Theater Facilities & Operations Manager

FAC MGT SPEC 2 CX (004482)

UCPath Position ID: TBD_1000025

Position Description History/Status

Approved Date:

6/24/2026 2:35:10 PM

Date Last Edited:

6/24/2026 2:35:06 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1220O

Organization:

SCHOOL OF THEATER, FILM & TELEVISION   

Division Code:

1221D

Division:

THEATER, FILM & TV DIV                 

Department:

046600 - THEATER

Position Details

UCPath Position Number:

TBD_1000025

Position Description ID

261371

UC Payroll Title:

FAC MGT SPEC 2 CX (004482)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

CX: Clerical & Allied Services

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

0.75

SUPERVISION

UCPath Reports to Position Number:

41235004

Reports to Payroll Title:

Admin Supv 2

UCPath Department Head Position Number:

40051196

Department Head Payroll Title:

Dept Chair, Theater

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

0

POSITION SUMMARY

The Theater Facilities & Operations Manager is responsible for the daily management, maintenance, scheduling, and operational readiness of all departmental classrooms, rehearsal spaces, and production facilities, including audio-visual, lighting, and IT equipment. This role ensures that spaces are clean, safe, fully functional, and optimally utilized to support faculty, students, production staff, and rental users. This role serves as the Building Coordinator and works with Management on building improvements, maintenance and Capital Projects.

We are committed to bringing world-class university research to the grand challenges facing the world of theater and performance today by fostering an ever-diversifying community of playwrights, designers, directors, scholars, and performers. Through deep engagement with the changing landscape of contemporary

Facilities and

Space Management

1. Serve as Building Coordinator for assigned venues and act as the liaison between Facilities and the building occupants.

2. Collaborates with staff to implement safety and emergency preparedness policies and procedures, including maintaining first aid supplies, fire extinguishers, and other safety equipment.

3. Attend facility related meetings regarding regular operation and maintenance.

4. Act as the department representative on special projects.

5. Inspect all classrooms, rehearsal spaces, and production areas daily to ensure cleanliness, functionality, and proper organization.

6. Monitor the condition and usage of production facilities including venues, lobbies, control rooms, dressing rooms, restrooms, and box office areas.

50%

7. Address minor issues directly and communicate with campus facilities management and other unit staff to resolve facilities issues when identified. 

8. Manage rehearsal space scheduling, resolve conflicts, and prioritize faculty and student needs. Communicate with faculty, staff, students, and rental users on the status of their space requests.

9. Monitor and respond to requests from the “Theater Schedule” mailbox and fulfill bookings accordingly.

10. Oversee conference room scheduling and grant access to internal units as appropriate, confirming operation of conference room AV equipment when needed.

11. Establish routine maintenance schedules and coordinate off-hour cleaning when needed.

12. Post daily room assignments for classrooms and rehearsal spaces each morning.

0%

13. Coordinate and order any signage for the department, as needed.

14. May serve as a representative for the organization’s safety committee, and building emergency committee, ensuring departmental compliance with Environmental Health and Safety (EH&S) regulations, organizational policies and procedures.

15. Collaborates with staff to implement safety and emergency preparedness protocols, including maintaining first aid supplies, fire extinguishers, and other safety equipment.

0%

Equipment &

Inventory Management

1. Maintain and administer a comprehensive equipment inventory database, including specialized theatrical, audio-visual, and IT equipment.

2. Check out equipment to faculty and teaching assistants and ensure timely and complete returns, verifying operation after return.

3. Store chairs, tables, and specialized theatrical and A/V equipment in designated secure locations when not in use.

4. Set up and monitor specialized theatrical and audio-visual equipment to ensure proper usage and care.

5. Coordinate annual equipment inventory with area heads and academic leadership.

6. Research, recommend, and procure equipment and supplies with approval, including specialized theatrical and IT equipment in consultation with production and IT staff.

10%

Maintenance &

Repairs

1. Develop systems to ensure all equipment and spaces remain in optimal working condition, including specialty requirements for theatrical production.

