Purchaser

FINANCIAL SVC ANL 2 CX (004754)

UCPath Position ID: 40961103

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1112453

Approved Date:

6/30/2026 5:39:56 PM

Date Last Edited:

6/30/2026 5:39:54 PM

Last Action Effective Date:

10/25/2022

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1300O

Organization:

LETTERS AND SCIENCE                    

Division Code:

1330D

Division:

L&S LIFE SCIENCES                      

Department:

083000 - ECOLOGY AND EVOLUTIONARY BIOLOGY

Position Details

UCPath Position Number:

40961103

Position Description ID

165997

UC Payroll Title:

FINANCIAL SVC ANL 2 CX (004754)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

CX: Clerical & Allied Services

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40049881

Reports to Payroll Title:

FINANCIAL SVC SUPV 2

UCPath Department Head Position Number:

40043694

Department Head Payroll Title:

ADMIN MGR 1

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

Manage all purchasing and related functions for the operating and sponsored research awards for approximately 32 Principal Investigators (PIs) as well as for sales and service under the Biology Group's purview. Reconcile ledgers, prepare accounting forms, and post service unit recharges.

The UCLA Department of Ecology and Evolutionary Biology pioneers research on evolution, ecosystems, and species behavior, seamlessly linking basic science with practical challenges. It offers a hands-on, interdisciplinary learning environment that emphasizes fieldwork, innovative lab studies, and collaboration on issues like conservation and climate change—all while honoring the cultural heritage of its community.

Purchase Goods and Services:

A1. Purchase goods and services for the department, using the campus BruinBuy system. Using a personal computer, create and post all departmental materials, supplies, travel and equipment orders into the BruinBuy system. Create headers, post all items, coordinate fund balance overrides, process open headers, verify purchase order approval notices. (E)  A2. Manage the PAC (via BruinBuy) queue, responding to Accounts Payable regarding discrepancies. Verify and resolve mismatched invoices and verify open commitments in a prompt and timely manner. (E)  A3. Process travel and entertainment reimbursements for the departments, using the campus Express/Concur System. (E)  A4. Follow up with rejected travel and entertainment expense reports, responding to Travel Accounting regarding discrepancies and/or unallowable expenses in a prompt and timely manner. (E)  A5. Generate reports as needed detailing purchasing activities using data available on ledgers and OFS. (E)  A6. Communicate with vendors by computer, telephone, and fax to place or check on orders. Verify units, pricing and delivery dates. (E)  A7. Follow up on returns, errors in ordering or shipping, and restocking fees. Make P.O. changes to reflect all invoices and credit memos. (E)  A8. Generate travel vouchers, including posting encumbrances to BruinBuy. (E)  A9. Generate non-PAC forms as requested, including recharge order requests (ROR). (E)  A10. Interact frequently and effectively with Principal Investigators and their representatives to resolve purchasing questions and problems. (E)  A11. Advise other departmental staff, campus Purchasing staff and vendors in the ongoing development and use of automated purchasing and E-commerce systems. (E)  A12. Write clear and concise business correspondence to vendors, campus offices, principal investigators and others to explain and resolve issues as well as other purposes. (E)  A13. Establish and manage all department service/maintenance agreements for all equipment (i.e. copiers, faxes, etc.) (E)  A14. Create and actively maintain all standing orders for all departments. (E)

80%

Accounting Support for EEB and CaSB Departments and Stunt Ranch:

B1. Reconcile expenses charged against University ledgers, in support of fund managers. Correct ledger errors as necessary using forms and online tools. (E)  B2. Post recharges to on-line recharge billing system for EEB and CaSB departments and Stunt Ranch. (E)  B3. Advise management and other staff on the continued development of automated financial reporting system (LAPSDB and LSIG) and other database and spreadsheet tools, and related financial matters. (E)

20%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

In related area and / or equivalent experience /training

Required

1. Demonstrated knowledge of procurement practices, electronic purchasing, e-commerce, and industry-standard purchasing/accounts payable systems; university system experience preferred.

Required

2. Strong financial and accounting skills, including account reconciliation, balancing ledgers, correcting accounting errors, and preparing timely financial adjustments and reports.

Required

3. Demonstrated ability to analyze financial and administrative data from multiple sources and generate accurate, timely reports using spreadsheet, database, and management information systems.

Required

4. Proficiency in word processing, editing, spreadsheet, database, and web-based software applications.

Required

5. Demonstrated ability to initiate and process travel reimbursements accurately and efficiently.

Required

6. Strong organizational and administrative skills, including managing logistical processes, prioritizing multiple assignments, and meeting deadlines with accuracy and timeliness.

Required

7. Excellent written communication skills, including the ability to prepare clear, concise, logical, and grammatically correct business correspondence and analyses.

Required

8. Excellent verbal and interpersonal communication skills, with the ability to effectively convey complex financial and administrative information to diverse individuals and groups at all organizational levels.

Required

9. Demonstrated ability to establish and maintain cooperative and effective working relationships with faculty, students, administrators, vendors, sales representatives, and other stakeholders.

Required

10. Demonstrated ability to work independently, exercise sound judgment and initiative, and follow through on assignments with minimal supervision.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Hershey Hall

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.