Fund Manager

FINANCIAL ANL 2 CX (004767)

UCPath Position ID: 40109170

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1133015

Approved Date:

3/5/2026 6:22:01 PM

Date Last Edited:

3/5/2026 6:21:57 PM

Last Action Effective Date:

12/15/2021

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1140O

Organization:

SCHOOL OF LAW

Division Code:

1141D

Division:

LAW DIV

Department:

025000 - LAW

Position Details

UCPath Position Number:

40109170

Position Description ID

168087

UC Payroll Title:

FINANCIAL ANL 2 CX (004767)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

CX: Clerical & Allied Services

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40087803

Reports to Payroll Title:

FINANCIAL ANL 3

UCPath Department Head Position Number:

40040696

Department Head Payroll Title:

DEAN

GENERAL DIRECTION - Indicates that the incumbent receives guidance in terms of broad goals and overall objectives and is responsible for establishing the methods to attain them. Generally the incumbent is in charge of an area of work, and typically formulates policy for this area but does not necessarily have final authority for approving policy.

POSITION SUMMARY

Under the general direction of the Controller and/or Director, incumbent independently prioritizes and completes ongoing tasks following established departmental guidelines, and University policies and procedures. Progress is monitored through regular formal and informal meetings with the Controller and/or Director. Under the direct supervision of the Asst Director, the Fund Manager manages the income and expenses for assigned cost centers. This includes monthly ledger review, monitoring of quarterly income and expense reports sent to financially complex departments, and implementation of financial protocol schedule in anticipation of fiscal close. The Fund Manager will ensure timely financial management of School's accounts, invoices, contracts and grants, and monitoring the application of accounting principles and activities. Additional major duties include ledger reconciliation, accounts payables, budget preparation, financial forecasting, and income and expense analysis. The incumbent has fiscal and operational responsibility over a portfolio of $2.0 million in extramural research funding including federal, state and private industry research awards. The Fund Manager will also work in collaboration with University central campus administrators, department managers and staff, Law School administrators and the Office of the Vice Chancellor for Research, as well as contract and grant officials at extramural funding agencies to advance the financial needs of the School and navigate any exceptions to policy that may arise.

Financial Reporting

1. Generate regular and ad hoc reports utilizing UCLA Campus Data Warehouse (CDW) and OFSR (On-Line Financial Systems Reports) for assigned Law School departments, Controller, and Chief Financial and Operating Officer. (E)   2. Meet with assigned departments to discuss and learn the unique reporting needs of each department. Advise department managers on opportunities to improve financial operations. (E)   3. Update and distribute the Faculty Support Account Financial Statements on a quarterly basis. (E)   4. Track and compile data and submit reports annually to central campus departments including the Academic Planning and Budget Office and Academic Personnel Office. (E)  5. Develop annual budgets in consultation with departmental managers, provide regular financial reports, analyze trends, explain variances between budget and actual activity, and make recommendations on financial decisions to management as needed. (E)

45%

ACCOUNTING RESPONSIBILITIES

1. Provide accounts payable, accounts receivable, and reimbursement support to Law School faculty and assigned departments. (E)  2. Review ledgers on a monthly basis. Monitor ledger activity and follow-up with departments as necessary. (E)  3. Advise assigned departments on what purchases are permissible under University policy, and offer alternatives when department is seeking services that are beyond what University policy provides. (E)  4. Troubleshoot billing problems or discrepancies as indicated by Accounts Payables personnel, reports such as the Irregular Invoice report and checking BruinBuy Plus comments regularly. Proactively create and implement procedures and solutions to ensure similar issues are avoided in the future. (E) 

45%

ACCOUNTING RESPONSIBILITIES (cont'd)

5. Compose and submit exceptions on behalf of Faculty for transactions that are beyond the parameters that University policy allows. (E)  6. Actively monitor and correct financial transactions to ensure that funding received and expenditures incurred are recorded to the correct departmental budgets. This includes balancing the financial ledgers through systems such as Monetary Transfer of Funds, UCPath payroll transfers, CASHNet deposits, and expense transfers. (E)   7. Audit budgetary allocation, use of gift funds and compliance to the funds' purpose and restriction. Provide expenditure and other historical financial data of gift and endowment funds to Law External Affairs to be used in stewardship reports to donors and scholarship entities. (E)

0%

CONTRACTS & GRANTS MANAGEMENT

1. Act as the primary administrator and fund manager of the Law School contracts and grants program. (E)  2. Advise principal investigators in preparing single and multi-year contract and grant budgets by coordinating and compiling financial data, researching past expenditures, projecting expenditures for the following year, and making budget recommendations. (E)  3. Communicate with the Office of Contracts and Grants Administration, Sponsored Research, Extramural Fund Management, awarding agencies, and principal investigators to ensure the timely and accurate processing and distribution of awards. (E)  4. Enforce contract and grant restrictions and budget line items. Accountable for all financial activities recorded on contract and grant ledgers. (E)  5. Prepare and distribute regular and ad hoc financial reports to principal investigators, grant agencies, and Law School management including the CFO and Dean. (E)

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in related area and/or equivalent combination of education and experience/training

Required

Equivalent four years

of experience in accounting/administrative analysis.

Required

Minimum of five years

related financial, accounting or business experience.

Required

Detailed knowledge and understanding of general accounting policies, procedures and reporting requirements.

Required

Expert ability to examine, analyze and reconcile financial reports and create and interpret financial statements to develop annual reports and budgets.

Required

Detailed knowledge of UCLA accounting and financial systems; including COGNOS, BruinBuy, OFSR and QDB strongly preferred.

Preferred

Expert mathematical and quantitative skills to calculate formulas, prepare budgets and produce accurate financial reports and projections.

Required

Advanced skills in Windows applications including Microsoft Word, Excel and Outlook.

Required

Ability to read, analyze and reconcile monthly ledgers (i.e. payroll, open commitments, expenditure overdrafts, detail general ledgers and recharge reports)

Required

Excellent interpersonal skills to interact and communicate effectively with faculty, staff, students and other campus departments. Ability to establish and maintain cooperative working relationships with other University offices and the public.

Required

Ability to work independently with minimal or very little supervision, using initiative and resourcefulness in performing job duties in areas of responsibilities and in the execution of additional duties as assigned.

Required

Demonstrated strong administrative and organizational skills.

Required

Expert ability to prioritize, handle numerous tasks simultaneously and adjust heavy workload to meet various deadlines.

Required

Ability to adapt to changes as a result of phased automation and changing regulatory and economic environment.

Required

Demonstrated skill in training, organizing and establishing a harmonious and productive team work environment.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Ability to maintain strict confidentiality of information related to financial and personnel matters.

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

385 Charles E Dr. East, Los Angeles, CA 90095

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.