Fundraising Manager

FUNDRAISER 3 (007547)

UCPath Position ID: 40140031

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1131707

Approved Date:

3/10/2026 7:52:43 PM

Date Last Edited:

3/10/2026 7:52:39 PM

Last Action Effective Date:

7/1/2023

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1140O

Organization:

SCHOOL OF LAW

Division Code:

1141D

Division:

LAW DIV

Department:

025000 - LAW

Position Details

UCPath Position Number:

40140031

Position Description ID

166958

UC Payroll Title:

FUNDRAISER 3 (007547)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 23

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40963498

Reports to Payroll Title:

FUNDRAISER 4

UCPath Department Head Position Number:

40058226

Department Head Payroll Title:

ACADEMIC ADMINISTRATOR VII

DIRECTION - Indicates that the incumbent establishes procedures for attaining specific goals and objectives in a broad area of work. Only the final results of work done are typically reviewed. Incumbent typically develops procedures within the limits of established policy guidelines.

POSITION SUMMARY

The Williams Institute is seeking a Fundraising Manager who will coordinate and execute activities vital to advancing the mission and work of the Institute. The Fundraising Manager will be a key member of the Williams Institute's development team, responsible for supporting the Institute's frontline fundraising and development events. Working with the Institute's Development Director and other staff, the Fundraising Manager will identify and cultivate new individual and corporate donors, steward existing donors, plan and execute fundraising events, track donor engagement, and maintain donor records and profiles in the Institute's donor database. The individual will have primary responsibility for updating, maintaining, and creating processes within the Institute's donor database. Successful candidates will work collaboratively with staff across the Institute, display flexibility in tackling a range of tasks, and bring creativity and drive to the position.

Candidates must have a demonstrated record of fundraising success and knowledge of fundraising priorities and strategies and  must be a strong writer. Prior experience with a donor CRM is a must. Candidates should also have a passion for helping LGBTQ people and possess a high level of judgment in developing ambitious and mission-aligned programs. Familiarity with the LGBTQ movement, or LGBTQ law and policy, is a plus.

The Fundraising Manager will report to and receive general direction from the Development Director. The Fundraising Manager reports directly to the Williams Institute's Director of Development. The Fundraising Manager will act as a full member of the overall Williams Institute staff and must be a strong contributor to the mission and work of the Institute and be willing to help across teams and departments at the Institute as needed. The Fundraising Manger will also work closely with Institute advisory boards, external vendors and service providers, other UCLA staff and departments, and other stakeholders. 

Fundraising & Donor Stewardship

1. In collaboration with the Development Director and Executive Director, create and implement strategies to increase participation of new donors and encourage current and past donors to renew their giving at a greater level. (E)

2. In collaboration with the Development Director and Executive Director, identify, cultivate, and solicit prospects and donors by conducting personal outreach including emails, phone calls, and personal visits; identify legitimate prospects for support and secure funding from current or lapsed donors. (E)

3. Engage in donor stewardship, including by providing updates about the Williams Institute’s work, use of their gifts, and gift acknowledgment letters. (E)

40%

Fundraising & Donor Stewardship (Cont'd)

4. Prepare materials and provide support for development-related activities such as: drafting and sending email communication; conducting research on alumni, friends, or foundations; acting as a donor liaison for those visiting campus or when attending Williams Institute events; assisting with day-to-day administrative tasks. (E)

5. Assist in coordinating, planning, and scheduling meetings with the Williams Institute Founders Council and other advisory councils, including supervising logistics for these meetings. (E)   

6. Proactively work with UCLA External Affairs team to increase donors through prospect research and list building. (E)

7. Develop strong, collegial, and effective working relationships with colleagues at the Williams Institute and across campus. (E)

0%

Fundraising & Donor Stewardship (Cont'd)

8. Other duties and projects as assigned by the Director of Development and Executive Director to support the larger goals and objectives of the Institute. (E)

0%

Data Management and Analysis

1. Process and track all fundraising gifts to the Williams Institute, including by maintaining and updating donor records in CRM database; tracking all gifts, donor contacts, and opportunities; processing gifts (via checks, donor advised funds, and stock and wire transfers); and working collaboratively with larger UCLA External Affairs team members. (E)

