Accounting Analyst

FINANCIAL SVC ANL 2 CX (004754)

UCPath Position ID: 40083511

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1100322

Approved Date:

3/17/2026 9:38:32 AM

Date Last Edited:

3/17/2026 9:38:26 AM

Last Action Effective Date:

12/15/2023

Organization Details

Business Unit (Location):

LACMP

Organization Code:

5000O

Organization:

ADMINISTRATIVE VICE CHANCELLOR

Division Code:

5901D

Division:

ADMINISTRATION

Department:

313000 - HOUSING CENTRAL SERVICES

Position Details

UCPath Position Number:

40083511

Position Description ID

165490

UC Payroll Title:

FINANCIAL SVC ANL 2 CX (004754)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

CX: Clerical & Allied Services

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40058204

Reports to Payroll Title:

ACCOUNTING SUPV 1

UCPath Department Head Position Number:

40059037

Department Head Payroll Title:

ADMIN MGR 2

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

Under the general direction of the Housing Services Assistant Director of Financial Services, the Accounting Analyst is responsible for assisting with the financial reporting of the department. Major duties include financial ledger reconciliation, adjustments, auditing of recharges and refunds, preparation of financial journals, analytical support, date tracking data, generating reports, statistical data and cashiering office duties. Reconcile ledgers on a monthly basis.  Prepare and submit all journal entries as required. Responsible for complete reconciliation to ensure accuracy of database balances to ledgers.  Provide training to Housing & Hospitality on accounting principles and use of UCLA accounting programs. Provide assistance to the other Housing Services areas to complete routine tasks on a daily basis as necessary.

At UCLA Housing & Hospitality (H&H), you become part of UCLA's tradition of excellence by providing quality housing, dining, and hospitality services to student-residents, faculty, staff, and campus visitors. We believe there's more to a job than simply being employed. In addition to competitive salaries and comprehensive benefits and retirement plans, H&H team members enjoy significant opportunities for professional and personal growth in a supportive work environment. No matter what your role, you will join more than 2,600+ H&H team members who understand that our motto Hospitality First! means that a warm, gracious attitude makes a difference in the lives of the people we serve.

Ledger / Data Reconciliation

1. Reconcile, balance, audit, and correct entries for Housing & Hospitality Services ledgers. 2. Audit refunds for Housing & Hospitality to ensure proper coding, track accuracy of prepares, recommend needed corrections, and that they are processed through completion in a timely manner. 3. Prepare journal entries providing necessary back up for Housing & Hospitality Services ledgers. Ensure entries are prepared and submitted within specific timeline, to meet in accordance with established financial deadlines. 4. Research, track and resolve all ledger discrepancies. Prepare correcting entries as necessary, while meeting established monthly and fiscal closing deadlines. 5. Audit on-line recharge and manual activity input by staff, to ensure accuracy prior to submission to General Accounting. 6. Prepare and update any necessary spreadsheets or documentation. 7. Reconcile database information to actual General Ledger entries and account numbers. 8. Assist in training Housing & Hospitality Services in accounting guidelines and prepare training materials as required for training sessions. 9. Reconcile spreadsheets to balance with ledgers on a monthly basis. Assign task of auditing spreadsheets to actual housing files once per fiscal year to ensure accuracy. Prepare and submit entries as necessary for corrections. 10. Reconcile spreadsheets on a monthly basis to ensure all outstanding items from previous month(s) have cleared. 11. Prepare bills and conference daily workload for rate audits at check-in/out, ASO mailbox emails, letters, financial journal preparation, on-line recharge entries, contract/deposit reconcile, and refunds as required are completed as outlined. 12. Assist with reconciling spreadsheets related to Conference & Catering accounts that are in arrears at the end of the stay. 13. Assist with Detail Aging Collection analysis. 14. Explain Conference & Catering billing and resolve balance issues. 15. Research, track and develop reports on statistical information for the Housing & Hospitality department. 16. Reconcile and prepare monthly analysis as required.

45%

Cashiering Operations

1. Maintain appropriate levels of cash controls; audit and manage the cashier process of daily deposits, which include receiving and verification of cash items, issuing receipts, recording all payments and processing all vending deposits. Initiate follow-up efforts on periodic deposits from the sub-cashiers, departmental deposits, miscellaneous deposits, and vending deposits. Reconcile the daily cash reports for housing and vending services. 2. Reconcile the daily deposit to the database cashiering reports to ensure accuracy of the total deposit. Determine the cause for any overage or shortage, tracking the deposit amounts for future reconciliation, status reports, and ad hoc reporting. 3. Safeguard and deposit the funds daily in the University's depository bank account. 4. Correct bank deposit discrepancies and notify management of the status. 5. Ensure physical security of the Housing Cashiers Office as prescribed in BUS 49. 6. Audit the safe funds and individual cashiering banks on a regular basis. Maintains logs of dates audited. 7. Approve and monitor all correspondence generated by the cashiering staff. Create, edit, order forms, and publications used by Housing Services staff. 8. Maintain appropriate supplies necessary for the efficient functioning of Housing Services.

30%

Housing Database - CashNet Bruin Bill Balancing

1. Reconcile database, Bruin Bill, and Middleware. 2. Ensure accuracy of accounts by preparing journal entries and following up on reconciliation of corrections. 3. Prepare ad hoc reports as needed by senior management.

15%

Accounts Payable and Other Duties as Assigned

1. Responsible for maintaining Housing Services supplies and forms on hand in anticipation of business requirements and inventorying all items. 2. Prepare entries to properly expense out supply and form costs on a monthly basis. 3. Process all Housing Services invoices for payment from corporate accounting. 4. Be main contact for vendors with questions regarding invoice payment. 5. Perform other duties as assigned by the Housing Services Assistant Director of Financial Services.

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in Accounting or related field

Preferred

3-5 years

demonstrated experience in financial data management, reporting systems and financial processes, policies and procedures.

Required

Ability to work equally well independently and as part of a team

Required

Subject matter expertise in statistical and financial modeling and analysis.

Required

Excellent oral and written communication skills.

Required

Excellent organizational skills

Required

Skill with accounting and budgeting processes, techniques, systems and procedures

Required

Financial skills sufficient to calculate ratios and rates, to determine current year costs, to provide financial projections, and to prepare analyses and reports.

Required

Strong interpersonal skills, service orientation, active listening, sound judgment and decision making

Required

Requires the ability to follow verbal and written instructions, guidelines and objectives.

Required

Demonstrated knowledge of accounting and budgetary principles.

Required

Ability to prioritize complex workload to meet various deadlines

Required

Strong understanding of procurement policies, accounting principles, and the accounts payable cycle.

Required

Thorough knowledge of finance policies, practices, and systems.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Housing & Hospitality

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 2: Position in which required tasks normally do not involve exposure to blood, body fluids or tissues, but may require performing unplanned Classification 1 tasks. In these jobs the normal work performance involves no exposure to blood, body fluids, or tissues. However, exposure or potential exposure may be required as a condition of employment.