Assistant Dean, External Relations - UCLA Extension

FUNDRAISING MGR 1 (000464)

UCPath Position ID: 41083619

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1141008

Approved Date:

4/16/2024 8:55:46 PM

Date Last Edited:

4/16/2024 8:55:34 PM

Last Action Effective Date:

4/12/2024

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6300O

Organization:

EXTERNAL AFFAIRS                       

Division Code:

6310D

Division:

EXTERNAL AFFAIRS DIV                   

Department:

404500 - DEVELOPMENT

Position Details

UCPath Position Number:

41083619

Position Description ID

172519

UC Payroll Title:

FUNDRAISING MGR 1 (000464)

Business Title:

Assistant Dean, External Relations - UCLA Extension

Personnel Program

Management and Senior Professional (MSP)

Salary Grade:

Grade 26

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

A: Manager - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40063138

Reports to Payroll Title:

Fundraising Manager 3

UCPath Department Head Position Number:

40036987

Department Head Payroll Title:

Fundraising Manager 4

GENERAL DIRECTION - Indicates that the incumbent receives guidance in terms of broad goals and overall objectives and is responsible for establishing the methods to attain them. Generally the incumbent is in charge of an area of work, and typically formulates policy for this area but does not necessarily have final authority for approving policy.

6

1

POSITION SUMMARY

As the Assistant Dean, External Relations for UCLA Extension (UNEX), you will serve as a guiding force in providing the leadership, guidance and inspiration to our external relations staff. As one of the nation's oldest, largest and most comprehensive continuing and professional studies providers, UNEX gives you a wide range of options to expand career opportunities, switch careers, or achieve personal growth. We encourage you to bring your strong experience in fundraising, commitment to excellence, and drive for success to this role.

Working collaboratively with the Assistant Vice Chancellor, Dean and UNEX academic and administrative leadership, you will determine market feasibility for academic priorities and provide advice and counsel. You will design and implement a strategic plan for external relations that represents the Dean's priorities and will prepare for and participate in major gift solicitations. As the Assistant Dean, you will also meet with faculty in priority areas and gain knowledge of research interests and areas of expertise as well as serve as a staff resource to the UNEX Dean and represent UNEX to the broader community. You will be a valued member of our team, in an environment supported by a strong management team and driven colleagues where you will be provided with the tools to succeed as part of the many professional growth opportunities we offer staff at UCLA.

Fundraising and Stewardship

Implement a plan to identify, cultivate, solicit and steward major gift prospects/ donors.

Identify new donors for support through volunteer/donor meetings; establish/maintain high-level volunteer structure for linkage to programs, solicitation assistance and other program needs.

Develop/implement collaborative strategies/timetables for successful fundraising/stewardship of those at all levels, mainly $100K+.

Develop/manage portfolio of high-level prospects; maintain active awareness of all prospects at all stages of donor cycle.

Devise/execute long/short-term strategies/timetables for successful major gift solicitations.

Organize volunteers to sponsor/assist with cultivation activities; directly support prospect solicitations of volunteers/academic leaders.

20%

Fundraising and Stewardship

Develop/manage long-range, comprehensive cultivation strategies/timetables for prospect engagement and support as donors.

Develop giving opportunities/case statements.

Devise/implement a stewardship program to assure regular contact with donors.

Provide vehicles for continued donor awareness to encourage continued giving.

Meet or exceed department standards for contacts, visits, solicitations and dollars raised.

Maintain appropriate donor/prospect records; manage follow up reports and contact with donors on gift usage.

20%

Program Management and Strategic Planning

Collaboratively determine market feasibility for academic priorities; establish long-range program goals and objectives.

Prepare/implement annual and/or strategic operating plan/s.

Conduct periodic review of results, determine program strengths and weaknesses.

Determine budget needs of program.

20%

Program Mangement and Strategic Planning

Oversee/provide guidance for UNEX Director, Strategic Communications and liaise with other College and Development Communications staff.

Establish close working relationships with UNEX departmental heads and faculty; become thoroughly familiar with activities and research interests in order to develop accurate and compelling case statements, gift opportunities and appropriate linkages with volunteers and prospective donors.

Serve as a staff resource to the Dean and represent UNEX to the broader community.

Staff regular meetings of the UNEX Dean and External Relations team.

20%

Staff Management

Directly supervise professional and support staff providing leadership, guidance and supervision.

Provide strategic direction and goal setting.

Conduct annual performance reviews and provide regular feedback on employee’s performance, addressing issues and providing appropriate training to enable success.

20%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in a related area.

Preferred

Minimum of five years

Progressively responsible experience as a professional fundraising, external relations officer or related experience in a nonprofit, membership/volunteer driven organization.

Required

Demonstrated experience in soliciting major gifts and/or prior experience with solicitations of a similar nature, level and complexity.

Required

Expert knowledge of principles and practices of major gift fundraising in a major research university or institution of equivalent complexity.

Required

Demonstrated ability to conceptualize and implement a comprehensive development or similar program of comparable size and complexity including the ability to envision and articulate future direction.

Required

Appropriate management and administrative skills needed to organize, direct, motivate and evaluate other professionals and volunteers; strong supervisory skills to oversee and evaluate the efforts of professional fundraisers.

Required

Excellent communication skills to express, both orally and in writing, the mission of the University and the fundraising goals of the campus, especially as they relate to the UCLA Extension.

Required

Effective verbal communication skills to make persuasive oral presentations to senior management and internal and external constituencies; conduct participatory meetings; gain acceptance of decisions; and advise and collaborate with others.

Required

Exceptional interpersonal skills to interact effectively with academic leaders, faculty, staff, donors and volunteers.

Required

Strong strategic thinking skills aligned with the ability to implement and follow through.

Required

Steadfast commitment to work of impeccable integrity with strong analytical and organizational skills to develop creative, credible solutions, recommendations and programs as well to define and implement special fundraising and/or program related projects.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Some travel required.

Ability to work evenings and/or weekends as needed.

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Murphy Hall

Standing/Walking

X

Sitting

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical Skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.