Energy Management Specialist

FAC MGT SPEC 3 CX (004483)

UCPath Position ID: 41211513

Position Description History/Status

Approved Date:

11/12/2025 4:26:00 PM

Date Last Edited:

11/12/2025 4:25:55 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

5000O

Organization:

ADMINISTRATIVE VICE CHANCELLOR

Division Code:

5901D

Division:

ADMINISTRATION

Department:

345000 - PURCHASED UTILITIES

Position Details

UCPath Position Number:

41211513

Position Description ID

247011

UC Payroll Title:

FAC MGT SPEC 3 CX (004483)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

CX: Clerical & Allied Services

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40049668

Reports to Payroll Title:

PROFL ENGR 3

UCPath Department Head Position Number:

40065994

Department Head Payroll Title:

ENERGY MGR 2

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

Under the direction of the Assistant Director of Energy Services and Building Controls (ES & BC), the Energy Management Specialist will provide the Department's research, analysis, and administrative support functions.  Lead the day-to-day administration of the ES&BC utility metering program.  Responsible for research and data analysis; prepare reports; collect and analyze data to support the billing of utilities used on and off campus.  Maintain organized documents and electronic materials; assist in developing and implementing administrative processes to improve efficiency and productivity; develop and maintain tracking systems for invoices, projects, schedules, and other related facilities management functions.  Create and edit presentations, spreadsheets, and documents; facilitate miscellaneous administrative projects as assigned; and participate in labor relations activities, including grievance procedures and preparation of disciplinary actions.

Compliance and Data Analysis

1. Generating work orders using Maximo for the ES & BC department.

2. Responsible for full review and analysis of specialized overtime reports as it pertains to the collective bargaining agreement (SETC).

3. On a biweekly basis prepare overtime reports for the Building Controls Department to be posted as mandated by collective bargaining agreement

4. Maintain and prepare reports and presentations based on research findings and statistical analysis.

5. Perform research and data collection for various projects as assigned by the Director and Assistant Director of ES & BC.

6. Run systems reports and database queries as requested.

7. Assist with the development and implementation of administrative processes to improve efficiency and productivity.

8. Mange regulatory compliance requirements per Federal, State, Local Laws and Regulations.

55%

Organizational Development

1. Create and maintain tracking systems for departmental processes and data collection.

2. Create filing systems, maintain the organization of departmental documents and electronic materials.

10%

Administrative Support

1. Perform administrative duties in support of the Department of ES & BC.

2. Provide recommendations as it pertains to administrative procedures, compliance, and productivity.

3. Proofread documents and edit existing documentation to ensure accuracy in spelling, punctuation and grammar. This includes, but is not limited to: Word Documents, Excel Spreadsheets, process flowcharts, and PowerPoint slides.

4. Prepare reports, correspondence, memoranda, and other unspecified documents as deemed necessary or as assigned by the Director & Assistant Director of ES & BC.

30%

Labor Relations

1. In conjunction with HR Administration South assist with the preparation of disciplinary letters.

2. Analyze and interpret provisions of collective bargaining agreements and University/department policies.

3. Advise management as to potential outcomes and courses of action.

4. Participate in grievance procedures and resolution.

5. Collect and analyze data relevant to management's collective bargaining position.

6. In conjunction with HR Administration South assist with investigations regarding alleged policy violations to determine if disciplinary action is warranted.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Bachelor of Science

Preferred

Experience working in administration.

Required

Advanced technical literacy in the Microsoft environment, including, Word, Excel, PowerPoint, and Outlook.

Required

Demonstrated computer skills for word processing, spreadsheet preparation, presentations, and database management.

Ability to plan, organize, and prioritize assignments while performing against deadlines, frequent interruptions, and competing priorities.

Required

Superior proficiencies in writing, editing, and proofreading to produce professional reports, data analysis, and correspondence.

Required

Demonstrated analytical skills to evaluate information, identify problems, and to suggest solutions and method of implementation.

Required

Proven ability to utilize data from various sources to produce reports and provide detailed analysis.

Required

Interpersonal skills to establish and maintain cooperative and effective relationships with a wide range of individuals at all levels of the University, regulatory agencies and other external organizations.

Required

Demonstrated ability to work accurately with attention to detail.

Required

Ability to work proactively with minimal direction, to make independent judgments, and to discern when additional authorization is required.

Required

Ability to learn quickly and retain extensive knowledge of systems, policies, and regulations.

Required

Proficiency in using Tableau.

Preferred

Proficiency in using EnergyCAP.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Facilities Management building, 3rd floor

Standing/Walking

X

X

Sitting

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.