Assistant Director

FAC PROJECT MGR 2 (000481)

UCPath Position ID: TBD_941557

Position Description History/Status

Approved Date:

7/19/2026 10:36:59 AM

Date Last Edited:

7/19/2026 10:36:56 AM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

5000O

Organization:

ADMINISTRATIVE VICE CHANCELLOR         

Division Code:

5901D

Division:

ADMINISTRATION                         

Department:

345000 - PURCHASED UTILITIES

Position Details

UCPath Position Number:

TBD_941557

Position Description ID

260913

UC Payroll Title:

FAC PROJECT MGR 2 (000481)

Personnel Program

Management and Senior Professional (MSP)

Salary Grade:

Grade 27

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

A: Manager - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

0.01

SUPERVISION

UCPath Reports to Position Number:

40065994

Reports to Payroll Title:

ENERGY MGR 2

UCPath Department Head Position Number:

40065994

Department Head Payroll Title:

ENERGY MGR 2

GENERAL DIRECTION - Indicates that the incumbent receives guidance in terms of broad goals and overall objectives and is responsible for establishing the methods to attain them. Generally the incumbent is in charge of an area of work, and typically formulates policy for this area but does not necessarily have final authority for approving policy.

4483

FAC MGT SPEC 3 CX

2

4322

ENGR SPEC 2

2

4332

PROFL ENGR 3

1

POSITION SUMMARY

The incumbent serves as the Assistant Director for Energy Services & Building Controls (ES&BC), providing program management leadership and operational coordination across the department's three functional areas. Reporting directly to the Director of ES&BC, the incumbent is responsible for cross-functional coordination, capital program execution tracking, and departmental operational integration across plant operations, building automation, utility financial management, and campus decarbonization initiatives.

The incumbent directly supervises the Energy Engineer (who leads engineering staff), the Energy Management Specialist, and the Energy Analyst, ensuring delivery of energy program analysis, metering operations, EnergyCap reporting, and state/federal carbon reporting requirements. The incumbent supports the Director in translating strategic direction into measurable operational outcomes, consistent with UCLA Facilities Management's Strategic Plan and UCLA's Climate Action goals.

Primary program responsibilities include coordination of the Energy Conservation Program (ECP); oversight of the cogeneration O&M contract and related performance monitoring; integration of metering, utility data, and financial reporting; and management of special projects as assigned. The incumbent acts on behalf of the Director during absences and serves as a key liaison to Capital Programs, FM Finance, Procurement, and campus sustainability stakeholders.

Energy Services & Building Controls (ES&BC) is a subdivision of UCLA Facilities Management responsible for campus energy operations, utility management, building automation and controls, and decarbonization program execution. ES&BC manages three functional areas: Energy Services, DDC/Building Controls, and Purchased Utilities, encompassing cogeneration plant operations, LED and ECP capital programs, utility metering and billing, steam and chilled water distribution, and building automation system oversight. The department operates with approximately 25 FTE and manages annual capital program responsibility of $5–10M across LED retrofit, smart metering, water efficiency, and BAS upgrade portfolios.

Program Coordination & Execution

1. Lead cross-functional coordination among ES&BC sub-units (Energy Services, DDC/Controls, Purchased Utilities) to ensure alignment of schedules, budgets, and deliverables.

2. Track execution of major capital and operational initiatives including the Energy Conservation Program, decarbonization roadmap milestones, and metering portfolio expansion.

3. Develop and maintain program schedules, milestone trackers, and status reports for Director review and upward briefings to FM leadership.

4. Identify and resolve execution risks; escalate issues requiring Director or FM leadership intervention.

5. Coordinate with Capital Programs on CIRP/CPS fund management, project initiation, and CIB documentation.

6. Act on behalf of the Director for operational decision-making and stakeholder communication during Director absences.

35%

Staff Supervision & Development

1. Directly supervise the Energy Engineer, Energy Management Specialist, and Energy Analyst; provide clear work assignments, performance expectations, and regular feedback.

2. Conduct annual performance evaluations; support merit, reclassification, and disciplinary processes in accordance with UC and FM policies.

3. Mentor direct reports and foster a culture of accountability, professional development, and continuous improvement within the Energy Services sub-unit.

4. Oversee the work of the Energy Engineer in leading engineering staff (Engr Spec 2 positions), ensuring technical quality and appropriate PE oversight of engineering deliverables.

5. Support onboarding and training of new staff; identify and coordinate professional development opportunities aligned with ES&BC program goals.

20%

Operations & Contract Oversight

1. Support oversight of the cogeneration O&M contract, including KPI monitoring, contractor performance evaluation, and coordination with FM Procurement and Legal on contract administration.

