Associate Director of Development, UCLA Athletics

FUNDRAISER 3 (007547)

UCPath Position ID: 40855781

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1131995

Approved Date:

5/9/2024 12:13:06 PM

Date Last Edited:

5/9/2024 12:13:01 PM

Last Action Effective Date:

9/28/2023

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6000O

Organization:

INTERCOLLEGIATE ATHLETICS              

Division Code:

5501D

Division:

INTERCOLLEGIATE ATHLETICS              

Department:

374500 - INTERCOLLEGIATE ATHLETICS

Position Details

UCPath Position Number:

40855781

Position Description ID

169197

UC Payroll Title:

FUNDRAISER 3 (007547)

Business Title:

Associate Director of Development, UCLA Athletics

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 23

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40057793

Reports to Payroll Title:

FUNDRAISER 3

UCPath Department Head Position Number:

40713754

Department Head Payroll Title:

ATH MGR 4 PAC12

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

Bring your drive for fundraising, abilities to engage and strong communication skills to join us as the Associate Director, Development, UCLA Intercollegiate Athletics Development Department. In this role, you will be responsible for developing, implementing and overseeing strategies for the identification, cultivation, solicitation and stewardship of  donors at multiple giving levels for facility improvements, endowments, and annual fund initiatives.  You will assess and articulate goals and priorities for increasing support for Athletics. You will work collaboratively with Athletics Development Officers to determine and establish long and short-term goal objectives for major gifts, planned gifts, endowments, special projects, capital projects, and high-level annual fund gifts in Los Angeles area and the state of California. As the Associate Director, you will work with volunteer committees and organizations to identify potential supporters for Athletics and develop strategies to engage those individuals, corporations, and foundations. You will regularly interact with prospects and donors through personal meetings, attendance at special events and UCLA athletic competitions, telephone conversations and correspondence. In addition, as the Associate Director, Development, you will work in conjunction with the Director of Special Events on occasional event management for the UCLA Athletics Development Department. As a valued member of our team, you will be given the guidance, inspiration and resources to excel among the many professional opportunities for growth we offer at UCLA.

Prospect and Donor Cultivation

 1. Formulate and implement cultivation strategies for individuals, corporations and foundations to address the priority assigned programs for resource development. (E) 2.              Organize volunteers, individually and through committees, to sponsor and assist with prospect cultivation activities. (E) 3.              Plan, supervise and conduct events such as lunches, lectures, and receptions for prospects, donors and volunteers. (E) 4.              Supervise maintenance of accurate and appropriate donor and prospect lists for invitation to special events. (E) 5.              Conceptualize, create and distribute appropriate documents and materials to promote areas of priority for development support. (E) 6.              Regularly interact with prospects and donors through personal meetings, attendance at special events and UCLA athletic competitions, telephone conversations and correspondence. (E) 7.              Create and disseminate donor contact reports on a weekly basis for prospect management and proper donor follow up. (E)

25%

Prospect and Donor Solicitation

 1. Research and write solicitation documents such as general appeal letters, special solicitation correspondence, and individualized proposals. (E) 2.              Determine appropriate solicitation strategies for prospects. (E) 3.              Schedule and conduct personal solicitations. (E) 4.              Research and prepare briefing documents on prospects and donors for Athletics. (E)  5.              Focus on current donors with efforts to increase current giving, securing leads for new donor prospects, and stewardship. (E) 6.              Collaborate with Athletics to identify naming opportunities and finalize signage for naming opportunities. (E)

25%

Prospect Identification

 1. Identify and qualify major-gifts prospects through rating and screening, prospect list segmentation and analysis, and one-on-one contact with donors and volunteers. (E) 2.              Create a portfolio of prospects for major gifts and maintain active awareness of at least 200 to 250 prospects at all stages of cultivation, solicitation, and stewardship. (E) 3.              In concert with Athletic Development staff, solicit prospects and current donors in the greater Los Angeles area, statewide, and out of state as assigned. (E) 4.              Responsible for 30-40 significant face-to-face donor solicitations, stewardship, and prospect meetings per month. (E) 5.              Work with volunteer committees and organizations to identify potential supporters for Athletics and develop strategies to engage those individuals, corporations, and foundations. (E) 6.              Develop strategies and programs to attract and identify prospective donors who are potential supporters for priority areas in Athletics. (E) 7.              Ensure that identified prospects for Athletics are added to appropriate lists to receive key campus publications. (E) 8.              Both independently and in conjunction with Development Research Office, execute prospect and donor research with discretion, using computer information systems, library reference materials, files and other university resources. (E)

