Program Manager

EVENTS SPEC 3 (006292)

UCPath Position ID: TBD_4465

Position Description History/Status

Approved Date:

8/4/2025 8:13:01 PM

Date Last Edited:

8/4/2025 8:12:57 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1300O

Organization:

LETTERS AND SCIENCE

Division Code:

1320D

Division:

L&S HUMANITIES

Department:

068000 - ASIAN LANGUAGES & CULTURES

Position Details

UCPath Position Number:

TBD_4465

Position Description ID

240373

UC Payroll Title:

EVENTS SPEC 3 (006292)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 21

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

TBD_4447

Reports to Payroll Title:

Administrative Supervisor 2

UCPath Department Head Position Number:

40299753

Department Head Payroll Title:

ADMIN MGR 1

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

Under the general supervision of the Director and the direct supervision of the Associate Director, the Program Manager has primary responsibility for the strategic development, implementation, and management of outreach, communications and marketing for the Yanai Initiative for Globalizing Japanese Humanities in the UCLA Department of Asian Languages and Cultures (ALC). Responsibilities of this position include: manage public events on and off campus in coordination with multiple collaborators and participants; under the direction of the Associate Director, develop, strategize and implement communications and publicity for program activities, including writing and editing copy and creating or coordinating graphic presentations for website, social media, videos/photography, listserves, and other marketing outlets; create and implement marketing strategies for distribution of program items, including catalogs and posters; promote and coordinate academic opportunities for visiting graduate students (VGRs), and small grants programs; coordinate with collaborators in Japan to organize joint international programs and produce bilingual English and Japanese marketing materials; provide support and information to long and short-term visitors regarding travel, housing, and campus resources and policies; and other duties as needed. Hybrid/remote work possible. Occasional in-person evening and weekend hours required.

The Yanai Initiative for Globalizing Japanese Humanities in the UCLA Department of Asian Languages & Cultures was established in 2014 to realize a sustainable, equitable, globally interconnected future for the Japanese humanities. Its activities include the advancement of scholarship on Japanese literature and the arts; support for literary translation; public programs on performance, film, design, music, art, food, and architecture; and the creation of digital educational content.

Event Management

Manage and coordinate public events, including academic lecture series, conferences and workshops, and cultural programs in Japanese humanities at UCLA, in the community, and in national or international venues, including Japan. Coordinate with participants, collaborators and partners; oversee event logistics and staffing in coordination with Program Assistant, including scheduling, venue reservations, travel logistics, program details, technical needs, and catering. Work with other UCLA offices and third-party vendors for equipment rentals, food purchases, and marketing materials.

40%

Marketing and Publicity of Programs

Manage publicity for events, programs, and academic opportunities of the Yanai Initiative. Write and design announcements, web articles, social media posts, posters, newsletters, and photography/videos. Coordinate with graphic designers and printers. Coordinate with communications and marketing teams in other units, including UCLA Communications, partner communications offices, translators, and editors. Develop and implement strategies to increase contacts, attendance, and reach via mailing lists, listserves, and social media. In collaboration with stakeholders and designers, compile, edit, and oversee production of the annual report.

40%

Visiting Scholar and Student Support

Create and disseminate calls for applications and invitation letters in English and Japanese for short and long-term visiting scholars and graduate students identified and approved by the Director. Serve as point of contact for visitors. Receive and assist visitors. Anticipate needs of visitors, provide orientation and information about campus resources, courses, transportation, lodging, local geography, and shopping.

15%

Marketing

Develop and implement strategy for Yanai Initiative items for marketing, including catalogs, posters, etc. Proactive outreach to reviewers, libraries, and other outlets to promote the initiative’s goals. Respond to inquiries. In coordination with Fund Manager, develop and maintain web interface for marketing projects. In coordination with Program Assistant, track and coordinate purchasing and fulfillments.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in related area and / or equivalent experience / training.

Required

2-4 Years

Administrative Experience.

Preferred

And

2-4 Years

Marketing Experience.

Preferred

Strong interpersonal skills and communication skills. Ability to interact

sensitively and to establish/maintain positive relationships with colleagues,

students, community members, workers, and outside organization officials and

staff from diverse social, cultural, and linguistic backgrounds.

Required

Experienced copywriting, copy editing, graphic design, layout, and publishing skills. Ability to create various materials through different mediums for promotion to various audiences.

Required

Ability to take initiative and manage assignments independently, including time management skills and ability to meet deadlines, to maintain high standards in work quality. 

Required

Working knowledge and understanding of university-wide policies and online systems, such as Events Online, Marks and Branding, Purchasing and Accounts Payable, BruinBuy Plus, Concur, Transact, IT Services, Transportation.

Preferred

Ability to use PC and Mac, MS Word, MS Outlook, MS Excel, Zoom, Adobe Creative Suite (Photoshop & Illustrator), Box, Basecamp, web browsers, and the Google Suite.

Required

Ability to use Prismic content management system (CMS) to update website.

Preferred

Experience with and knowledge of social media platforms and social media strategy/marketing/analytics.

Preferred

Ability to adapt to a flexible work schedule, as dictated by operational needs, including staffing off-site events that may take place after normal business hours.

Required

Skill in speaking clearly and distinctly to obtain and covey information to individuals at various organizational levels and from various cultural backgrounds.

Required

Oral and written proficiency in Japanese language.

Preferred

Ability to collaborate effectively with a team and individually.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Conflict of Interest: The position is subject to the University Conflict of Interest Code required by the Political Reform Act of 1974. The candidate(s) selected will be required to complete financial statements for public record.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

10%

Domestic Travel

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Royce Hall

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.