Associate Director of Compliance

ETHICS AND CMPLNC PROFL 1 (006235)

UCPath Position ID: 40101349

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1127755

Approved Date:

7/31/2025 12:06:51 PM

Date Last Edited:

7/31/2025 12:06:48 PM

Last Action Effective Date:

1/1/2020

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6000O

Organization:

INTERCOLLEGIATE ATHLETICS

Division Code:

5501D

Division:

INTERCOLLEGIATE ATHLETICS

Department:

374500 - INTERCOLLEGIATE ATHLETICS

Position Details

UCPath Position Number:

40101349

Position Description ID

166685

UC Payroll Title:

ETHICS AND CMPLNC PROFL 1 (006235)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 19

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

41038803

Reports to Payroll Title:

ETHICS AND CMPLNC PROFL 2

UCPath Department Head Position Number:

40713754

Department Head Payroll Title:

ATH MGR 4 PAC12

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

The Associate Director of Compliance reports directly to the Assistant Athletics Director for Compliance. Primary responsibilities include monitoring compliance with NCAA, Conference and UCLA rules and regulations; researching NCAA rules, case precedent and interpretations; evaluating initial eligibility, assist with monitoring recruitment database, providing rules education; administration of playing and practice seasons; time balance education; administrative and clerical support and other duties as assigned.

General NCAA and Conference Compliance Responsibilities

 • Act as the compliance department point person and liaison for TeamWorks.  Ensure staff is educated on how to best use the system for communication, forms and calendars. 

 • Responsible for updating and maintaining recruiting & compliance systems, including Teamworks and Compliance Assistant.

 • Assist w/ initial eligibility for prospective student-athletes; core course evaluations, foreign transcripts and transfer evaluations.

 • Liaison to assigned athletic teams and head coaches through the Head Coach Responsibility program.

 • Responsible for all compliance aspects and providing rules education for assigned athletic teams, coaches and student-athletes.

 • Responsible for collecting and evaluating annual coaching designations and reviewing outside income forms for NCAA compliance.

40%

General NCAA and Pac-12 Compliance Responsibilities

 • Liaison to various departments as assigned.

 • Assist with rules education presentations for student-athletes and coaches throughout the year.

 • Assist with game-day compliance monitoring at various athletic events.

 • Research and provide interpretations of NCAA and Conference rules.

20%

Time Management Program

 • Responsible for Playing Season Declarations and Dates of Competition audits.

 • Responsible for setup and configuration of playing seasons on TeamWorks.

 • Responsible for CARA monitoring by conducting weekly checks of practice log submissions to ensure adherence to NCAA rules and limitations.

 • Work with student-athletes to verify accuracy of practice log submissions.

 • Verify Time Management Plan declarations adhere to NCAA rules and institutional policy.

 • Conduct Time Management Plan review meetings in accordance with institutional policy.

 • Track changes to Time Management Plans and ensure compliance with NCAA rules and institutional policies.

 • Submit necessary waivers related to days off and other Time Management Legislation.

20%

Administrative Responsibilities

 • Assist with scheduling for the Director Compliance. Interview, screen, make recommendations, schedule appointments, reserve meeting space and disseminate information and as needed for other compliance staff members.

 • Research and compile relevant documents, minutes, agendas and other materials for meetings, speaking engagements and conferences (e.g., biweekly compliance staff meeting, Regional Rules, NAAC, etc.).

 • Other duties as assigned by the Director Compliance.

10%

Rules Compliance

 • Comply with all Federal, State, University and Department requirements established pursuant to Title IX, including the mandatory reporting requirements for a “Responsible Employee.”

 • The DIA is governed by the NCAA, Big Ten Conference, Mountain Pacific Sports Federation and University of California System.  The incumbent is required to comply with the applicable rules, regulations and policies of those organizations.

    ◦ Review and retain all rules compliance disseminated by the DIA Compliance office.

    ◦ Report all NCAA and conference violations.

    ◦ Sign the annual NCAA Certification of Compliance form.

    ◦ Complete the Athletically-Related Income form annually.

    ◦ Comply with California State Child Abuse & Neglect Reporting Act (CANRA) Law and adhere to mandatory reporting guidelines.

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Bachelor’s Degree or equivalent work experience and training required.

Required

1-2 year working experience with NCAA Compliance at Division I intercollegiate athletics level strongly preferred.

Preferred

Experience working with TeamWorks and Compliance Assistant preferred.

Preferred

Demonstrated eagerness to learn on the job and work hard to excel in the position.  Candidates should have experience conducting research, possess superior critical thinking skills, and demonstrate strong organizational abilities.

Required

Working knowledge of NCAA rules and regulations preferred.

Preferred

Ability to perform duties with a great degree of accuracy, meet deadlines, work effectively under conditions of frequent interruptions and fluctuating workload.

Required

Analytical skill to evaluate information, identify and resolve problems.

Required

Ability to work effectively in teams and independently required.

Required

Ability to attend competitions and events at night and on weekends, as necessary, required.

Required

Strong verbal and written communication skills required.

Required

Ability to establish and maintain cooperative working relationships with coaches, students, other staff members and campus administrators.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

10%

Travel for position duties and tasks as needed.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

JD Morgan Center. 325 Westwood Plaza. Los Angeles, CA 90095

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.