Fundraising Coordinator, School of Education & Information Studies

FUNDRAISER 1 NEX (007545)

UCPath Position ID: 40047374

Position Description History/Status

Approved Date:

8/25/2025 10:29:13 PM

Date Last Edited:

8/25/2025 10:29:10 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6300O

Organization:

EXTERNAL AFFAIRS

Division Code:

6310D

Division:

EXTERNAL AFFAIRS DIV

Department:

404500 - DEVELOPMENT

Position Details

UCPath Position Number:

40047374

Position Description ID

244150

UC Payroll Title:

FUNDRAISER 1 NEX (007545)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 19

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40043344

Reports to Payroll Title:

Fundraiser 4

UCPath Department Head Position Number:

40037919

Department Head Payroll Title:

Fundraising Mgr 1

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

Build a rewarding career that supports scholarships and research initiatives at the School of Education & Information Studies at UCLA. This position supports fundraisers and is a great opportunity to learn about fundraising and develop your career goals through our training, mentoring, and professional development programs. As a Fundraising Coordinator, you will build meaningful relationships with donors and colleagues by assisting with event and travel planning, scheduling meetings, drafting correspondence, responding to inquiries, and managing information. Our team is committed to excellent customer service that creates positive relationships and experiences for our donors, faculty, staff and alumni.

We invite you to apply to be part of a dynamic team in a supportive environment where you can use your organizational and interpersonal skills and attention to detail to help raise donations for UCLA. While you may not meet 100% of this job's qualifications, if much of this job and qualifications describe you, then you are highly encouraged to apply.

**Please note, this position will require the Fundraising Coordinator to initially be in the office up to five days a week with the option of working remotely one day a week once training is completed.**

Fundraising Support

1. Provide fundraising and program support for the Senior Director of Development and School of ED&IS. Assist with relationship building and maintenance with donors, community leaders, volunteers, faculty and staff and other donor operations activities. 

2. Under the direction of the Senior Director of Development and Event staff, implement activities and events for fundraising programs to include coordinate logistics and staffing of special events, which entails preparing Events Briefing Form, purpose of event, and number of attendees. Assist with event invitation list, RSVP list, vendor information, and invoices. Route donations and proceeds of an event to Gift Administration on a timely basis and input into database.

60%

3. Compile and maintain reports on cultivation and solicitation activities and results; provide information on program trends and basic analysis of data as needed.

4. Prepare materials for specific fundraising activities and/or assist in promotional efforts such as writing, speaking, telephoning, etc. as required; manage and prioritize in-coming communications for further action as needed.

5. As directed, conduct research and compile information to identify prospects and donors; manage prospect and donor records and databases as appropriate.

6. Assist with stewardship activities such as donor appreciation gifts, milestone acknowledgements, etc.

7. Work with gift processing and accounting departments to record, process, and acknowledge gifts.

0%

7. Work with gift processing and accounting departments to record, process, and acknowledge gifts.

8. Manage calendars, schedule meetings, coordinate and prepare travel itineraries.

9. Perform other fundraising duties as assigned and work collaboratively with administrative and professional staff in specified departments.

0%

Communications/ Special Projects

1. Assist with content, assembly and coordination of printed materials for large mailing projects for donors and prospects.

2. Complete, route and track Communication Services Request Forms each communications projects.

3. Assist with and/or prepare a variety of communication pieces; marketing publications, and other fundraising materials to prospects and donors.

4. Maintain files for all communications materials for use by gift officers with donors and prospects; design or draft collateral in the absence of formal pieces, as requested.

20%

Financial

1. Submit expense reports, vendor payments and perform other financial transactions and accounts payable responsibilities as needed.

2. Work with departmental fund managers to manage gift funds and streamline the processing of fund transfers. 

3. Monitor budget as needed and reconcile expenses against University ledgers. 

20%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Ability to learn and deliver customer service skills such as interacting in a friendly, professional manner and responding quickly and appropriately to requests.

Required

Excellent verbal and written communication skills.

Required

Ability to exercise independent judgment, take initiative, be resourceful and make decisions.

Required

Ability to research, gather, analyze, and synthesize information from sources such as online searches, databases and files.

Required

Excellent interpersonal skills to develop and maintain collaborative working relationships.

Required

Ability to work as part of a team, be detail oriented, organized and meet deadlines.

Required

Ability to maintain confidentiality and to use discretion.

Required

Proficiency with business software such as Google docs, Google forms, Word, Excel, and Outlook, and databases.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Must be able maintain a reliable and predictable work schedule including ability to work occasional evenings and/or weekends.

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

School of Education & Information Studies

Standing/Walking

X

Sitting

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical Skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.