Fund Manager

FINANCIAL ANL 2 CX (004767)

UCPath Position ID: TBD_4467

Position Description History/Status

Approved Date:

11/25/2025 11:31:25 AM

Date Last Edited:

11/25/2025 11:31:18 AM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1300O

Organization:

LETTERS AND SCIENCE

Division Code:

1320D

Division:

L&S HUMANITIES

Department:

068000 - ASIAN LANGUAGES & CULTURES

Position Details

UCPath Position Number:

TBD_4467

Position Description ID

240374

UC Payroll Title:

FINANCIAL ANL 2 CX (004767)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

CX: Clerical & Allied Services

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

TBD_4447

Reports to Payroll Title:

Administrative Supervisor 2

UCPath Department Head Position Number:

40299753

Department Head Payroll Title:

ADMIN MGR 1

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

Under the general supervision of the Director and the direct supervision of the Associate Director, the Fund Manager provides analysis and budgetary administration for the Yanai Initiative for Globalizing Japanese Humanities in the UCLA Department of Asian Languages & Cultures (ALC), a program with an endowment of $55 million with an annual operating budget of over $2.5 million in endowment income, contracts and grants, and sales and service funds. The incumbent is responsible for monitoring budgets, approving and processing purchasing-related transactions, completing financial reports, and supporting preparation of fiscal close in coordination with the ALC senior fund manager and CAO. This position provides a variety of professional support services including, but not limited to, fund management and ledger reconciliation, financial reporting and budget analysis, preparation and reporting of contracts and grants budgets, preparation of international agreements, processing of visiting graduate researcher (VGR) appointments and visa applications, and use of all pertinent databases.

The Yanai Initiative for Globalizing Japanese Humanities in the UCLA Department of Asian Languages & Cultures was established in 2014 to realize a sustainable, equitable, globally interconnected future for the Japanese humanities. Its activities include the advancement of scholarship on Japanese literature and the arts; support for literary translation; public programs on performance, film, design, music, art, food, and architecture; and the creation of digital educational content.

Budget Administration

Administer fiscal activities for the unit. Prepare budget projections and reports for program grants and projects. Reconcile expenses and project end-date balances charged against ledgers for program accounts. Identify data on spending patterns and provide re-budgeting information to prevent overdrafts on accounts. Participate in fiscal closing activities with ALC staff following established University requirements. Keep abreast of current University accounting and financial procedures and directives. Identify strategies for negotiating university systems, and assist in elevating end-user concerns.

35%

Financial Processing

Coordinate with Program Assistant and ALC fund manager to support business functions for the unit, including accounting, purchasing, and ledger reconciliation. Serve as primary approver and secondary preparer for the unit’s Program Assistant for University online financial systems (BruinBuy Plus, Purchasing and Accounts Payable, Non-Payroll Expenditure Adjustments, Department Deposit Application System, Travel Express, GLACIER, Payment Works, Transact and Recharge entries). Coordinate transfer of funds and monitor transactions while maintaining records of receipts and transfers.

35%

Contract and Grants Administration

Assist the Director and Associate Director with preparation for grant and gift proposals, and international agreements. Assist Associate Director with all contract and grants activities. Monitor and report on sales of the unit’s items via Transact. Interpret University financial policies and procedures for faculty, visitors, and staff related to reimbursements for supplies, travel and entertainment expenses.

15%

Visiting Scholar and Student Support

Prepare and manage visiting graduate researcher (VGR) applications in GoGrad. Prepare and submit DS-2019 visa applications for VGRs scholars. Coordinate living stipend payments for VGRs. Assist ALC Personnel staff with visiting scholar appointments, including compilation of documentation and compliance with visa and personnel requirements.

10%

Graduate Fellowship Support

Coordinate with ALC Student Affairs Officers to award and disburse annual Yanai Initiative fellowships to UCLA graduate students. Keep track of Yanai Initiative student funding and support budget.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in related area or equivalent experience / training.

Required

1-2 years

University Fund Management Experience

Preferred

Detailed knowledge of University Accounting procedures and policies relating to

purchasing, travel, and general accounting practices.

Required

Skill in the use of standard office software packages, MS Word, MS Excel, and

ability to perform internet searches.

Required

Detailed knowledge of University fiscal closing policies and procedures.

Preferred

Knowledge of UCLA Web-based systems including BruinBuy Plus, Online Financial Systems Reports (OFSR), MTF, Transfer of Funds (TOF), NPEARS, Travel Express, Transact, GoGrad, MyBruin International, and EPASS.

Required

Demonstrated skill and knowledge of financial management principles, budget

preparation, and budget analysis techniques employed at UCLA.

Required

Ability to work accurately with detail while juggling multiple priorities under minimal supervision. Demonstrated ability to be punctual with all work-related items.

Required

Ability to work and communicate with faculty, visitors, students, department

staff and staff from other departments in a diplomatic manner.

Required

Ability to perform accounting tasks independently, accepting challenging

circumstances and taking initiative to solve problems where solutions are not

always readily apparent.

Required

Knowledge of visiting graduate researcher appointment procedures.

Preferred

Demonstrated skill in analyzing financial data to draw appropriate conclusions,

recommend solutions, and communicate results orally and in writing.

Required

Knowledge of international student and scholar visa requirements and processing.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Conflict of Interest: The position is subject to the University Conflict of Interest Code required by the Political Reform Act of 1974. The candidate(s) selected will be required to complete financial statements for public record.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Royce Hall

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.