Estimator - Planner

FAC PROJECT MGT SPEC 3 (007078)

UCPath Position ID: 40230237

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1123705

Approved Date:

5/26/2026 4:09:11 PM

Date Last Edited:

5/26/2026 4:09:08 PM

Last Action Effective Date:

12/19/2018

Organization Details

Business Unit (Location):

LACMP

Organization Code:

5000O

Organization:

ADMINISTRATIVE VICE CHANCELLOR

Division Code:

5901D

Division:

ADMINISTRATION

Department:

341500 - MAINTENANCE AND ALTERATIONS

Position Details

UCPath Position Number:

40230237

Position Description ID

171228

UC Payroll Title:

FAC PROJECT MGT SPEC 3 (007078)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 23

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40065148

Reports to Payroll Title:

SKLD CRAFTS AND TRADES MGR 1

UCPath Department Head Position Number:

40139517

Department Head Payroll Title:

FAC MGR 3

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

Under the general direction from the Director and/or Assistant Director of Facilities Management- Maintenance and Alterations, cost estimating of new construction, develop project scopes, determine the order of operations for expediency and identify the kinds and amounts of materials required.  Responsible for scope clarification and assembling pricing for projects while interacting with clients, architects, and trades to ensure work adequately reflects client's needs and is executed promptly within the project budget.  Participate in the Disaster Initial Response Team.

Supporting the University’s mission by creating an environment where students, faculty, and staff can thrive. We aim to maintain and improve campus buildings, grounds, and infrastructure through responsive, efficient, and customer focused service.

Project Estimating

1. Prepare job packages using available standards including but not limited to Engineering Performance Standards (EPS), historical data, accepted building and maintenance trade practices to estimate hours, and material. Identifies and reports detail costs, determines amount and type of material needed. (E)  2. Develop or review project scope with clients. Interprets plans, blueprints, specifications, technical directives. Have drawings produced and mechanical, electrical, and plumbing studies done. Create and maintain schedules for projects. (E)  3. Job walks, plan take offs, obtain material quotes, and create contractual documents. (E)  4. Identify and coordinate all project participants from various departments & units including Facilities Management, Capital Programs etc. (E)  5. Obtain appropriate authorization to increase, or decrease job scope if necessary. Ensure appropriate materials and labor are ordered to meet job schedule. (E)  6. Assists in maintaining files of University buildings and system plans/specifications, maintain complete and organized project files at all times during course of project including all appropriate notations to discern project status at any given time. (E) A.              All documentation of project objective and scope of work; B.              Schedule modifications to project scope of work and/ or budget; C.              All agreements, authorizations, contracts, related documents, constructions & bid documents  D.              Final report of project expenditures; E.              Agency approvals & necessary building permits, etc.  7. Coordinate project schedule utilizing database such as Athletics and Campus Events, to minimize interruption to University and special events or patient care related activities. Coordinate necessary utility outages, building notifications with on-line outage system, and client communications. (E)  8. Represent the University in contractual obligation with contractors & vendors; take lead role in promptly resolving issues relative to project documents. (E)   9. Enforce UC Policy, ADA ACT, State & Federal safety permit requirements & building codes where applicable. (E)  10. Inspect construction & alterations for compliance with approved building plans/drawings, ADA, and when appropriate use OSHPD. (E)

50%

Financial Management

1. Maintain contractor and vendor relation; obtain client approval of design and project budget and obtain client's written approval prior to committing funds for any work, material requisition, and construction contract or change orders. (E)  2. Obtain sufficient funding for project and augment budget as necessary to lien sufficient funds during the course of the project. (E)  3. Process change orders as required. (E)

20%

Administrative

1. Coordinate with clients, respond to inquiries by phone and email to provide customer service to clients. (E)  2. Provide feedback to construction management and project management teams. Support Project Management team with estimates, estimation validation reports. (E)  3. Promptly report accidents on the job as per UC policy, Cal OSHA, State and Federal regulations, preparing and submitting accident reports. (E)  4. Enter in project date using Bluebeam, Maximo, estimating software i.e. RSMeans, ect. (E)

