Associate Architect

FAC PROJECT MGT SPEC 3 (007078)

UCPath Position ID: MI-DPT317000-JC007078-PD171366

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1101614

Approved Date:

3/16/2026 11:40:03 AM

Date Last Edited:

3/16/2026 11:39:58 AM

Last Action Effective Date:

5/1/2023

Organization Details

Business Unit (Location):

LACMP

Organization Code:

5000O

Organization:

ADMINISTRATIVE VICE CHANCELLOR

Division Code:

5901D

Division:

ADMINISTRATION

Department:

317000 - ON CAMPUS HOUSING

Position Details

UCPath Position Number:

MI-DPT317000-JC007078-PD171366

Position Description ID

171366

UC Payroll Title:

FAC PROJECT MGT SPEC 3 (007078)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 23

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40265625

Reports to Payroll Title:

FAC PROJECT MGT SPEC 4

UCPath Department Head Position Number:

40058377

Department Head Payroll Title:

FAC PROJECT MGR 2

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

The Associate Architect role leads and manages architectural and interior design projects for UCLA Housing & Hospitality's Project Management team. This role reports to the Architectural Design Director, and is supported by the Architectural Associates. Projects include new construction, additions, renovations, modernizations, and repairs  to student and faculty housing, dining facilities, hotels, and conference centers that are managed by UCLA Housing both on and off campus.

Major responsibilities include: (1) identifying facility needs, developing project scope, schedule, and resource options for approved projects, (2) managing and preparing the appropriate design and documentation for the assigned projects, (3) presenting design concepts to the user groups using appropriate presentation and technical drawings, photos, and other visual methods, (4) diligently initiating, coordinating and following through on all consultant activities to ensure design adequately reflects user groups' needs, and (5) supporting construction administration to ensure work is executed in a continuous, prompt manner within the project budget. Act as in-house technical consultant to all H&H user groups with regards to design and construction. This position requires strong administrative, writing, and negotiation skills sufficient to take full responsibility and accountability in managing assigned projects. 

At UCLA Housing & Hospitality (H&H), you become part of UCLA's tradition of excellence by providing quality housing, dining, and hospitality services to student-residents, faculty, staff, and campus visitors. We believe there's more to a job than simply being employed. In addition to competitive salaries and comprehensive benefits and retirement plans, H&H team members enjoy significant opportunities for professional and personal growth in a supportive work environment. No matter what your role, you will join more than 2,600+ H&H team members who understand that our motto Hospitality First! means that a warm, gracious attitude makes a difference in the lives of the people we serve.

ARCHITECTURAL AND INTERIOR DESIGN IMPLEMENTATION

Establish scope of work for projects, interfacing with H&H Department user groups and administrators to determine needs and design concepts. Analyze project programs and develop architectural design, construction details and technical specifications accordingly. After considering all options for project execution, develop an appropriate project methodology. Prepare and present project design options and schedules to user groups. This may include, but is not limited to, colored perspectives, architectural plans, elevations, sections, and material samples. Confirm that drawings and specifications are in compliance with project programs, University standards and applicable codes. Initiate, coordinate and follow through all consultant activities to ensure design adequately reflects user groups' needs. Conduct timely, periodic reviews of design and construction document development. Research methods and technology to comply with codes and environmental impact. Prepare presentation materials using appropriate visual aids, including

samples, color boards, 2-D and/or 3-D CAD drawings, renderings, photographs, and other visual methods. Assist with selection of finishes, furnishings, and fixtures for projects. Assist in the research of alternative finishes, furnishings, and fixture replacements with user groups. Incorporating UC-wide purchasing guidelines and green building requirements. Ensure replacement recommendations meet or exceed industry and H&H durability, financial, and aesthetic standards.

40%

PROJECT MANAGEMENT

Secure the services of University and outside consultants as is required to implement projects. Perform project cost analysis and cost comparison studies to determine the most cost-effective methods. Perform impact studies and work with users to minimize impact to ongoing operations. Perform maintenance studies to ensure that design and products meet long term needs. Ensure all project activity is in accordance with governing department, University policies and procedures, and contract documents. Continuously maintain orderly and complete files for all assigned projects and ensure, prior to project closing, that all pertinent information is contained within the file. Oversee all aspects of the project design and take prompt and appropriate action to ensure all schedules and budgets are met. Effectively manage multiple projects of varying complexity and at different stages of completion. Maintain a master project schedule listing each assigned project with respect to milestone activities relative to a common time line, indicating a reasonable plan of execution to keep all assigned projects proceeding on schedule. Exercise sound time management skills and control of projects. Work proactively to mitigate delays, legal confrontation, budget problems and any additional complication that jeopardizes the project or client confidence. Interpret architectural and engineering solutions to difficult problems for communication to user groups. Continuously and effectively communicate to user groups, Design Director of Housing Project Management, architects, and other relevant individuals pertinent information and/or changes to projects as received or as occurring. Produce work completion list. Review with user groups to ensure that work is completed to all parties satisfaction.

