Director of Operations

EXEC ADVISOR 3 (004341)

UCPath Position ID: TBD_1000534

Position Description History/Status

Approved Date:

10/1/2026 7:42:54 PM

Date Last Edited:

10/22/2026 12:02:31 PM

Last Action Effective Date:

10/22/2026

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6200O

Organization:

CHANCELLOR'S ORGANIZATION              

Division Code:

6210D

Division:

CHANCELLOR'S ORGNZTN DIV               

Department:

380500 - CHANCELLOR'S OFFICE

Position Details

UCPath Position Number:

TBD_1000534

Position Description ID

265396

UC Payroll Title:

EXEC ADVISOR 3 (004341)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 25

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

F: All Others - Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40064339

Reports to Payroll Title:

EXEC ADVISOR MGR 3

UCPath Department Head Position Number:

40064339

Department Head Payroll Title:

EXEC ADVISOR MGR 3

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

The Director of Operations will provide executive support, communications and PR support, financial management and reporting, and event coordination for the Faculty Director. You will lead and direct activities relating to the oversight and administrative workflow for the Faculty Director. As the Director of Operations, you will interact with high level campus constituents, including donors, campus administration, and the academic community with tact and diplomacy. You will build relationships to expand external partnerships and development opportunities, and will also manage the relationships with external partners, donors and grant agencies on behalf of the Faculty Director. A key component of the role will be to plan and coordinate events with partners ranging from meetings to academic conferences and colloquia domestically and abroad.

The Office of the Chancellor at UCLA serves as the central executive authority, guiding the university's strategic vision and ensuring the fulfillment of its mission in education, research, and public service. The chancellor shapes the campus's strategic plan and oversees a substantial budget, managing a diverse community of over 43,000 students, 4,300 faculty, and 42,000 staff members.

Office Management and Executive Support

 • 1. Manage institute-related issues as they arise, including developing and implementing solutions to problems and providing advice and counsel to the Faculty Director.

 • 2. Lead and direct activities relating to the management and administrative workflow of the Faculty Director’s research and institute-related responsibilities. Work closely with staff at all levels for action assignments and follow-up.

 • 3. Coordinate and schedule meeting and calendar requests with Faculty Director executive assistants.

 • 4. Prepare briefings for all events attended by the Faculty Director.

 • 5. Perform Ad hoc assignments as directed by the Faculty Director.

30%

Communications Support and Public Relations

 • 1. Manage a heavy flow of communication activities by preparing responses and correspondence to letters, emails, and direct inquiries as requested by the Faculty Director.

 • 2. Communicate and coordinate with faculty partners and institutions as needed.

 • 3. Interact with high level constituents: donors, government and elected officials, alumni, campus administration, and the academic community with tact and diplomacy on a wide range of issues, including serving as liaison to campus organizations and attending meetings on behalf of and with the Faculty Director.

20%

Fundraising and Grant Administration

 • 1. Manage important issues and special projects for the Faculty Director concerning high level, priority and/or principal gift donors and prospects, and grant agencies.

 • 2. Provide prospect research and background reporting for donors, foundations and grant agencies to the Faculty Director. 

 • 3. Build relationships to expand external partnerships and development opportunities on behalf of the Faculty Director.

 • 4. Assist in the management of cultivation, solicitation, and stewardship activities on behalf of the Faculty Director.

 • 5. Compile financial activity reports for donors and granting agencies as required by the respective agreements and awards.

20%

Event Planning and Coordination

 • 1. Plan, coordinate, and execute events from initial concept through completion, ensuring a high-quality experience for attendees and stakeholders.

 • 2. Develop event timelines, project plans, budgets, and production schedules to ensure all milestones and deadlines are met.

 • 3. Partner with marketing and creative teams on event communications, invitations, registration, branding, signage, and promotional materials.

 • 4. Events range from meetings, academic conferences, and colloquia and could be held domestically and abroad. 

 • 5. Liaise with on-the-ground local teams at partner universities and countries.

30%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Preferred

Master's Degree

Preferred

High-level administration experience advising senior management and/or overseeing complex programs and projects at a large company or public institution.

Required

Highly developed skill in both verbal and written communication to address sensitive, complex, and broad ranging issues in a university setting. Ability to work independently in a consultative, collaborative manner with the campus leadership.

Required

Demonstrated ability to provide high level consulting, relationship building, innovation, and strategic skills required.

Required

Expert ability to clearly and logically analyze qualitative and quantitative information, trends, and policies. Ability to develop broad assessments and initiatives as well as more focused plans, solutions, and approaches.

Required

Ability to work independently, accept challenging circumstances and take initiative to solve problems where solutions may not be readily apparent.

Required

Active listening skills and the ability to communicate in a direct and persuasive manner with the highest levels of university administration.

Required

Ability to handle sensitive organizational issues with tact, diplomacy, and confidentiality.

Required

Demonstrated leadership abilities to establish and achieve organizational goals.

Required

Ability to work evenings and weekends as needed.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Murphy Hall

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.