Dental Assistant-FGDP

DENTAL AST (009199)

UCPath Position ID: 41045940

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1120958

Approved Date:

4/18/2024 2:33:27 PM

Date Last Edited:

4/18/2024 2:33:23 PM

Last Action Effective Date:

4/18/2024

Organization Details

Business Unit (Location):

LACMP

Organization Code:

2100O

Organization:

DENTISTRY                              

Division Code:

2110D

Division:

CLINICAL                               

Department:

135000 - DENTISTRY

Position Details

UCPath Position Number:

41045940

Position Description ID

172412

UC Payroll Title:

DENTAL AST (009199)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

EX: Patient Care Technical

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40063722

Reports to Payroll Title:

AMBUL CARE ADMSTN SUPV 2

UCPath Department Head Position Number:

40061708

Department Head Payroll Title:

Dean

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

Incumbent functions as a Dental Assistant (DA) chairside assistant in the UCLA Faculty Group Dental Practice (FGDP). The FGDP is a dental practice with more than 25 faculty general dentists and specialists. Responsibilities include performing all (DA) duties as allowed by the Dental Board of California including general dentistry, endodontics, oral and implant surgery, fixed and removable prosthodontics, pediatrics, periodontics, and orthodontics. The incumbent will perform other clinical support activities as requested by the supervisor.

The DA reports to the FGDP Practice Manager and will be under the direct/general supervision of the faculty during patient care procedures when required by the Dental Board of California. The DA may also be accountable to peers placed in leadership positions within their divisional focus and responsibilities. The DA is expected to perform responsibilities independently and to prioritize and organize work to ensure that all assigned duties are completed in a timely manner including a portion of their time for miscellaneous duties. The DA is also expected to dedicate their efforts to helping others, covering when colleagues are absent, learning and expanding their industry knowledge, and generally willing to expand duties and assist with other projects as the need may arise. Delegated projects and performance are to be reviewed by the Practice Manager periodically. A performance evaluation will be undertaken on an annual basis with input regarding clinical techniques and work performance solicited from faculty dental practitioners.

Chairside Assisting

1. Set up assigned operatories with the appropriate armamentarium, equipment & barriers for all chairside procedures in accordance with established FGDP procedures & standards, including infection control.

2. Assist dentist in all chairside procedures as allowed by the Dental Board of California including: a) intraoral impressions for diagnostic & opposing models, bleaching trays, temporary crowns & bridges, sports guards & all non-prosthodontic appliances; b) place & remove rubber dams or other isolation devices; c) operate dental radiography equipment for the purpose of radiology in compliance under Section1656; d) perform intraoral & extraoral photography; e) after adjustment by the dentist, examine & seat removable orthodontic appliances & deliver care instructions to patients

80%

Chairside Assisting -cont.-

f) place & remove orthodontic separators; g) place, wedge and remove matrices for restorative procedures; h) Take face bow transfers & bite registrations; i) remove post extraction & periodontal dressings.

3. Clean operatory & remove all contaminated instruments, biohazard waste, disposables, etc. after patient care in accordance with established procedures & standards, including infection control.

4. In compliance with infection control policies of the Faculty Group Dental Practice (FGDP), disinfect operatories (including evacuation systems), sterilize instruments & manage supplies related to patient activities.

5. Under well-defined & specific conditions including attending supervision, assist faculty in providing nitrous oxide analgesia/sedation.

0%

Chairside Assisting -cont.-

6. Under well-defined & specific conditions including direct supervision, assist faculty in monitoring patient sedation, limited to reading and transmitting information from monitor display during inoperative phase of surgery.

7. Take x-rays on patients as needed when requested by the dentist.

8. Follow clinic procedures during patient medical emergencies including phone calls to emergency response areas, and providing oxygen tanks & other emergency equipment as indicated.

9. Ability to cross train as needed to perform chairside assisting to multiple treatment specialties as needed by the practice.