25%

CONSTRUCTION ADMINISTRATION

Support in-house construction managers with construction related activities including attending construction meetings, answering Requests for Information (RFIs) and reviewing submittals. Prepare necessary Addenda and Bulletins. Work with contractors, campus and non-campus agencies, and H&H user groups to stage work implementation. Coordinate agency field approvals, shutdowns, and utility connections with appropriate parties. Anticipate events, evaluate options, and make appropriate modifications to move projects forward in a timely and cost-effective manner. Evaluate progress according to schedules, including impact on ongoing operations. Represent the University in its contractual obligations with contractors, and vendors. Promptly resolve project document related issues. Conduct site visits to review progress of work relative to construction schedule and timely resolution of any discrepancies. Recommend alternate solutions to space and phasing issues. Utilize provisions within the University's agreements/contracts to ensure University's and user groups' best interests are met. Coordinate necessary inspections to ensure compliance with contract documents and code. Identify sub-standard and/or non-complying conditions. Diagnose job site problems , should they occur, and provide technical support to resolve emergencies.

25%

INTRA/INTERDEPARTMENTAL CONTACT

Demonstrate initiative in performing job responsibilities, skill in problem solving, and expanding involvement in overall department issues. Represent the department and contribute to its goals and achievements of excellence. Work effectively and efficiently with other department employees to promote the service provided by the department and to improve upon the image of the department. Demonstrate continuous growth in knowledge of University policies and procedures, construction principles, materials and methods, and construction contract law. Develop and maintain a positive working relationship with staff and management of H&H. Develop appropriate and effective communication channels with all staff levels. Establish and maintain effective working relationships with University departments such as Facilities, Capital Programs, and Purchasing to accomplish objectives. Interface with building residents, tenants, and adjacent neighbors and businesses to communicate impact of projects. Act as liaison with residents and tenants and vendors/contractors, as required. Convey a professional, business-like appearance and attitude to all clients, consultants, and colleagues.

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

from an accredited professional program in Architecture or related field; or the equivalent combination of education and experience.

Required

7 years

of professional experience working in private practice, corporate and/or institutional settings, preferably with universities, colleges, or school systems.

Required

Architectural experience

shall include multifamily residential, food service, and office projects, as well as Type I and Type V construction.

Required

Driver License

•

Must possess, upon hire, and maintain a valid CA noncommercial Class C License in accordance with the California (CA) Department of Motor Vehicles.

Required

California Architect License

current

Required

Working knowledge of Green Building Design concepts and LEED rating systems. LEED AP credential preferred.

Required

Proficient in REVIT, AutoCAD, Bluebeam, Microsoft Office Suite, and other project management and scheduling software. Skill in preparing effective graphic presentations, including 2D and 3D renderings and drawings, digital models, and finish material boards.

Required

Working knowledge of construction industry standards, safety standards, accessibility requirements, building codes, and California Administrative Codes.

Required

Working knowledge of Construction Administration practices, including review of RFIs and submittals, site visits, scheduling, and progress meetings.

Required

Working knowledge of all phases of design and project development, and skill in the planning, coordination, and preparation of drawings and specifications appropriate for each phase.

Required

Must possess and employ strong listening and interpersonal skills, including the ability to communicate effectively through written reports and oral presentations. Must be able to speak articulately on a one-to-one basis or in small group settings, using appropriate grammar and vocabulary to diplomatically and assertively convey relevant information.

Required

Must possess superior time management and organizational skills with the ability to plan and pace work, to identify and resolve problems, commanding a complex and dynamic array of information in order to perform effectively within a fast-paced work environment. Ability to work independently and as part of a team, establish and maintain cooperative working relationships with peers, department/University personnel, and the public.

Required

Ability to stand, climb, stoop, push, pull and crouch for an extended period of time and to lift items weighing up to 25 pounds as required when reviewing project assignments.

Required

Experience in project planning and management involving critical path analysis and scheduling to coordinate and prioritize workloads. Ability to coordinate project elements by determining the time, place and sequences of actions to be taken on the basis of analytical data.

Required

Working knowledge of University policies and procedures and ability to process documentation to accomplish various transactions.

Preferred

Ability and desire to convey a positive, professional, business-like appearance and attitude to all user groups, consultants, and colleagues. Interpersonal skills sufficient to interact effectively and tactfully with diverse departments/University personnel at various levels.

Required

Must have and maintain a valid California Driver's License.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Pre-Placement Physical: Employment is contingent upon the completion of a satisfactory physical examination.

Driving Record: The position is subject to the California DMV "Pull Notice System" and continued employment is contingent upon proof of a satisfactory driving record.

Back-lifting Exam

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Housing & Hospitality

•

University Vehicle (van, pick-up truck or electric cart)

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 2: Position in which required tasks normally do not involve exposure to blood, body fluids or tissues, but may require performing unplanned Classification 1 tasks. In these jobs the normal work performance involves no exposure to blood, body fluids, or tissues. However, exposure or potential exposure may be required as a condition of employment.