20%

Donor Relations and Stewardship

 1. Supervise gift acknowledgement process for contributions to Athletics, ensuring that timely and appropriate letters of thanks are sent to all donors. (E) 2.              Work with departments within Athletics to determine appropriate donor acknowledgement opportunities and events. Supervise organization of such opportunities and events. (E) 3.              Plan and supervise implementation of special events when appropriate to acknowledge donors of significant gifts. (E) 4.              Supervise annual reporting for all gift funds in Athletics. Supervise communication of gift fund uses and balances to donors annually. (E) 5.              Identify and advocate for feature stories about particular gifts in Athletic publications; advocate for feature stories about the department and its supporters in campus publications and press releases. (E) 6.              Accompany donors to athletic events as appropriate. (E)

20%

Event Planning

 1. Plan and supervise implementation of special events for donor identification, cultivation and stewardship. (E) 2.              Attend events as appropriate; some work on evenings and weekends is required.(E) 3.              Supervise the design and printing process for event invitations and other materials. (E)  4.              Manage events staff. Supervise all facets of event planning, production, preparation and mailings; assembly of guest lists; and tracking and confirmation of responses. (E) 5.              When required, plan and execute events in collaboration with the Offices of Special Events and Protocol, Development Events, the Alumni Association and other campus groups and offices. (E)

5%

Rules Compliance

• Comply with all Federal, State, University and Department requirements established pursuant to Title IX, including the mandatory reporting requirements for a “Responsible Employee.”

 • The DIA is governed by the NCAA, BIG10 and University of California.  The incumbent is required to comply with the applicable rules, regulations and policies of those organizations.

    ◦ Review and retain all rules compliance disseminated by the DIA Compliance office.

    ◦ Report all NCAA/BIG10 violations.

    ◦ Sign the annual NCAA Certification of Compliance form.

    ◦ Complete the Athletically Related Income form annually.

    ◦ Comply with California State Child Abuse & Neglect Reporting Act (CANRA) Law and adhere to mandatory reporting guidelines.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Bachelor's degree in related area.

Preferred

Master's Degree

Master's degree.

Preferred

Three to five years of progressively responsible experience, preferably in intercollegiate athletic fundraising, including a strong documented record of gifts solicited in the special and major-gifts

Required

And

Demonstrated progressive experience and responsibility as a development officer and/or prior experience in a related field such as sales, marketing or business development.

Required

And

Experience in making cold-calls and resilience to withstand rejection.

Required

And

Demonstrated ability to conceptualize and implement broad ranging and specific individual identification, cultivation and solicitation strategies.

Required

Proven strong team-building skills, creating liaisons with coaches, staff, campus development colleagues, faculty, and administrators to develop effective cultivation and solicitation strategies.

Required

Demonstrated working knowledge of the principles and practices of major gift fund raising for intercollegiate athletics or environment of equivalent complexity.

Required

Excellent written communication skills, with the ability to write and edit reports, business correspondence, solicitation materials, appropriate letters of acknowledgement, proposals and other cultivation and solicitation materials; ability to prepare clear and compelling materials for fundraising

Required

Strong oral communication skills to collect and convey information with accuracy, diplomacy and tact; ability to persuasively express the mission of the university and the fundraising goals of the campus, especially as they relate to UCLA and specifically to intercollegiate athletics.

Required

Ability to take initiative, work independently and accept responsibility; adept at setting priorities and managing work flow to fulfill objectives and meet goals according to deadlines in a high-paced work environment under minimal supervision.

Required

Ability to work independently and with minimal supervision.

Required

Knowledge of and the ability to comply with PAC-12 Conference and NCAA rules and regulations.

Required

Impeccable integrity and discretion in dealing with donors, alumni, students, administrators and colleagues.

Required

Demonstrated proficiency with Microsoft suite of applications as well as familiarity with other database, spreadsheet, scheduling and email applications; willingness to learn new programs and applications in a prompt and efficient manner.

Required

Demonstrated proficiency in Blackbaud CRM or equivalent development database and the use of databases to generate reports is preferred.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

20%

Must possess the ability to travel.

Must possess the ability to work some nights and weekends.

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

JD Morgan Center. 325 Westwood Plaza. Los Angeles, CA 90095

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.