20%

Emergency Response

1. Use personal discretion to initiate the Facilities Management Disaster Initial Response Team (DIRT) if Manager, Executive Officer, Director, or Assistant Vice Chancellor is not available. (E)  2. May be required to return to work to assume responsibility for any emergency response requiring technical expertise. (E)  3. Ensure that appropriate safety precautions are followed. Exercise discretion as necessary to restrict access to or evacuation of potentially hazardous buildings or campus areas. (E)  4. To the extent possible, communicate with affected campus community regarding the problem and measures being taken. Utilize Trouble Call dispatchers to assist in relaying information to concerned campus personnel. (E)  5. After the emergency has subsided, ensure all necessary follow-up (clean-up, additional repairs etc.) is communicated to appropriate FM personnel. (E)  6. Ensure that necessary communication to the Building Coordinator and/or emergency contact has taken place informing them of the nature of the emergency, the response, the impact to the building, and follow-up if necessary. (E)

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Bachelor's degree in a related field and/or equivalent experience/training

Required

Estimating Experience

Minimum of 4 years

Required

Driver License

•

Must possess, upon hire, and maintain a valid CA noncommercial Class C License in accordance with the California (CA) Department of Motor Vehicles.

Required

Construction Management Certification or equivalent

Required

Skill in: managing all administrative and technical aspects of construction and alteration projects in a campus/scientific/medical environment; preparing plans and specifications appropriate for competitive bidding process with particular emphasis on projects up to $50,000 construction cost.

Required

Working knowledge: of all phases of repair, construction and alteration work performed by skilled trades personnel to include knowledge of methods, tools, equipment, and materials of the construction trades in general to organize work, evaluate progress, and complete projects.

Required

Knowledge of maintenance material ordering/supply. Demonstrated estimating knowledge and skills.

Required

Skill in: preparing scopes, sketches, mark ups, and cost estimates; reading and interpreting construction documents, including plans, schedules, specifications and budgets; writing concise, logical and grammatically correct correspondence and analytical reports.

Required

Ability to: schedule multi craft projects using a computerized scheduling system; exercise sound time management skills and control of projects and work proactively to mitigate delays, legal confrontations, budget problems and any additional complication that may jeopardize project or client confidence.

Required

Knowledge of: building codes, California Administrative Code (CAC), ADA, and Engineering Performance Standards (EPS). Substantial knowledge of the planning and estimating practices in physical plant environment.

Required

Ability to: communicate effectively on a one-on-one basis or in group setting to obtain information; explain policies, procedures, etc.; or persuade others to accept or adopt a specific opinion or action, etc.

Required

Ability to: work under fluctuating workload conditions with frequent interruptions, distractions and emergencies; work under adverse situations and conditions e.g. dirty, noisy etc.

Required

Skill in mathematical calculations sufficient to prepare budgets, estimates, reports and projects to monitor project costs.

Required

Working knowledge of Occupational Safety and Health Administration general safety rules, equipment, clothing (PPE) and California Administrative Codes including Titles 19, 22, and 24, Joint Commission, ADA, and/ or OSHPD when overseeing construction projects.

Required

Working knowledge of IBM compatible microcomputers utilizing MS Office, Access, Excel, and computerized project maintenance system (Maximo)

Required

Ability to: coordinate between in house labor groups, including delegating smaller projects to in house labor groups; establish and maintain cooperative working relationships and maintain a positive and respectful attitude.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Pre-Placement Physical: Employment is contingent upon the completion of a satisfactory physical examination.

Driving Record: The position is subject to the California DMV "Pull Notice System" and continued employment is contingent upon proof of a satisfactory driving record.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

X

Microwave/Radiation

X

X

Operating motor vehicles and/or equipment

X

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical Skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.