0%

Administrative Responsibilities

1. Scan all necessary/important documents into patient's electronic record.

2. Review patient electronic record & insure patient procedure notes have been entered & signed by practitioner after completion of each treatment. Enter procedures & treatment charges into computer system.

3. Check & ensure all legal forms such as informed consents & treatment plans are completed & signed before dental surgeries.

4. Advise faculty practitioners of any balances that may be showing on patient's account that would be noted on the daily schedules.

5. Enter patient treatment plan into system & obtain approval from Practice Manager and/or Insurance Manager before presenting treatment to patient.

6. Make certain proper appointments are made for future treatment.

10%

Administrative Responsibilities -cont.-

7. Escort patient to Practice Cashier to make payments.

8. Answer patient questions concerning procedures.

9. Write up any adjustments forms for any reductions approved by practice doctor, manager.

10. Inform patient of cash collection policy & amount due to that visit as necessary.

11. Perform data entry to set up appointments whenever necessary.

12. Participate in requested surveys, peer reviews, & team building opportunities as presented by the Practice Manager or other practice leadership.

0%

Maintenance and Stocking Operatories

1. Work in compliance with infection control policies in the practice related to disinfection of operatories, instrument sterilization procedures, & dispensing of sterile instruments and supplies.

2. Turn off equipment after use.

3. Maintain operatories by ensuring they are kept neat  orderly in physical appearance.

4. Procure and return equipment, instruments and supplies.

5. Maintain proper levels of supplies and medicaments. Place orders with manager when stock levels are low.

6. Ensure that FGDP equipment is functional and in good working condition. Advise Practice Manager of needed repair or replacement.

5%

Other duties

1. Review practitioner schedules and check that lab cases have been completed by the lab and are ready for delivery to the patient one day prior to delivery date.

2. Pick up impression trays from the lab and clean them (weekly).

3. Serve as back-up to sterilization staff when necessary.

4. Serve as back-up to colleagues and other staff when necessary.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

CPR

Current

Required

California Radiology Certificate and ability to take radiographs.

Current

Preferred

Demonstrated knowledge of what constitutes confidential information and skill in maintaining confidentiality (HIPAA) with regard to sensitive patient, faculty, resident and staff information.

Required

Computer skills to effectively utilize Dentrix computerized scheduling and billing system.

Required

Demonstrated organizational skills to create and maintain an inventory of dental instruments, equipment and supplies in the working operatories.

Required

Demonstrated English verbal communication skills to collect and relate information to patient, staff and faculty. English writing skills to enter accurate information in patient electronic dental records.

Required

Ability to organize work and set priorities to reflect relative importance of job responsibility.

Required

Ability to perform effectively under conditions of fluctuating workload.

Required

Ability to recognize an emergency situation and respond appropriately.

Required

Demonstrated skills to establish and maintain cooperative working relationships with faculty members, co-workers, patients and the public.

Required

Working knowledge of dental terminology, materials, equipment & procedures related to general dentistry, endodontics, oral & implant surgery, orthodontics, fixed & removable prosthodontics, pediatrics & periodontics.

Required

Working knowledge of the principles of 4-handed dentistry.

Required

Working knowledge of the principles of infection control and sterilization procedures.

Required

Working knowledge to perform DA duties as allowed by California State law/Dental Board of California for Dental Assistants.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

TB Test: Continued employment is contingent upon the completion of a satisfactory TB test.

COVID and Flu Vaccinations: The position is subject to providing evidence of inoculation.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

Maintain consistent work schedule arriving on time as scheduled, Monday - Friday from 8:00 AM to 5:00 PM

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Clinical Setting

Location Setting:

Campus

Location:

Faculty Group Dental Practice Ste. 350

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

X

Physical requirements other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 1: Position in which required tasks routinely involve a potential for mucous membrane or skin contact with blood, body fluids or tissues, potential spills, and splashes. Use of appropriate measures is required for every employee in this position.