2. Provide updates for the Development Director and Executive Director on payments made, invoices sent, and donor gifts in through weekly reports. (E)

3. Pull and assess data, records, and donor profiles from CRM on a regular basis and as needed.  (E)

30%

Fundraising Events & Programs

1. In collaboration with other Institute staff, establish and execute the short-term and long-term goals and strategies for fundraising within events, including by  setting fundraising targets, cultivating corporate sponsors, creating donor stewardship opportunities, engaging in targeted outreach to donors and corporate sponsors around events, stewarding individual and corporate donors through one-on-one relationships, and creating host committees for events (E)

2. Help plan, schedule and implement two large scale fundraising events in Los Angeles, our Williams Jazz Brunch and Annual Update Gala dinner, and four to five smaller scale events in New York, D.C., and other cities for prospect and donor development. (E)

30%

Fundraising Events & Programs (Cont'd)

3. Adhere to established timelines and checklists for events and programs and establish a meeting schedule with primary stakeholders to ensure all items move in a timely manner. Monitor activity and deadlines and report updates to the Director of Development. (E)   

4. In collaboration with other staff, select vendors and engage volunteers for development events, ensuring that all development events are executed at or under budget. Vendor selection includes scouting and securing facilities, catering, awards and event giveaways, AV, and other goods and services as needed. Final approval for all vendors will come from the Development Director and Executive Director. (E)

0%

Fundraising Events & Programs (Cont'd)

5. Work with the communications team and other staff to draft event and program agendas and communications. Act as lead, with the support of other staff, on the creation of ticketing sites through External Affairs, financial/budget/expense reports for events, event invitation lists, checklists, timelines, and run of shows. Assist in developing all correspondence related to event and event solicitation, including invitations and sponsorship packets and post-event acknowledgements. (E)   

6. With the support of other staff, provide day-of event management by supervising event logistics,  registration, and solicitation tables, including following established registration procedures and guidelines. Help oversee the use of volunteers, host committee members, and staff for registration. (E)

0%

Fundraising Events & Programs (Cont'd)

7. Create detailed run-of-show agendas for events and donor profiles to aid staff in donor stewardship (E)

8. Track trends and update team on event attendance, volunteer work, overall fundraising outcomes, and other data points that give direction to stewardship and outreach efforts. (E)

9. Other duties as assigned by the Director of Development and Executive Director to meet development goals and objectives, including providing secondary support to the Institute's educational events. (E)

0%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in related area and/or equivalent combination of education and experience/training

Required

5+ years

Progressive responsibility and experience as a professional development officer in a non-profit or educational setting, including a demonstrated record of fundraising success.

Required

5+ years

Experience with event planning and production.

Required

Excellent interpersonal skills, demonstrated ability to work with the donors, alumni, students, administrators, and colleagues. Skill in interacting diplomatically and discretely with the public in a public contact setting.

Required

Excellent written communication skills; knowledge of proper punctuation, spelling, sentence construction, paragraph construction, and correct grammar in order to compose and edit solicitations, business correspondence, and respond to donor inquiries.

Required

Advanced knowledge of fundraising terminology, principles and techniques sufficient to complete a variety of projects and assignments successfully and with minimal supervision.

Preferred

Strong organizational skills and ability to work effectively under conditions of heavy workload, frequent interruptions, distractions, and deadlines.

Required

Advanced computer proficiency and able to use a variety of computer software in a Windows environment, such as Word, Excel, Access, Photoshop, etc.

Required

Ability to design and maintain spreadsheets that analyzes various fund information. Proficiency with donor databases.

Required

Advanced ability to organize and implement the logistical requirements of events and programs, including materials, information, and people in a systematic way to optimize efficiency.

Required

Ability to analyze situations, define strategy, problems and objectives, identify relevant factors, formulate logical conclusions, and recognize alternatives expeditiously.

Required

Ability to interpret all policies governing donor relations and development.

Required

Experience with project management and ability to oversee multiple projects simultaneously

Required

Commitment to the Williams Institute's mission and passion for improving the lives of LGBTQ people through independent and rigorous research.

Required

Familiarity with LGBTQ movement or LGBTQ law and policy

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Ability to work some overtime, evenings, and weekends for fund-raising special events.

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Other University Setting(s)

Location:

UCLA Capital Programs Building

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.