Events Specialist 2

EVENTS SPEC 2 (006291)

UCPath Position ID: TBD_941440

Position Description History/Status

Approved Date:

5/28/2026 1:20:21 PM

Date Last Edited:

5/28/2026 1:20:18 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1300O

Organization:

LETTERS AND SCIENCE

Division Code:

1320D

Division:

L&S HUMANITIES

Department:

080300 - POURDAVOUD CENTER FOR IRANIAN STUDIES

Position Details

UCPath Position Number:

TBD_941440

Position Description ID

255896

UC Payroll Title:

EVENTS SPEC 2 (006291)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 19

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40728841

Reports to Payroll Title:

ACADEMIC COORD I-FY

UCPath Department Head Position Number:

40045661

Department Head Payroll Title:

PROF-AY

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

4922

STDT 1

.35

POSITION SUMMARY

Serve as the Programs & Administration Coordinator for the Pourdavoud Institute for the Study of the Iranian World and Yarshater Center for the Study of Iranian Literary Traditions housed in the Division of Humanities. Reporting to the Center Assistant Director, the incumbent is responsible for daily management of the Pourdavoud Institute and Yarshater Center, as well as planning, organizing and day-of executing/coordinating of hosted and sponsored events, including lectures, seminars, symposia, and conferences. Incumbent will also organize all events for the Program of Iranian Studies of the Department of Near Eastern Languages and Cultures, which is also directed by the Institute Director. Incumbent will also manage, in coordination with the Digital Content Designer and Web Developer, the communication and PR (including social media and website updates) of events, programs, and activities. Duties include managing events, processing PAC/Bruin Buy+ orders and travel and entertainment reimbursements, and managing physical and digital resources.

Must be willing to work occasional evening and weekend hours.

Established in 2017 as the premier research center for the study of ancient Iran, the mission of the Pourdavoud Institute for the Study of the Iranian World is to engage in transformative research on all aspects of Iranian antiquity, including its reception in the medieval and modern periods, by expanding on the traditional domains of Old Iranian studies and promoting cross-cultural and interdisciplinary scholarship.

The Pourdavoud Institute serves as a disciplinary home to stimulating intellectual encounters and exchanges for scholars working on ancient Iran and the ancient world, and contributes to the development of collaborative research projects in such diverse areas as Assyriology, Biblical Studies, Central Asian studies, Classics, Egyptology, ancient History, Indology, Sinology, and the Study of Religion.

Event and Outreach Initiatives

1. Coordinate and manage all event programming and some outreach initiatives for the Pourdavoud Institute and Yarshater Center.

2. Coordinate and manage all outreach events for the Iranian Studies Program housed in the Department of Near Eastern Languages and Cultures.

3. Create, manage and update calendar for all events and ensure both print and digital publicity for all intended audiences.

4. Maintain productive relationships with vendors and coordinate program costs, including air and ground transportation, hotel, catering, facilities, and audio-visual costs.

5. Reconcile actual program costs against projected costs; revise and update budgets accordingly.

25%

Event and Outreach Initiatives

6. Oversee and manage travel arrangements for speakers; including flights, hotel and ground transportation

7. Manage logistical arrangements for all programs.

8. Oversee and manage catering, audio-visual, room reservations and payment, security, registration and staffing for all events.

9. Serve as the on-site manager for all events; manage volunteers/student workers (will include evening and weekend work on occasion).

25%

Program/Events Fund Management and Operations

1. Monitor provided budgets for operations, programs, events, graduate travel and/or fellowships, book purchases and publications.

2. Maintain provided spreadsheets, accounting reports, and input data to maintain accurate and efficient financial records for the Institute and Center events and operations.

3. Assist with reconciliation ledgers; balance accounts under the supervision of the Assistant Director and Chief Administrative Officer.

4. Maintain internal systems to closely monitor and record Institute and Center income and expenditures.

5. Request MTFs, NPEARs and TOFs in coordination with the Senior Fund Manager for the Humanities Admin Group on shared accounts with NELC.

25%

Program/Events Fund Management and Operations

6. Provide fiscal closing and assist with CBIG preparation for the Institute and Center's funds to the Senior Fund Manager.

7. Prepare all BruinBuy+ and Travel Concur transactions with oversight from the Assistant Director.

8. Oversee supply maintenance, equipment management and inventory, telecommunications and mail services for the Institute and Center.

9. Manage and update website for the Institute and Center including content, events, and design in coordination with the Digital Content Design and Web Developer.

10. Maintain facilities for the Institute and Center including access to space, renovations, inventory, etc. in Royce Hall.

25%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in related area and/or equivalent experience/training

Required

1. Ability to coordinate and manage a large number of complex projects; establish priorities, create and maintain calendars and schedules, work under time constraints to meet deadlines.

Required

2. Ability to perform detailed work with a high degree of accuracy and attention to detail, and to independently organize and prioritize work.

Required

3. Ability to problem solve through gathering data, analyzing and synthesizing information, generating alternatives, and implementing innovative and creative solutions to enhance operational processes.

Required

4. Skill in working as part of a team and collaborating with colleagues at all levels within the organization.

Required

5. Demonstrated ability to communicate effectively, graciously, and professionally with faculty, administration, staff, students, visiting scholars and fellows, donors, volunteers and members of the public.

Required

6. Ability to appropriately interpret university procedures, policies, and administrative guidelines.

Required

7. Demonstrated skill in executing high profile events, coordinating complex logistics with internal and external participants.

Required

8. Working knowledge of University accounting policies and procedures.

Preferred

9. Working knowledge of accounting principles and practices to design and manage financial accounting and reporting systems.

Required

10. Skill in financial analysis, budget preparation, and administration of budgets, including forecasting and controlling expenditures related to events and programming

Required

11. Demonstrated ability to project budget costs, coordinate multiple projects, adapt programmatic objectives to changes in resources and establish priorities.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Royce Hall

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.