Environmental Health and Safety Specialist 3

EHS SPEC 3 (007146)

UCPath Position ID: TBD_940547

Position Description History/Status

Approved Date:

12/12/2025 6:19:54 PM

Date Last Edited:

12/12/2025 6:19:51 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

5200O

Organization:

CAMPUS AND COMMUNITY SAFETY

Division Code:

5220D

Division:

EMERGENCY MANAGEMENT

Department:

340200 - OFFICE OF EMERGENCY MANAGEMENT

Position Details

UCPath Position Number:

TBD_940547

Position Description ID

246324

UC Payroll Title:

EHS SPEC 3 (007146)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 22

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

F: All Others - Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40824040

Reports to Payroll Title:

EHS MGR 1

UCPath Department Head Position Number:

4109107

Department Head Payroll Title:

EXEC ADVISOR MGR 3

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

Under general supervision from the Director of Emergency Management, the Emergency Management Specialist serves as a subject matter expert and project lead for initiatives of critical importance. This position liaises with campus departments to develop and revise emergency operations and response plans, provides support for preparedness training and exercises, responds to emergencies, and ensures readiness of UCLA's emergency response, Emergency Operations Center (EOC), and recovery systems.

The UCLA Office of Emergency Management (OEM) is responsible for leading the university’s efforts to prepare for, respond to, recover from, and mitigate the impacts of emergencies and disasters affecting the campus community. OEM works collaboratively across departments to develop emergency plans, conduct training and exercises, enhance campus readiness, and ensure compliance with University of California systemwide policies and federal, state, and local regulations. As UCLA continues to grow in complexity—including serving as the designated Athlete Village for the LA28 Olympics and Paralympics—OEM plays a vital role in building a culture of preparedness and resilience across the university.

Emergency Plan Development, Training, and Exercising

Develop, update, and maintain campus-wide emergency operations plans, annexes, and departmental response plans in alignment with UC system policies, local/federal regulations, and best practices (e.g., NIMS/ICS). Conduct risk assessments and gap analyses to inform planning priorities and ensure plans are scalable for a wide range of hazards, including natural disasters, public health emergencies, and large-scale events like the LA28 Olympics and Paralympics. Design and deliver emergency preparedness training for staff, faculty, and students, including EOC operations, evacuation procedures, and response operations. Develop accessible training materials and job aids to support compliance across diverse campus audiences. Facilitate after-action reviews and improvement planning pro

35%

Emergency Preparedness and Engagement

Design, configure, and optimize mass notification systems (BruinAlert) to ensure timely, accurate, and effective communication during emergencies. Collaborate with IT and vendor partners to integrate new features, platforms (e.g., SMS, email, signage, voice), and system updates. Work with campus partners to ensure alignment of alerting protocols and readiness. Provide technical guidance and training to stakeholders on proper use and interpretation of BruinAlert communications.

20%

BruinAlert Systems Development, Testing, and Maintenance

Design, configure, and optimize mass notification systems (BruinAlert) to ensure timely, accurate, and effective communication during emergencies.  Collaborate with IT and vendor partners to integrate new features, platforms (e.g., SMS, email, signage, voice), and system updates. Work with campus partners to ensure alignment of alerting protocols and readiness. Provide technical guidance and training to stakeholders on proper use and interpretation of BruinAlert communications.

15%

Maintain CEOC and System Readiness

Maintain and refine the UCLA Emergency Response Plan for use by the campus community. Publish Emergency Response Plans electronically and in hardcopy, and coordinate distribution across departments. Act as liaison with UCLA departments on the Disaster Planning Committee.  Update the UCLA OEM website and other resources that support community preparedness. Deliver emergency preparedness and public education presentations to campus departments and community groups.

15%

Representation and Partnerships and Coordination

Maintain liaison with federal, state, county, and city agencies (e.g., FEMA, OES, Red Cross) to enhance resource availability and efficiency. Represent UCLA on emergency planning committees. Responsible for coordinating major campus events including labor strikes. Participate in response activations, which may involve sensitive information during briefings with Campus Human Resources and Employee Labor Relations colleagues.

10%

Exercise Design, Delivery, and Evaluation

Develop, deliver, and evaluate tabletop, functional, and full-scale exercises aligned with HSEEP and ICS standards. Prepare After-Action and Corrective Action reports. Provide leadership for exercise simulation and evaluation teams. Provide training in ICS, Emergency Action Plan implementation, and EOC operations.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Bachelor’s degree in related area/field or equivalent experience/training.

Required

Minimum 5 years documented experience in emergency management.

Required

Experience working in a University setting. (

Preferred

Experience in tabletop, functional, and full-scale exercise design; FEMA/EMI MEPP certification.

Preferred

Driver License

•

Must possess, upon hire, and maintain a valid CA noncommercial Class C License in accordance with the California (CA) Department of Motor Vehicles.

Required

Valid California Driver’s License

Required

Associate Emergency Manager (AEM) or Certified Emergency Manager (CEM), IAEM.

Preferred

HSEEP certification/experience.

Preferred

Expert knowledge of SEMS and ability to teach concepts.

Required

Background in environmental and occupational health programs.

Required

Ability and willingness to return to campus immediately for major emergencies.

Required

Ability to work effectively in crisis situations with a professional demeanor.

Required

Ability to organize and prioritize workload to meet deadlines.

Required

Strong public speaking, presentation, and communication skills, including AV proficiency.

Required

Strong writing skills for plans, reports, and correspondence.

Required

Analytical skills for problem-solving and decision-making.

Required

Proficiency in MS Office Suite, Adobe software, and Visio.

Required

Valid California Driver’s License and ability to drive light vehicles.

Required

Experience developing and facilitating EM trainings and exercises.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Driving Record: The position is subject to the California DMV "Pull Notice System" and continued employment is contingent upon proof of a satisfactory driving record.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Standing/Walking

X

X

Sitting

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.