users to fine-tune the program applications and follow-up with training on how to use each program.

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Bachelor's degree in related area and / or equivalent experience / training

Required

1. Demonstrated leadership, supervisory, and consensus-building skills.

Required

2. Working knowledge of the principles of human resources including providing feedback, counseling, coaching, employee relations and conducting performance evaluations.

Required

3. Working knowledge of accounting theories, principles and practices to perform accounting activities, with emphasis on accounts payable.

Required

4. Extensive knowledge of finance policies, practices and systems, budgeting and reporting techniques, fund accounting and bookkeeping.

Required

5. Expert ability using multiple spreadsheet and database software tools to synthesize and integrate information for highly complex, strategic financial analysis, fiscal management, and financial reports.

Required

6. Proven ability to deal with changing priorities and direct the work of others accordingly. Ability to multi-task.

Required

7. Demonstrated ability to effectively communicate both verbally and in writing.

Required

8. Accounting and statistical skills in: computing ratios, rates and percentages; performing statistical computations such as correlation coefficients, and analysis of variances associated with budgetary activity.

Required

9. Ability to speak on a one-to-one basis using appropriate vocabulary and grammar to: obtain information; explain policies and procedures; and persuade others to accept or adopt a specific opinion or action.

Required

10. Demonstrated interpersonal skills and ability to work effectively across the organization at all levels.

Required

11. Ability to prioritize assignments for completion; and to accurately complete work in a timely manner or within a specified time period. Ability to research, develop, and coordinate various projects.

Required

12. Working knowledge of the fund sources available to Facilities Management specifically the restrictions and recordkeeping requirements of each.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Facilities Management Bldg, Ste 3170B

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical Skills

X

X

Mental demands other

X

X

Other Mental Requirements

If "Mental demands other" was selected above, please explain:

Normal accounting field-related stress.

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.