2. Assist in managing utility financial data, purchased utilities budgets, and monthly recharge reconciliation.

3. Coordinate with the DDC Shop Supervisor and Cogen Plant Manager on operational planning, preventive maintenance scheduling, and reliability initiatives.

4. Support steam and energy reduction program tracking, including EnergyCap reporting and UCOP/State carbon reporting requirements.

5. Technically review proposed maintenance, renovation, and capital plans for HVAC and building service systems; provide consultation to Capital Programs and M&A as appropriate.

20%

Financial & Budget Management

1. Assist Director in development and monitoring of the ES&BC operating and capital budgets, including Purchased Utilities budget.

2. Review and track project expenditures against approved budgets; flag variances and recommend corrective action.

3. Support development of rate case analyses, avoided cost models, and utility financial projections in coordination with FM Finance.

4. Coordinate with FM Finance on COA entries, recharge allocations, and financial close activities.

5. Track, understand, and apply budgetary information to support operational and capital program decision-making.

15%

Strategic Planning & Reporting

1. Support the Director in ES&BC contributions to the FM Strategic Plan, Campus Climate Action Plan, and UCOP reporting requirements.

2. Prepare briefing materials, executive summaries, and data analyses for leadership audiences including FM Director, AVC, and campus sustainability committees.

3. Coordinate the departmental goal-setting process, track progress against approved metrics, and compile periodic updates.

4. Develop and maintain documentation standards for program files, project records, and policy/procedure materials.

5%

Emergency Response

1. Participate in FM emergency response coordination with campus personnel and external agencies as assigned.

2. Support post-disaster initial assessment of utility infrastructure and building systems per FM Emergency Operations protocols.

3. Maintain communication with affected campus community and assist in relaying status information during emergencies.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Bachelor’s degree in Engineering, Construction Management, Business Administration, or a related field; or equivalent combination of education and demonstrated experience.

Required

Master's Degree

Master’s degree in Engineering, Business Administration, or related field.

Preferred

Minimum 5 Years

Progressive experience in energy management, facilities engineering, utility operations, or capital program management in a large institutional or campus setting.

Required

Program/Project Management

Demonstrated experience managing multi-year capital programs or operational improvement initiatives, including budget oversight, schedule management, and cross-functional coordination

Required

Staff Supervision

Demonstrated supervisory experience including performance evaluations, work assignments, mentoring, and disciplinary processes.

Required

Technical Domain

Working knowledge of building electrical/mechanical systems, building automation, energy management, and utility operations. Experience with metering systems and billing.

Required

Contract Administration

Experience supporting or administering service contracts, including performance monitoring, invoice review, and coordination with procurement and legal.

Preferred

University / Public Sector

Familiarity with UC or comparable public-sector procurement, financial, and HR systems (UCPath, CalUSource, Maximo or equivalent).

Preferred

Professional Engineering License - PE registration in the State of California (Mechanical or Electrical).

Preferred

CEM or CEP - Certified Energy Manager (AEE) or Certified Energy Professional credential

Preferred

LEED AP - LEED Accredited Professional

Preferred

Ability to analyze complex operational and financial data, synthesize findings, and communicate conclusions clearly to technical and non-technical audiences.

Required

Strong program and project management skills, including the ability to manage multiple concurrent initiatives with competing priorities, deadlines, and stakeholders.

Required

Supervisory skills including delegating responsibility, time management, communicating performance expectations, evaluating staff, and taking appropriate disciplinary action.

-Ability to work independently, self-initiate projects, and exercise sound judgment with minimal direction.

Required

Skill in developing written briefing materials, executive summaries, status reports, and policy/procedure documentation using correct English grammar and format.

Required

Ability to build and maintain cooperative working relationships with staff, management, external contractors, and campus stakeholders at all levels.

Required

Working knowledge of energy management systems, utility operations, building automation controls, and energy conservation project development.

Required

Detailed knowledge of HVAC principles, equipment, and design practices; ability to evaluate HVAC system performance and establish preventive maintenance programs.

Required

Knowledge of energy management practices, CCR Title 24, sustainable design and construction practices, and Cal/OSHA regulations related to HVAC.

Required

Ability to track, interpret, and apply budgetary and financial information in support of operational and capital program decision-making.

Required

Proficiency in MS Office (Word, Excel, PowerPoint); familiarity with EnergyCap or equivalent energy management information systems; familiarity with enterprise work order or financial systems (Maximo preferred).

Required

Ability to interpret engineering drawings, calculations, and specifications.

-Knowledge of EPA/SCAQMD regulations related to emissions associated with HVAC operations.

Preferred

Knowledge of UC or comparable institutional policies and procedures related to procurement, contracts, and financial management.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Facilities Management, 3rd Floor, 731 Charles E. Young Dr. South, Los Angeles, CA 90095

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.