Associate Director, Alumni Relations & Annual Giving - School of Education and Information Studies

FUNDRAISER 3 (007547)

UCPath Position ID: 41027504

Position Description History/Status

Approved Date:

10/29/2026 10:40:57 AM

Date Last Edited:

10/29/2026 10:40:54 AM

Last Action Effective Date:

9/24/2026

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6300O

Organization:

EXTERNAL AFFAIRS                       

Division Code:

6310D

Division:

EXTERNAL AFFAIRS DIV                   

Department:

404500 - DEVELOPMENT

Position Details

UCPath Position Number:

41027504

Position Description ID

247389

UC Payroll Title:

FUNDRAISER 3 (007547)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 23

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40037919

Reports to Payroll Title:

Fundraising Mgr 1

UCPath Department Head Position Number:

40041950

Department Head Payroll Title:

Fundraising Mgr 3

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

As the Associate Director of Alumni Relations and Annual Giving for UCLA's School of Education and Information Studies (Ed&IS), you can put your abilities to and enjoyment of connecting with our constituents toward taking the next step in your career. Ed&IS takes pride in a tradition of challenging traditional thinking and is positioned at the forefront of discovery, proving along the way that research and intellectual empowerment cultivate real-world praxis information. Your experience, passion for engagement and drive to advance our programs will support the efforts of students that believe in imagination over convention and see education and information as extra personal pursuits, as they approach knowledge with an eye on the universal potential of evolving how we learn, teach and research. Working in partnership with the Executive Director of Development, you will be responsible for directing the school's effort to develop and nurture mutually supportive relationships between UCLA Ed&IS, its alumni and prospects/donors by planning, organizing and implementing a comprehensive alumni program for the school and managing annual giving efforts. This is an excellent opportunity to work in an environment where your work will be valued and you will be supported by strong, resourceful colleagues and leadership. Through your active engagement with our students and alumni, you will make an impact in increasing the fundraising efforts that help ED&IS develop future generations of scholars, leaders, teachers and information professionals dedicated to inquiry, advancement, improvement and service.

In addition to implementing/managing our Alumni Relations programs, as the Associate Director, you will also coordinate all aspects of our annual giving direct mail solicitation and email appeals throughout the year, creating timely and inspirational campaign and donor communications. Working collaboratively, you will support annual giving stewardship efforts such as creating specialized acknowledgements, annual giving impact reports and other annual gift level stewardship pieces. You will bring your abilities to engage and inspire to assist in the continued growth and development of Education Alumni Association through social, fundraising, recruitment and career networking activities for the benefit of UCLA and UCLA Ed&IS students, and will also collaborate with the annual giving and major gifts teams to plan development-driven alumni events.  Utilizing your strong communication and interpersonal skills and experiences, you will seek to ensure that the interests of UCLA Ed&IS, its alumni and annual giving donors are clearly and positively articulated and UCLA Ed&IS offers meaningful opportunities for active participation, which strengthen the bonds between alumni, annual giving donors and the school to advance our reputation and overall goals and priorities. Your drive for establishing and maintaining strong working relationships with colleagues in ED&IS, Development External Affairs and campus stakeholders will further these efforts and your success as our Associate Director.

Annual Giving Solicitations

1. Collaborate on campus-wide annual giving strategy with Sr. Exec Dir., Annual and Individual Giving and Executive Director,  Development at UCLA’s Ed&IS; create yearly calling campaigns as appropriate.

2. Develop and facilitate solicitations of alumni under the $25,000 giving level.

3. Participate in developing solicitation concepts and design; draft solicitation letters and copy for annual giving mailings and emails, direct mail appeals and email appeals throughout the year.

4. Collaborate closely with internal/external partners on developing print/digital materials when necessary. (External – vendors like mailing houses, mail doc services and internal – faculty, programs directors, etc.)

40%

5. Coordinate all data requests and create mailing segments for each direct mail and email solicitation/campaign.

6. Create digital campaigns and online content to elaborate on school-wide messaging, inspiring giving and showcasing the impact of philanthropy.

7. Help build major gift pipeline by identifying potential prospects and refer to appropriate development staff for further cultivation and involvement.

8. Meet or exceed department standards for assigned performance metrics.

0%

Alumni Engagement

1. Manage/oversee alumni relations for school’s alumni; work closely with Ed&IS leadership/colleagues to identify needs, priorities and resources relevant to alumni programming.