2. Submit Facilities Service Requests (FSRs) for major repairs with prior approval.  Track and coordinate active FSRs to ensure timely resolution.

3. Perform or coordinate minor repairs and maintenance with staff support, including on specialty theatrical and audio-visual equipment.

4. Propose repair and maintenance projects based on ongoing facility assessments, incorporating knowledge and understanding of typical theatrical instruction, production, and rental needs.

5. Serve as the primary contact for maintenance issues and day-to-day facility trouble calls for the Theater department.

10%

6. Work with Management on identifying and coordinating Capital Projects and liaison between Facilities and the Department.

7. Oversee small renovation projects including purchasing supplies and procuring bids.

0%

Safety & Compliance

1. Maintain high standards of safety, cleanliness, and sanitation across all spaces based on both campus standards and professional requirements for theatrical instruction and production activity

2. Establish, update, and enforce proper procedures for lifting, storing, and handling furniture, props, scenic elements and specialized theatrical and audio-visual equipment.

3. Ensure all rooms are clean, safe, and in good repair, including performing light cleaning when necessary. Report safety issues to Department leadership.

4. Identify and report safety concerns to management, including security, fire and accident hazards.

10%

Access & Security

1. Manage and maintain key inventory and records. Issue keys to all production personnel including Teaching Assistants, Designers, and Stage Managers. Coordinate key distribution and access control in collaboration with the Business Office as needed. 

2. Administer OmniLock/code access, including issuing, updating, and revoking access. Develop secure, shared records to enable code assignment when not available.

3. Oversee student locker assignments and usage.

10%

Administrative Support

1. Assist faculty and TAs with requests related to room setup, specialized theatrical equipment and A/V needs, temperature adjustments, and equipment.

2. Order classroom supplies proactively, anticipating needs based on the academic calendar. Track regularly needed items.

3. Manage rehearsal furniture, props, and specialized theatrical elements where needed.

4. Support departmental events, including evenings and weekends, such as summer institutes and productions.

5. Maintain clear and accurate communication systems to avoid duplication of work.

6. Build strong, cooperative relationships with faculty, students, staff, facilities, and maintenance teams.

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's degree in related area and / or equivalent experience / training

Required

Knowledge of specialized theatrical equipment including lighting, projection, electrical, rigging and other standard theater system.

Required

Knowledge of a wide range of basic audio visual equipment (projectors, televisions, video, DVD players, speakers, microphones, HDMI, VGA, DVI USB Type A and B, S-Video or Y/C, Component, Composite Cables) as well as the difference between the same piece of equipment by a different manufactures.

Required

Knowledge of professional theatrical practice in facility, stage, and production management, as needed to perform key duties.

Required

Skill in interacting effectively with faculty, TAs, staff and students, rental clients, and other departments in a high volume public contact setting using positive body language, direct eye contact, active listening, and problem solving techniques.

Required

Ability to work independently and following through on assignments with minimal direction on tasks requiring knowledge of theatrical instruction and production processes

Required

Ability to perform effectively under conditions of fluctuating workload.

Required

Proficiency with personal computer and software in a Windows environment. Ability to learn new programs quickly and thoroughly, including basic startup and troubleshooting procedures for theater-specific systems.

Required

Demonstrated ability to coordinate classroom and rehearsal scheduling effectively.

Required

Ability to read, understand, and speak English sufficient to determine and carry out job duties. 

Required

Ability to stand, climb, stoop, push, and crouch for extended periods of time as required to complete job duties.

Required

Ability to frequently lift and move items weighing up to 50 pounds such as tables, chairs, audio visual equipment, mats, raisers, ballet bars, occasional need to carry items weighing up to 100 pounds for a short distance.

Required

Ability to work on weekends, flexible shifts and overtime with prior notice. Required

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Macgowan Hall

•

Office equipment including a laptop, copier and printer, etc.

Standing/Walking

X

X

Sitting

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.