Executive Director of Development , UCLA International Institute 

FUNDRAISING MGR 1 (000464)

UCPath Position ID: TBD_404

Position Description History/Status

Approved Date:

4/11/2024 6:18:17 PM

Date Last Edited:

4/11/2024 6:18:15 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6300O

Organization:

EXTERNAL AFFAIRS                       

Division Code:

6310D

Division:

EXTERNAL AFFAIRS DIV                   

Department:

404500 - DEVELOPMENT

Position Details

UCPath Position Number:

TBD_404

Position Description ID

172463

UC Payroll Title:

FUNDRAISING MGR 1 (000464)

Business Title:

Executive Director of Development , UCLA International Institute 

Personnel Program

Management and Senior Professional (MSP)

Salary Grade:

Grade 26

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

A: Manager - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40063138

Reports to Payroll Title:

Fundraising Manager 3

UCPath Department Head Position Number:

40036987

Department Head Payroll Title:

Fundraising Manager 4

GENERAL DIRECTION - Indicates that the incumbent receives guidance in terms of broad goals and overall objectives and is responsible for establishing the methods to attain them. Generally the incumbent is in charge of an area of work, and typically formulates policy for this area but does not necessarily have final authority for approving policy.

6

1

POSITION SUMMARY

As the Executive Director of Development for the International Institute, you will be responsible for building and sustaining a development program designed to increase philanthropic support of the Institute's highest priority needs as determined by our leadership team. You will have the opportunity to work with UCLA alumni, volunteers, donors, parents, students, faculty and friends who are committed to the vital role of the Institute and your work will help create leaders, scholars and programs with significant impact upon our world.  As Executive Director, you will support and effectively promote the vital role the Institute plays in the academic life of the campus and broader community. This is an opportunity to leverage important philanthropy to enable and empower innovative education, pioneering research, dynamic public service, and community engagement. You will bring exceptional strategic thinking, leadership abilities and passion for advancing the priorities of the Institute to make a significant impact in achieving our philanthropic goals and objectives. As a member of the Institute and UCLA External Affairs, you will join a dynamic, collaborative and innovative team that offers long-term opportunities for professional development and growth.

The International Institute at UCLA is the university's bridge to the world, with close to 30 interdisciplinary research centers and graduate and undergraduate degree programs focusing on major world regions and global themes. As the principal officer for the Institute's advancement efforts, you will plan and implement a comprehensive development program in partnership with the Vice Provost and leadership team of the International Institute and in accordance with established academic priorities. In consultation with the Vice Provost, other Institute leaders, College Development, campus administrators, academic leaders and senior development professionals, as our Executive Director, you will provide leadership to development projects targeted to benefit the International Institute and other academic units. You will serve as a staff resource and provide counsel on strategic directions and interactions related to international prospects and donors; will develop strategies to identify and cultivate individual, corporate and foundation prospects and will determine market feasibility for academic priorities and provide advice and counsel to Vice Provost. In this role, you will also identify and recruit high-level volunteers to provide insight and guidance with regard to development issues in the international arena as well as formulate specific solicitation and other programmatic elements as necessary. As the Executive Director, you will manage and provide leadership, oversight and strategic direction to professional development staff that develop and implement comprehensive development efforts for the centers and programs within the Institute.  Acting as a vital representative for the University, you will articulate the mission of the University and development goals to the public and will facilitate the opportunity to foster special relationships with members of the international community.

Major Gifts Fundraising and Stewardship

Create, continually refine/enhance and manage a portfolio of prospects for major and principal gifts and maintain active awareness of individuals, corporations and foundations in prospect pool at various stages of identification, cultivation and solicitation.

Prepare or direct the preparation of written proposals and/or other materials for use in specific solicitations.

Use available data to develop constituencies and identify prospects in relation to academic priorities.

Create additional vehicles and methods of identification of prospects, as necessary.

Make regular major gift solicitations using leadership where appropriate to further the academic goals of the Institute.

30%

Major Gifts Fundraising and Stewardship

Create and track individualized stewardship programs for the highest-level donors.

Engage leadership in solicitations on a regular and systematic basis.

Identify and solicit lead gifts for the Institute.