2. Collaboratively, foster a culture of philanthropy in school’s students/alumni to motivate remaining connected to the school; identify, recruit, educate and manage alumni volunteers.

3. In partnership with Executive Director of Development and other ED&IS colleagues, produce alumni events, involve volunteers whenever possible.

4. Assist in identifying alumni representatives for membership on Ed&IS Board of Visitors.

30%

5. Provide support in establishing and/or revamping and annually assessing alumni programming to ensure alignment with the school’s strategic plan and fundraising goals, including using quantitative and qualitative metrics to define and measure program success.

0%

Alumni Boards Staffing

1. Staff and serve as the school's primary liaison to Ed&IS Alumni boards 

2. Support the work of alumni board leadership and committees, including sending event e-mail blasts, helping to coordinate mock interview and resume review sessions and event logistics.

3. Facilitate the interactions of the Dean, and other faculty and administrators, with alumni boards

4. Serve as the primary information resource with respect to university and school policy, history and priorities.

15%

Communications/ Stewardship

1. Serve as an "ambassador" for the school by maintaining high visibility and positive presence of UCLA Ed&IS on campus and in the larger community; convey essential significance of the school to constituents and their obligation to become/remain an active member of the alumni community.

2. In consultation with the UCLA Ed&IS Communications office, develop promotional materials to support alumni volunteers, programs, and events; collaborate with the UCLA Ed&IS Communications office to maintain and utilize the website as a promotional tool.

3. Manage the implementation of regular stewardship outreach for unique segments of annual giving donors and assist with annual giving stewardship events.

10%

4. Assist in other annual giving stewardship activities such as special digital acknowledgments following specific appeals and campaigns, phone calls to steward gifts/renewals of $100 to $2,500 or other amounts as appropriate and manage other special projects.

0%

Data Reporting and Management/Other

1. Execute data analysis and strategic reporting for alumni, annual giving and other fundraising efforts as appropriate; utilize findings to develop appropriate annual objectives and work plans and initiate/manage their implementation to ensure activities are well documented and evaluated.

2. Ensure annual plans identify/target specific constituencies (by geography, industry/major, shared experience or interest, etc.); develop appropriate events/activities/services to maximize distinctive opportunities in a given year.

3. Coordinate and maintain alumni data collection, recording and reporting; ensure tracking of solicitation costs and results and provide updates on solicitation analysis and unit annual giving as appropriate.

5%

4. Serve as point person for data related to alumni and annual giving efforts such as mailings, communications and progress reports.

0%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Preferred

Minimum of two years of demonstrated experience in an alumni/volunteer/fundraising environment and/or prior professional experience in a related field such as sales, marketing or business development.

Required

Experience with a Blackbaud CRM system or equivalent database and the use of databases to generate reports.

Preferred

Working knowledge of the principles and practices of alumni and volunteer engagement and/or fundraising in a major research university or institution of equivalent complexity.

Required

Ability to organize, direct, motivate and evaluate the efforts of alumni and volunteers who support development goals and programs.

Required

Strong research skills for finding and retrieving information combined with strong analytical skills for understanding and interpreting information.

Required

Knowledge of data management and manipulation sufficient to retrieve data, isolate specific market segments and recommend strategies that achieve stated objectives.

Required

Ability to work effectively as part of a team with well-developed interpersonal skills to establish and maintain collaborative relationships with a wide variety of internal and external constituents.

Required

Excellent oral communication skills to collect and convey information with accuracy, diplomacy and tact; ability to persuasively express the mission of the University and the fundraising goals of the campus, especially as they relate to UCLA's School of Ed&IS.

Required

Excellent written communication skills with the ability to write and edit a wide variety of materials and articulate the fund-raising goals of the school specifically through mass communications in print and online.

Required

Detail oriented with ability to take initiative, work independently and accept responsibility; adept at setting priorities and managing workflow to fulfill objectives and meet goals accordingly to deadlines under minimal supervision in a fast-paced environment.

Required

Proficiency with Microsoft suite of applications, as well as familiarity with other database, spreadsheet, scheduling and email applications; willingness to learn new technologies in a prompt and efficient manner.

Required

Ability to maintain confidentiality of alumni/donor files and other information; impeccable integrity and discretion in dealing with constituents and responding to inquiries.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Ability to travel as needed.

Ability to work some evenings and/or weekends as needed.

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Moore Hall

Standing/Walking

X

Sitting

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical Skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.