Building Manager

FAC MGR 1 (000390)

UCPath Position ID: 40052459

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

602300

Approved Date:

10/19/2026 9:34:54 PM

Date Last Edited:

10/19/2026 9:34:52 PM

Last Action Effective Date:

2/27/2008

Organization Details

Business Unit (Location):

LACMP

Organization Code:

3000O

Organization:

CALIFORNIA NANOSYSTEMS INSTITUTE       

Division Code:

3010D

Division:

CNSI                                   

Department:

051800 - CALIF NANOSYSTEMS INSTITUTE

Position Details

UCPath Position Number:

40052459

Position Description ID

169806

UC Payroll Title:

FAC MGR 1 (000390)

Personnel Program

Management and Senior Professional (MSP)

Salary Grade:

Grade 25

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

A: Manager - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40040220

Reports to Payroll Title:

ACAD PRG MGR 2

UCPath Department Head Position Number:

41188739

Department Head Payroll Title:

DIRECTOR

DIRECTION - Indicates that the incumbent establishes procedures for attaining specific goals and objectives in a broad area of work. Only the final results of work done are typically reviewed. Incumbent typically develops procedures within the limits of established policy guidelines.

005041

STOREKEEPING SUPV 1

1

004482

FAC MGT SPEC 2 CX

1

005062

STOREKEEPER SR

1

005063

STORES WORKER

1

0

POSITION SUMMARY

Manage the facility operations for the UCLA California Nanosystems Institute (CNSI) building, a 188,000 SF research facility for nanotechnology including research laboratories and core services for nano-fabrication, optics, electron microscopy, animal imaging, chemical synthesis, biological, chemical, engineering and computational research.  Maintain the building infrastructure, building systems and services, establish, maintain and monitor safety and security programs to meet federal, state, and local regulations, establish and maintain operating policies and procedures, manage building modifications and equipment installation, and manage facilities support staff.  The Building Manger will report to the Managing Director of the Institute. Serve as the chair of the Facility Safety Committee and work with the Institute's Directors to define operational policy and prepare proposals for major equipment and facility modifications as needed.  Work closely with UCLA Environmental Health and Safety to ensure a comprehensive effective approach to managing safety and security in the facility and be the primary contact with UCLA Facilities Management.

Established in 2000 as one of the Governor Gray Davis California Institutes for Science and Innovation, the California NanoSystems Institute (CNSI) is a hub of interdisciplinary research, translation, and education where scientists from diverse fields find common purpose in addressing grand challenges of the 21st century. With locations at the University of California’s Los Angeles and Santa Barbara campuses, the CNSI leverages public and private investment to drive collaborative nanoscience research across disciplines, translates discoveries into knowledge-driven commercial enterprises, and educates the next generation of scientists and engineers.

Maintain Building Infrastructure, Systems and Services

1. Advise the CNSI Managing Director on Strategies for maximizing building functionality when faced with budgetary constraints or cost over runs.

2. Develop the facility infrastructure to meet user needs.

3. Work with building occupants to ensure the building systems and infrastructure are adequate to install and operate equipment, and provide building services in a safe, timely and effective manner.

4. Obtain input from occupants including faculty, graduate students, technical and management staff as necessary to assure appropriate installation and delivery of utilities including gases, electricity, vacuum, environmental control, water and waste disposal systems.

5. Develop guidelines planning outlines and descriptions of facility layouts to occupants and assist them in planning the move of their operations into the facility.

6. Facilitate the hiring of movers and service staff as necessary; coordinate the move of faculty and laboratory staff.

7. Develop and recommend administrative operating plans, policies, procedures, and communications, including those for inventory, shipping, and receiving, Security and key distribution, Phone and data line installation, User fee rate structures and accounting, Custodial visits, Vendor repair visits, and Safety training, re-training, tracking and reporting.

8. Oversee maintenance and preventative maintenance of building systems and plant, including LN2, solvent purification, compressed air, electricity, and water. Coordinate maintenance requests as needed with UCLA Facilities and/or outside vendors. Monitor the presence of all service providers within the building.

9.  Manage hazardous material delivery, distribution, and collection. Administer the system for liquid chemical distribution, including inventory, receipt, storage, distribution and disposal/removal of hazardous waste by products.

10. Manage system for hazardous gas receipt, installation, change of cylinders and return of empty cylinders to vendors.

11. Manage shipping and receiving at loading dock. Implement strategies to ensure coordinated approach to a multi-user facility. Oversee distribution of incoming shipments and mail deliveries within the facility.