Meet or exceed department standards for contacts, visits, solicitations and dollars raised.

Devise and implement a stewardship program for the Institute to assure regular contact with donors through annual reports and various stewardship and cultivation activities/events.

30%

Board/Volunteer Development and Management

Recruit, steward and manage a high-level Board and/or volunteer committee/s, dedicated to attracting transformative philanthropy.

Establish and maintain effective, high-level volunteer structure to provide counsel with regard to development matters and to assist with specific solicitations and other programmatic elements, as necessary

Assist leadership regarding identification of potential members and recruitment.

Work closely with leadership to identify relevant issues and develop topics for discussion by the Board and committees.

Develop or assist in the development of giving opportunities and compelling case statements.

10%

Board/Volunteer Development and Management

Develop long-range, comprehensive cultivation strategies and timetables. Take advantage of broader cultivation opportunities when possible; create unique cultivation activities when appropriate.

Arrange appropriate opportunities for the leadership, faculty and other administrators as appropriate to meet with donors and volunteers in forums designed to engender increased interest in and support of the Institute.

Devise specific strategies and timetables for successful solicitation of individuals, corporations and foundations.

Provide full staff support to volunteers in the solicitation of prospects. Arrange for appropriate academic leaders to participate in solicitations as necessary and appropriate.

10%

Program Management and Planning

Establish long-range program goals and objectives that reflect Institute funding priorities determined by leadership. Coordinate efforts with central/campus-wide fundraisers as needed.

Prepare for review/approval annual operating plan and budget; facilitate achievement of program goals and objectives.

Plan/implement or oversee staff efforts for Institute annual giving programs.

Evaluate progress towards annual fund objectives, including efforts via direct-mail solicitations, telemarketing, personal solicitations and events.

Create department/Institute-wide reports on annual fund efforts to discuss with chairs/faculty as a means for donor identification and upgrade.

Support overall philanthropic Institute goals through alumni relations/communications program strategies.

10%

Program Management and Planning

Conduct annual review of results; determine program strengths and weaknesses; in consultation with leadership, modify plans and strategies accordingly.

Serve as a member of the executive staff and campus liaison to represent the Institute to all constituencies. 

Work with the Institute’s communications team to assist the creation and implementation of communications plans to convey the accomplishments and priorities of the Institute.

Encourage continued giving by providing donors with continued awareness of Institute’s needs and objectives.

Manage, supervise and provide leadership for staff; including strategic advice/direction for program and workflow; conduct performance evaluations; and personal and professional development as appropriate.

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Required

Minimum of seven years

Progressive responsibility and experience as a professional development officer or similar experience in a nonprofit, membership/volunteer driven or related environment.

Required

International experience, knowledge of diverse cultures, and intercultural communication skills, especially in relation to Los Angeles and California.

Required

Demonstrated experience in soliciting high-level major gifts and/or prior experience with solicitations of a similar nature, level and complexity.

Required

Expert knowledge of the principles and practices of major gift fundraising in a major research university or institution of equivalent complexity.

Required

Demonstrated ability to conceptualize and implement a comprehensive development or similar program of comparable size and complexity including the ability to envision and articulate future direction.

Required

Appropriate management and administrative skills needed to organize, direct, motivate and evaluate other professionals and volunteers; strong supervisory skills to oversee and evaluate the efforts of professional fundraiser.

Required

Excellent communication skills to express, both orally and in writing, the mission of the University and the fundraising goals of the campus, especially as they relate to the UCLA International Institute.

Required

Effective verbal communication skills to make persuasive oral presentations to senior management and internal and external constituencies; conduct participatory meetings; gain acceptance of decisions; and advise and collaborate with others.

Required

Exceptional interpersonal skills to interact effectively with academic leaders, faculty, staff, donors and volunteers.

Required

Strong strategic thinking skills aligned with the ability to implement and follow through.

Required

Steadfast commitment to work of impeccable integrity with strong analytical and organizational skills to develop creative, credible solutions, recommendations and programs as well to define and implement special fundraising and/or program related projects.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Some travel required.

Ability to work evenings and weekends as needed

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Murphy Hall

Standing/Walking

X

Sitting

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical Skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.