State Authorizations Officer

ETHICS AND CMPLNC PROFL 3 (006232)

UCPath Position ID: TBD_1000497

Position Description History/Status

Approved Date:

9/25/2026 6:18:34 PM

Date Last Edited:

9/25/2026 6:18:31 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6200O

Organization:

CHANCELLOR'S ORGANIZATION              

Division Code:

6210D

Division:

CHANCELLOR'S ORGNZTN DIV               

Department:

300000 - ADMINISTRATIVE POLICIES & COMPLIANCE

Position Details

UCPath Position Number:

TBD_1000497

Position Description ID

265164

UC Payroll Title:

ETHICS AND CMPLNC PROFL 3 (006232)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 23

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40801424

Reports to Payroll Title:

ETHICS AND CMPLNC MGR 4

UCPath Department Head Position Number:

40801424

Department Head Payroll Title:

ETHICS AND CMPLNC MGR 4

DIRECTION - Indicates that the incumbent establishes procedures for attaining specific goals and objectives in a broad area of work. Only the final results of work done are typically reviewed. Incumbent typically develops procedures within the limits of established policy guidelines.

POSITION SUMMARY

The State Authorizations Office is responsible for working with stakeholders to promote compliance with state and foreign authorization regulations governing postsecondary distance education and physical presence rules across relevant jurisdictions, as well as certification requirements. 

UCLA is committed to conducting its affairs ethically and in compliance with applicable state and federal laws and regulations. The UCLA Compliance Office is part of the Office of the Chancellor and provides guidance and oversight of the development, implementation and administration of a compliance program that is consistent with UC policies, procedures, ethical principles and core values.

State Authorization Compliance 1

 • Promotes institutional compliance with state authorization regulations governing postsecondary distance education and physical presence across relevant U.S. jurisdictions.

 • Interprets, monitors compliance and makes recommendations to promote compliance with state statutes, and regulatory requirements impacting student services, and institutional activities.

 • Develops and maintains institutional procedures and controls to ensure ongoing compliance with state authorization requirements.

 • Coordinates with academic units, online program leadership, and legal counsel to evaluate activities for state authorization implications;

25%

State Authorization Compliance 2

 • Monitors legislative and regulatory developments and assesses institutional risk, recommending mitigation strategies and institutional responses.

 • Works with others to complete applications (initial, renewals, exemptions, data reports).

 • Works with other university departments to obtain engagement, data, and support for compliance activities.

 • Tracks and reports on curriculum changes, new programs, or other changes to approval agencies.

20%

Compliance Data Reports

 • Maintains accurate institutional records and documentation to support audits, reviews, and regulatory inquiries.

 • Develops dashboards, reports, and analyses to inform leadership of compliance status, trends, and risk exposure.

 • Ensures data integrity through coordination with institutional research, IT, registrar, and enrollment systems.

 • Prepares authorization or compliance reports where needed.

5%

Professional Licensure or Certification Compliance 1

 • Promotes institutional compliance with federal (34 CFR §668.43 and §668.50) and state regulations governing professional licensure disclosures for programs leading to licensure or certification.

 • Promotes processes to determine whether academic programs meet educational requirements for licensure in each state and territory.

 • Collaborates with academic departments, registrars, admissions, and advising units to ensure accurate, timely student disclosures regarding licensure eligibility (including state-by-state determinations and student location tracking).

 • Develops and maintains centralized tracking systems for licensure determinations, documentation, and disclosures.

20%

Professional Licensure or Certification Compliance 2

 • Provides guidance to program leadership on licensure requirements and supports new program approval processes.

 • Helps respond to regulatory inquiries, audits, and complaints related to licensure compliance.

 • Helps assesses institutional risk exposure related to licensure misalignment and implements corrective actions and continuous improvement initiatives.

20%

International Authorization & Compliance

 • Helps manage compliance related to authorization, approval, or registration requirements for delivering instruction, recruiting, or operating in international jurisdictions, including online education and partnership activities.

 • Helps coordinates due diligence and compliance review for international programs, agreements, and partnerships in collaboration with global engagement, legal affairs, and academic leadership.

 • Helps monitor evolving international regulatory environments and assesses implications for institutional activities abroad.

 • Helps advise leadership on compliance risks related to cross-border education, data sharing, and program delivery.

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

or combination of education and experience

Required

PhD

Preferred

Five years experience working in state authorizations field, higher education regulatory compliance, professional licensure background or equivalent.

Preferred

Administrative experience, overseeing operations in a Higher Education environment.

Required

Broad knowledge and experience with regulations and laws addressing state authorization rules governing postsecondary distance education and physical presence across relevant US. Jurisdictions.

Required

Demonstrated written and oral communication skills at a high management level. Ability to design and carry out a multifaceted communications program.

Required

Ability to effectively conduct training and education programs workshops and other presentations for small and large groups.

Required

Ability to effectively mediate conflict and communicate across constituencies while demonstrating empathy and understanding.

Required

Ability to manage stakeholders who have strong disagreements in policy procedure and structure.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Wilshire Center

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.