Managing Director, Chancellor’s Office

EXEC ADVISOR 4 (000554)

UCPath Position ID: 41027004

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1140625

Approved Date:

10/21/2025 6:34:10 PM

Date Last Edited:

10/21/2025 6:34:07 PM

Last Action Effective Date:

9/1/2023

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6200O

Organization:

CHANCELLOR'S ORGANIZATION

Division Code:

6210D

Division:

CHANCELLOR'S ORGNZTN DIV

Department:

380500 - CHANCELLOR'S OFFICE

Position Details

UCPath Position Number:

41027004

Position Description ID

171717

UC Payroll Title:

EXEC ADVISOR 4 (000554)

Personnel Program

Management and Senior Professional (MSP)

Salary Grade:

Grade 27

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

D: Supervisor - Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40064339

Reports to Payroll Title:

EXEC ADVISOR MGR 3

UCPath Department Head Position Number:

40064339

Department Head Payroll Title:

EXEC ADVISOR MGR 3

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

007376

ADMIN OFCR 2

2

007373

ADMIN AST 3

1

POSITION SUMMARY

Under the supervision of the Chief of Staff to the Chancellor, the Managing Director, Chancellor's Office serves as a senior strategic advisor, operational leader, and executive project manager supporting the work of the Chancellor and the Chancellor's Office. This role exercises significant judgment, discretion, and political acumen in coordinating cross-functional initiatives, leading special projects, and providing operational oversight within the Chancellor's Office.

The incumbent will lead the implementation of executive initiatives; provide high-level analytical support and policy guidance; represent the Chancellor's Office in interactions with senior campus leadership and external partners; and ensure that institutional priorities are advanced efficiently and effectively. The Managing Director also oversees the daily administration and personnel management of the Chancellor's Office, ensuring alignment with UC policies and procedures.

This position requires expert knowledge of university governance, campus operations, and the ability to work in a highly dynamic, sensitive, and confidential environment.

The Office of the Chancellor at UCLA serves as the central executive authority, guiding the university's strategic vision and ensuring the fulfillment of its mission in education, research, and public service. The chancellor shapes the campus's strategic plan and oversees a substantial budget, managing a diverse community of over 43,000 students, 4,300 faculty, and 42,000 staff members.

Strategic Planning and Initiative Management

 • Leads cross-functional strategic initiatives and special projects at the direction of the Chief of Staff.

 • Develops, coordinates, and monitors implementation plans for Chancellor-level priorities across UCLA.

 • Provides executive-level analyses and policy recommendations on issues of institutional importance.

 • Engages with Vice Chancellors, Deans, faculty leaders, UCOP, and external stakeholders to advance campus-wide strategies.

 • Represents the Chief of Staff in meetings, committees, or external engagements as needed.

60%

Chancellor’s Office Operations and Supervision 1

 • Manages daily operations of the Chancellor’s Office; supervises administrative staff and ensures efficient office functions.

 • Develops and maintains internal protocols to support workflow, scheduling, records management, and executive briefings.

 • Coordinates leadership meetings, retreats, and key planning efforts.

 • Partners with the financial leadership to track administrative and strategic budget commitments.

25%

Chancellor’s Office Operations and Supervision 2

 • Supervises the Office of Ombuds Services, consisting of one Director, two Investigators, and an Intake Coordinator/Office Manager. Provides guidance on matters such as space, budget, and personnel.

 • Assists the Chief of Staff in managing the Chancellor’s Residence, consisting of a Residence Manager and Facilities support staff. Works with the Chief of Staff to ensure the Residence is in a state of complete readiness for all activities, including university events, dinners, and meetings with high-profile stakeholders. In coordination with the Chief of Staff and Residence Manager, oversees renovation and maintenance projects as well as budgetary issues.

5%

Special Projects and Executive Communications

 • Leads complex projects, executive communications, and institutional responses to emerging issues.

 • Coordinates with Strategic Communications on messaging from the Office of the Chancellor.

 • Prepares reports, correspondence, and briefings for internal and external audiences.

 • Performs other duties as assigned in support of executive operations.

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

degree in public administration, higher education, political science, or related field

Required

Or

equivalent combination of education and experience.

Advanced degree in public administration, higher education, law, or related field.

Preferred

Minimum of 10 years of progressive experience supporting senior executives in a large, complex, mission-driven organization.

Required

Direct experience within the UC system or a comparable public higher education environment.

Preferred

Demonstrated success managing strategic initiatives and cross-functional teams with high visibility.

Required

Excellent written, verbal, and interpersonal communication skills, including the ability to interact with campus leadership, faculty, and external stakeholders.

Required

Experience supervising administrative professionals and fostering inclusive workplace practices.

Required

High level of discretion, confidentiality, and political judgment.

Required

Availability to work evenings and weekends, as needed.

Required

Knowledge of UC/UCLA governance structures, policies, and administrative systems.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Murphy Hall

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.