Research & Public Access Coordinator

EVENTS SPEC 2 (006291)

UCPath Position ID: TBD_940658

Position Description History/Status

Approved Date:

11/19/2025 6:58:05 PM

Date Last Edited:

11/19/2025 6:57:58 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

8300O

Organization:

UNIVERSITY LIBRARY

Division Code:

8310D

Division:

UNIV LIBRARY DIV

Department:

046100 - FILM & TV ARCHIVE

Position Details

UCPath Position Number:

TBD_940658

Position Description ID

247468

UC Payroll Title:

EVENTS SPEC 2 (006291)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 19

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40046686

Reports to Payroll Title:

MUSEUM SCI SR

UCPath Department Head Position Number:

40061941

Department Head Payroll Title:

ADMIN MGR 2

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

Under the supervision of the Archive Research and Study Center Officer, the Research & Public Access Coordinator (RPAC) plays a key role in advancing the UCLA Library's mission by facilitating research, teaching, and public engagement through increased access to the Archive's moving image collections.

Working within the Archive Research and Study Center (ARSC), the RPAC coordinates efforts that integrate research services with campus-facing programming. The RPAC manages major ARSC initiatives, including the Artist-in-Residence program, the Obsolete Media Workshops, the UCLA/Academy Fellowships, and student research awards—ensuring these programs align with teaching and research priorities across disciplines. The RPAC develops learning tools and online resources, such as Collection Profiles and Library Guides, to promote the use of Archive collections in instruction and scholarship, and creates online modules for integration into the university's course management system.

The RPAC also plays a key role in public engagement by helping to shape film and media programs that highlight Library collections and academic work. Responsibilities include researching and securing film and media materials, coordinating loans and permissions from external partners, and ensuring legal and logistical fulfillment. The RPAC frequently represents the Archive at public events, introducing programs, moderating discussions, and cultivating relationships with community and campus partners.

In carrying out these responsibilities, the RPAC exercises broad coordination across the Archive and Library. The position collaborates with curators, preservation staff, and communications teams to plan projects, track outreach efforts, and ensure consistency across initiatives. The RPAC manages administrative workflows for key programming and research activities, including budget tracking, vendor payments, and guest travel arrangements. The position also provides guidance to students, interns, and visiting researchers engaged in access or program-related work.

Through a combination of subject expertise, specialized technical knowledge, and coordination across multiple functional areas, the RPAC ensures that the Archive's moving image collections are actively used to advance the Library's goals in research, teaching, and public service.

UCLA Film & Television Archive, a department of the UCLA Library, collects moving images as works of art and as social and historical documents, restores and preserves moving images for current and future generations, curates collections, programs and events using moving images to advance knowledge, and provides access to moving images for purposes of research, education and enjoyment. 

The Archive’s collections consist of over 520,000 holdings dating from the dawn of cinema to the present and cover a broad-spectrum of content from major Hollywood studios films and network television shows to independent productions, documentaries, theatrical newsreels and television newsfilms. 

Project Coordination

1. Coordinates large-scale projects, including workshops, residencies, fellowships, & award programs. Liaises with university organizations, non-profits, media arts centers, & film festivals, both domestic & international.

2. Conducts research for public programs, class presentations & project planning, including library & online research, speaking with scholars, filmmakers, & distributors, attending film festivals & screenings, & reviewing relevant periodicals.

3. Develops enhanced research and teaching resources to be used for course curriculum & in support of moving-image scholarship.

4. Cultivates ideas & relationships for future programming endeavors.

50%

Programming, Access, Administration, and Curatorial Support

1. Curates Archive collection titles for online access, managing rights clearances, permissions, and accompanying web content.

2. Assists programmers with film research, screening format coordination, rights and copyright approvals, and public exhibition permissions.

3. Writes and edits program notes, supports catalog production, and provides materials to marketing and outreach teams.

4. Introduces screenings, conducts on-stage interviews, and assists with filmmaker travel, translation, and event logistics.

30%

Community Support

1. Coordinates outreach and communication efforts for public programming in collaboration with Digital Content and Communications staff.

2. Builds and maintains relationships with community and campus organizations to expand audience engagement and partnership opportunities.

3. Serves as the primary contact for community partners, managing collaboration logistics and the distribution of promotional materials.

10%

Records Management and Coordination

1. Prepares & processes fiscal paperwork, including invoices, reimbursements, & purchase orders, & liaises with Business Services.

2. Maintains project records, tracking materials such as screeners, catalogs, publications, & reviews.

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Degree in Film/Media and/or Archival Studies, or equivalent education

Preferred

Experience working in public presentation settings, including coordinating artist and scholarly output.

Required

Demonstrated experience in writing and communication

Required

Experience with time management and coordinating of film events and productions.

Required

1. Experience with academic scholarship and publishing and knowledge of and strong interest in American and international cinema, film and television history, practice and criticism.

Required

2. Skill in using standard bibliographic and filmographic reference sources.

Required

3. Working knowledge of current policies and procedures accepted and used by the media community in the areas of public programming and exhibition.

Required

4. Skill in editing and proofreading written materials for accuracy, style, content, grammar, spelling and punctuation.

Required

5. Ability to work independently and follow through on assignments with minimal direction to maintain workflow with changing priorities, frequent interruptions, and conflicting deadlines.

Required

6. Skill in exercising a high level of judgment in prioritizing the calendar for individual and group meetings and/or events.

Required

7. Demonstrated ability to exercise sound judgment, initiative, and resourcefulness in identifying and solving problems and making decisions quickly and efficiently.

Required

8. Interpersonal skills to work cooperatively and effectively with project team including Archive units in Research & Education, Public Programming, Library Business Office, Cinema and Media Studies Department, TFT.

Required

9. Ability to take direction from supervisor and execute assigned tasks accurately and in a timely fashion.

Required

10. Interpersonal skill to deal effectively with media artists, filmmakers, industry and press personnel from a variety of economic, cultural, professional and national backgrounds.

Required

11. Proficiency in Microsoft Office, Excel and Google Suite; proficiency with Zoom or other video conferencing applications.

Required

12. Ability to use mathematical skills sufficiently to compute and summarize numbers and verify the accuracy of financial reports and invoices. creating visual reports based on financial or other data.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Powell Library/  Billy Wilder Theater, Hammer Museum

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.