12. Work with UCLA Facilities to ensure appropriate custodial services are provided for the building.

13. Monitor environmental controls for various building facilities including clean rooms, constant temperature rooms, vivaria, server rooms, and other general and specialized areas, to ensure appropriate environment is maintained (heat, cooling, humidity, vibration, etc.). Act as the primary contact with UCLA Facilities Division and/or external vendors to correct problems.

14.  Coordinate logistical support for setting up and taking down special events (tables, posters, etc.) using Institute facilities.

50%

Establish, Maintain, and Monitor Safety and Security Programs

1. Develop safety systems and protocols, including those for radiation, chemicals and toxic gas monitoring to meet federal, state and local standards as regulated by UCLA Environmental Health and Safety (EH&S).

2. Coordinate the oversight of safety compliance with EH&S, including periodic building-wide safety inspections for compliance with all safety, regulatory, and operating policy requirements. Shut down any operation deemed dangerous and report to EH&S.

3. Chair the Facility Safety Committee. Utilize the committee to advise on safety issues and develop plans, procedures, and policies for ensuring safe and compliant practices.

4. Establish and maintain the Emergency Response Plan and Chemical Hygiene Plan; act as Chemical Hygiene and Radiation Safety Officer for the facility.

5. Review incoming and ongoing research programs to ensure compliance with safety programs.

6. Maintain security access system (electronic and/or keys) for the facility including limited access areas.

15%

Establish and Maintain Operations Policies and Procedures

1. Develop and maintain policies and procedures for all facilities operations, including an overall operating plan, pre-operational safety and environmental reviews for use of facility, safety and environmental policy and procedures, chemical transport and storage, waste disposal; radiation safety, maintenance and renovation, and user fees. Provide regular reports to Managing Director on operational issues.

2. Develop and manage systems to monitor environmental and safety requirements, including goals, roles and responsibilities of personnel, documentation of procedures and periodic performance evaluation. Identify and report on any aspects of facility operations, which could have an adverse effect on environmental quality, safety, occupants or adjacent populations.

3. Directly or in combination with Core Services managers, develop rates to recharge users for research services. Establish procedures for collecting and reporting usage for billing.

4. Represent the CNSI with other campus Building Managers to coordinate shared services and overlapping responsibilities.

5. Coordinate facility operations with activities in public spaces, atria and conference rooms.

6. Design, implement and maintain equipment installation and inventory tracking system and assist in annual equipment inventory audit.

15%

Manage Building Modifications and Equipment Installation

1. Coordinate the installation of all occupant equipment to ensure compatibility with building systems.

2. Serve as project manager for all modifications to the building and/or building system.

3. Coordinate building system interruptions to minimize impact and assure integrity of operations. Update operating and safety policies to reflect modifications.

5%

Manage Facilities Support Staff & Budget

1. Directly supervise staff supporting receiving, delivery and access including writing of job descriptions,  hiring, performance evaluation and job training.

2. Manage facility budget established by the Managing Director of the Institute, providing regular status reports.

3. Work with Purchasing to establish purchase orders to meet the needs of the buildings function by creating a scope of work and competitively bid commodities.

15%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

10+ Years

Progressive experience in building/facilities management.

Required

And

Experience with toxic gases and liquids, hazardous waste, clean room operations, animal facilities, environmental compliance, and industrial safety programs.

Preferred

And

Demonstrated experience in the management of staff.

Required

Effective written and verbal communications skills to obtain and convey information and concepts required. Including              ability to interact effectively with diverse groups of faculty, students and staff.

Required

Effective facilitation, personal interaction and group leadership skills as appropriate to achieving consensus within a complex work environment.

Required

Effective, analytical/problem solving, engineering and facility management skills required.

Required

Ability to think creatively and critically to analyze complex issues, programs and procedures and to formulate logical and objective conclusions as well as recognize alternatives and their implications in resolving building or facilities problems.

Required

Ability to design and implement an equipment tracking system.

Required

Supervisory skill to effectively manage support staff, including experience with hiring, performance evaluations and job training.

Required

Ability to delegate appropriate assignments, monitor work flow and provide overall guidance to staff.

Required

Skill in working and collaborating closely with faculty and colleagues on complex and simple projects

Required

Skill in prioritizing work to complete tasks in a timely manner when there are workload changes, assignment changes, quick deadlines, competing requirements and heavy workload.

Required

Flexible at all times, especially during period of heavy workload, priority changes crises and last minute assignments

Required

Skill in working independently and following through with faculty and staff with little or no supervision.

Required

Understanding of and commitment to customer service.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

CNSI Building

Standing/Walking

X

X

Sitting

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.