Fundraising Coordinator, Scholarships and Student Support Initiatives

FUNDRAISER 1 NEX (007545)

UCPath Position ID: 40101607

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1104562

Approved Date:

8/28/2025 1:30:04 PM

Date Last Edited:

8/28/2025 1:30:01 PM

Last Action Effective Date:

2/1/2023

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6300O

Organization:

EXTERNAL AFFAIRS

Division Code:

6310D

Division:

EXTERNAL AFFAIRS DIV

Department:

404500 - DEVELOPMENT

Position Details

UCPath Position Number:

40101607

Position Description ID

165647

UC Payroll Title:

FUNDRAISER 1 NEX (007545)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 19

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40057541

Reports to Payroll Title:

ADMIN SUPV 2

UCPath Department Head Position Number:

40038567

Department Head Payroll Title:

FR Manager 1

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

Build a rewarding career that supports scholarships, research, and university initiatives through fundraising for UCLA Development's Office of Scholarships and Student Support Initiatives (SSI). This position supports the Director, Development Operations and our SSI fundraising team and is a great opportunity to learn about fundraising and develop your career goals through our training, mentoring, and professional development programs. UCLA is proud to be the leading elite institution for socioeconomic mobility by US News & World Report. Approximately 55% of undergraduates and 79% of graduate students receive some form of financial support at UCLA. Student support initiatives are a key priority for UCLA.  Philanthropic support and the engagement and recognition of our donors ensures the best and the brightest students can attend and thrive at UCLA, regardless of their financial circumstances, creating a brighter future for us all. As a Fundraising Coordinator, you will build meaningful relationships with donors and colleagues by assisting with event and travel planning, scheduling meetings, drafting correspondence, responding to inquiries, and managing information. Our team is committed to excellent customer service that creates positive relationships and experiences for our donors, faculty, staff, alumni and other key constituents.

We invite you to apply to be part of a dynamic team in a supportive environment where you can use your organizational and interpersonal skills and attention to detail to help raise donations for UCLA. While you may not meet 100% of this job's qualifications, if much of this job and qualifications describe you, then you are highly encouraged to apply.

Fundraising Support

1. Provide program support for the Director, Development Operations and fundraising staff; build and maintain constituent relationships; assist with donor ops activities as needed.

2. Under the direction of the SSI fundraising staff, implement activities and events for fundraising programs; input data and route donations/event proceeds on a timely basis.

3. Compile and maintain reports on cultivation and solicitation activities and results; provide information on program trends and basic analysis of data as needed.

4. Prepare materials for specific fundraising activities and/or assist in promotional efforts such as writing, speaking, telephoning, etc. as required; manage and prioritize in-coming communications for further action as needed.

60%

5. As directed, conduct research and compile information to identify prospects and donors; manage prospect and donor records and databases as appropriate.

6. Assist with stewardship activities such as donor appreciation gifts, milestone acknowledgements, etc.

7. Work with gift processing and accounting departments to record, process, and acknowledge gifts.

8. Manage calendars, schedule meetings, coordinate and prepare travel itineraries.

0%

Communications/ Special Projects

1. Assist with content, assembly and coordination of printed materials for large mailing projects for donors and prospects.

2. Complete, route and track Communication Services Request Forms each communications projects.

3. Assist with and/or prepare a variety of communication pieces; marketing publications, and other fundraising materials to prospects and donors.

4. Maintain files for all communications materials for use by gift officers with donors and prospects; design or draft collateral in the absence of formal pieces, as requested.

20%

Financial

1. Submit expense reports, vendor payments and perform other financial transactions and accounts payable responsibilities as needed.

2. Work with departmental fund managers to manage gift funds and streamline the processing of fund transfers. 

3. Monitor budget as needed and reconcile expenses against University ledgers. 

20%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Ability to learn and deliver customer service skills such as interacting in a friendly, professional manner and responding quickly and appropriately to requests.

Required

Excellent verbal and written communication skills.

Required

Ability to exercise independent judgment, take initiative, be resourceful and make decisions.

Required

Ability to research, gather, analyze, and synthesize information from sources such as online searches, databases and files.

Required

Excellent interpersonal skills to develop and maintain collaborative working relationships.

Required

Ability to work as part of a team, be detail oriented, organized and meet deadlines.

Required

Ability to maintain confidentiality and to use discretion.

Proficiency with business software such as Google docs, Google forms, Word, Excel, and Outlook, and databases.

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Must be able maintain a reliable and predictable work schedule including ability to work occasional evenings and/or weekends as needed.

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Non-University Setting(s)

Location:

Wilshire Glendon offices

Standing/Walking

X

Sitting

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical Skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.