Director of Contract Administration

CONTRACT ADMSTN MGR 2 (000448)

UCPath Position ID: TBD_189718

Position Description History/Status

Approved Date:

9/8/2025 4:47:50 PM

Date Last Edited:

9/8/2025 4:47:47 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6400O

Organization:

VICE CHANCELLOR/CHIEF FINANCIAL OFFICER

Division Code:

5301D

Division:

CAPITAL PROGRAMS

Department:

270000 - CAPITAL PROGRAMS

Position Details

UCPath Position Number:

TBD_189718

Position Description ID

244481

UC Payroll Title:

CONTRACT ADMSTN MGR 2 (000448)

Personnel Program

Management and Senior Professional (MSP)

Salary Grade:

Grade 26

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

A: Manager - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40057841

Reports to Payroll Title:

Associate Vice Chancellor, Capital Planning & Finance

UCPath Department Head Position Number:

40057841

Department Head Payroll Title:

FINANCIAL ANL MGR 4

GENERAL DIRECTION - Indicates that the incumbent receives guidance in terms of broad goals and overall objectives and is responsible for establishing the methods to attain them. Generally the incumbent is in charge of an area of work, and typically formulates policy for this area but does not necessarily have final authority for approving policy.

007380

Contract Admin Supervisor (CONTRACT ADM 3)

1

000345 

Contract Admin Asst Director (CONTRACT ADM 4)

1

007379

Contract Admin (CONTRACT ADM 2)

3

POSITION SUMMARY

Reporting to the Associate Vice Chancellor-Capital Planning and Finance, the Director of Contract Administration has lead responsibility in structuring and administering legally binding contractual documents that establish business relationships between the University and outside professionals (design professionals, construction contractors, and professional consultants) for the campus' overall capital improvement program. Professional contracting services are provided in compliance with applicable laws and system-wide and campus policies and procedures. The Director advises campus senior leadership of contractual rights and obligations and provides interpretation of terms and conditions. The Director exercises critical judgment in the development and implementation of specialized contracting methodologies for each campus department (Capital Programs, Facilities Management, Housing Administration, Medical Center, Information Technology Services, and Athletics). The Director is the primary liaison with the Office of the President and the Office of General Counsel for all contractual matters, takes an active role in system-wide committees that determine the direction of the UC's capital program contractual approach, and acts as a resource for other UC campuses. The Director possesses expert-level contract administrative skills and technical expertise in CM@Risk, Design Build, Progressive Design Build, and Job Order Contracting, and oversees a highly specialized team of Contract Administrators who annually issue more than 1,000 design and construction contracts and agreements valued in excess of $250 million.

UCLA Capital Programs is responsible for the planning, design, and construction of capital improvement projects at one of the nation's leading public universities. Responsibilities include development of financial strategies, programming, planning, environmental reviews, contract administration, project management, construction management, and inspection services. Contract Administration is responsible for the development and execution of all legally binding construction contracts and agreements supporting the successful execution of all major and minor capital improvement projects for the campus. 

Management of Contract Administration

          Ensure Contract Administration services adhere to all applicable policies, statutes, procedures and guidelines.

          • Oversee resolution of contract-related disputes (bid protests; bid irregularities; hearings; subcontractor substitutions; etc.).

          • Develop strategic plans, objectives and procedures to improve departmental performance and services.

          • Oversee development and implementation of formal training programs for in-house staff and outside professionals to ensure compliance with University policies and procedures.

          • Oversee Contract Administrators and subordinate managers and provide training and mentorship to expand core competencies in all areas of Contract Administration.

          • Oversee responses to Public Records Requests under the California Public Records Act and federal Freedom of Information Act and respond to subpoenas for University records.

           

40%

Contract Development / Bid and Execution

          Develop and issue complex construction contracts and manage all aspects of the bid and award process in compliance with UC Policy and Public Contract Code.

          • Review contracts and agreements prepared by others, ensuring compliance with applicable laws, policies and guidelines.

          • Review technical specifications for compliance with legal and policy requirements.

          • Lead Pre-Bid Conferences and Proctor Best Value Evaluation Committees.

          • Evaluate Bids, address Bid irregularities, draft and issue Bid Protests responses, represent the University in Bid Protest Hearings.

           

40%

Contract Advisory Services

          Engage with Leadership to establish strategic plans and objectives related to the Capital Improvement Program.

          • Advise Leadership, Senior Management and Professional staff on Public Contract Code, UC Policy and legal issues related to contract administration.

          • Engage with Senior Management to understand project needs and advise on appropriate delivery methods.

          • Provide interpretation of contractual requirements and advise on appropriate responses to contractual failures and performance issues.

          • Draft and issue formal Notices and project correspondence.

           

10%

System-Wide Collaboration

          Function as the point of Contact with Office of the President and Office of General Counsel for all contractual related matters.

          • Collaborate with Office of the President and Office of General Counsel on the development of new contracting methodologies.

          • Provide advice and guidance to other UC campuses on contractual related matters.

           

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in architecture, Construction Management, Juris Doctorate, or related field with equivalent combination of education and experience.

Required

• Minimum ten years of experience in contract administration for a large public entity, including direct responsibility managing professional staff

Required

• Advanced knowledge of and analytical skills related to all applicable laws, rules, regulations, guidelines, policies and construction industry contracting practices.

Required

• Ability to read, comprehend, and develop legal and technical documents

Required

• Excellent written and oral communication skills to effectively communicate at all organizational levels and with Office of the President and Office of the General Counsel

Required

• Advanced written, verbal, and interpersonal communication skills, and proven ability in making effective presentations

Required

• Proven ability to establish and maintain effective and diplomatic relations with widely diverse groups

Required

• Advanced negotiation and persuasion skills

Required

• Advanced problem recognition and resolution skills

Required

• Working knowledge of administrative management systems to assess and develop guidelines and procedures to increase organizational efficiency and effectiveness

Required

• Advanced knowledge of computers and Microsoft software (e.g., Windows, Word, Outlook, Excel)

Required

• Advanced ability to quickly learn new applications and industry software

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Campus

Standing/Walking

X

X

Sitting

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.