Assistant Director, Contract Administration

CONTRACT ADM 4 (000345)

UCPath Position ID: 41062821

Position Description History/Status

Approved Date:

10/14/2026 3:29:56 PM

Date Last Edited:

10/22/2026 12:20:40 PM

Last Action Effective Date:

10/22/2026

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6400O

Organization:

VICE CHANCELLOR/CHIEF FINANCIAL OFFICER

Division Code:

5301D

Division:

CAPITAL PROGRAMS                       

Department:

270000 - CAPITAL PROGRAMS

Position Details

UCPath Position Number:

41062821

Position Description ID

265851

UC Payroll Title:

CONTRACT ADM 4 (000345)

Personnel Program

Management and Senior Professional (MSP)

Salary Grade:

Grade 24

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

C: Supervisor - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

41219769

Reports to Payroll Title:

CONTRACT ADMSTN MGR 2

UCPath Department Head Position Number:

40057841

Department Head Payroll Title:

FINANCIAL ANL MGR 4

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

007379

CONTRACT ADM 2

3

007380

CONTRACT ADM 1

1

POSITION SUMMARY

The Assistant Director of Contract Administration will utilize extensive experience and advanced contract administration skills to draft and issue highly complex and customized contracts in compliance with Public Contract Code and UC policy and provide counsel to delegated units in the selection of appropriate project delivery methods, interpretation of contract language, rights, obligations, and risk profiles of proposed actions which may require consultation with General Counsel and Office of the President. The Assistant Director may also coordinate activities related to legal issues, claims, and major capital litigation for projects managed by Capital Programs.

Reporting to the Director of Contract Administration, the Assistant Director is a technical leader with a high degree of knowledge in Contract Administration with recognized expertise in construction contracting. Required skills include the ability to analyze unique issues/problems without precedent or structure to arrive at effective solutions; and demonstrated management skills over areas of responsibility to formulate strategies and administer policies, processes, and resources with a high degree of autonomy.

The incumbent independently prioritizes and completes assignments following established departmental guidelines and University policies.

UCLA Capital Programs is responsible for the planning, design, and construction of capital improvement projects at the nation's number-one public university. Responsibilities include development of financial strategies, programming, planning, environmental reviews, contract administration, project management, construction management, and inspection services.

Contract Administration is responsible for the development and execution of all legally binding construction contracts and agreements supporting the successful execution of all major and minor capital improvement projects for Capital Programs, Facilities Management, Housing and Hospitality, the UCLA Medical Enterprise, and Information Services. With core competencies in CM@Risk, Design Build, Progressive Design Build, Job order Contracting, and Unit Price Job Orders, Contract Administration provides guidance and contract related services to all delegated units.

Contract Development & Implementation

 • Develop complex construction contract documents and manage all aspects of the bid and award process in compliance with UC Policy and Public Contract Code requirements

 • Consult with leadership, project management and outside professionals to elicit project specific needs and areas of concern; and address said needs and concerns in legally binding, policy compliant documents

 • Review construction contracts and design agreements prepared by others, ensuring all work is produced in compliance with applicable laws, policies and guidelines, providing guidance as needed

 • Review and edit technical specifications for full coordination with other contract documents and compliance with contract, policy and PCC requirements

 • Address and resolve contract-related disputes (bid protests; bid irregularities;hearings and subcontractor substitutions

 • Provide counsel and guidance to leadership, project management and professional staff on all aspects Public Contract Code and UC Policy requirements and provide interpretation and intent of University's Contract Documents

 • Under minimal direction of the Director, oversee departmental work output,personnel and procedures

 • Establish strategic plans and objectives resulting in exceptional departmental performance and services

 • Mentor staff to expand core competencies and proficiencies in all areas of contract Administration

 • Develop and implement training programs for delegated units and outside professionals

 • Develop reports, procedures, policies and administrative guidelines as needed by the Director

90%

Legal Support

 • Coordinate Capital Programs activities related to legal issues

 • Draft appropriate legal correspondence, consulting with Office of the President and Office of General Counsel

 • Respond to public requests for information under the California Public Records Act and federal Freedom of Information Act, and respond to subpoenas for University records, including compilation of responsive documents and review of privileged and/or confidential information not subject to release

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in Architecture, Construction Management, Juris Doctorate, or related field with equivalent combination of education and experience/training

Required

Minimum of 5 Years

of experience in design and construction contract administration at a public university or public agency

Required

Working knowledge of architectural, engineering, design, construction, project management and construction processes

Required

Advanced knowledge of CM@Risk, Design Build, Design/Bid/Build and JOC delivery

Required

Advanced knowledge in all aspects of contract administration, including ability to research, interpret and apply requirements associated with the UC Facilities Manual, UC Business and Finance Bulletins, California Public Contract Code, Labor Code, as well as all other applicable laws, guidelines, policies, procedures and practices

Required

Ability to critically think, question assumptions and exercise sound judgment to arrive at appropriate business decisions, balancing time, risks, cost factors and other considerations

Required

Excellent written and oral communication skills to effectively communicate at all organizational levels including Office of the President and Office of General Counsel

Required

Advanced political acumen and interpersonal communication skills to work with broad and diverse constituencies providing clear understanding and acceptance of University requirements

Required

Strong personnel administration skills, including selection, training, mentoring and evaluation of professional staff, taking corrective action as required

Required

Ability to establish and foster a positive, cooperative and productive work atmosphere to achieving departmental objectives

Required

Ability to independently organize work, demonstrating initiative and follow through to meet deadlines with minimal or no direction with a high degree of individual initiative and problem-solving ability

Required

Advanced presentation and communications skills to develop, and conduct workshops and seminars for the purpose of hosting recruitment events, orientation programs, and training on University policy, contract documents, and related programs

Required

Ability to develop reports and procedures, policies, administrative guidelines, reports and correspondence, and training material

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Campus

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.