Clinical Research Coordinator

CLIN RSCH CRD (009335)

UCPath Position ID: TBD_941032

Position Description History/Status

Approved Date:

2/26/2026 12:09:34 AM

Date Last Edited:

2/26/2026 12:09:32 AM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1300O

Organization:

LETTERS AND SCIENCE

Division Code:

1340D

Division:

L&S PHYSICAL SCIENCES

Department:

098000 - CHEMISTRY AND BIOCHEMISTRY

Position Details

UCPath Position Number:

TBD_941032

Position Description ID

252524

UC Payroll Title:

CLIN RSCH CRD (009335)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

RX: Research Support Professionals

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40937140

Reports to Payroll Title:

Professor

UCPath Department Head Position Number:

40062513

Department Head Payroll Title:

Chair

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

Job Summary Statement: Under the direction of the Principal Investigator, the Clinical Research Coordinator oversees all clinical, field, and operational aspects of a multi-site firefighter cancer research study. The position integrates human-subjects research coordination, project management, field biospecimen collection, environmental sampling, regular communication with firefighters and department personnel regarding scientific and operational matters, advanced laboratory analysis  ensureing regulatory compliance participant safety, and timely achievement of study objectives.

Responsibilities include participant recruitment and consent, scheduling and facilitating blood draws, coordinating with collaborating laboratories for biomarker analysis, maintaining HIPAA-compliant data systems, leading field research efforts for biospecimen and environmental sampling on or near active fire fronts, coordination with fire department and labor union leadership. The coordinator organizes and maintains the research laboratory and also orders and maintains the inventory of supplies required for field collection and laboratory operations.

 The successful candidate is also expected to possess the skills, knowledge, and abilities necessary to complete successful performance of the duties assigned as well as thorough knowledge of fire department strategy, tactics, culture, and organizational/incident command structure

There is clinical work associated with this position. 

General and specific supervision is provided by the Principal Investigator. The coordinator is expected to exercise independent judgment in day-to-day study operations and to supervise research assistants, phlebotomists, and student staff.

Clinical Research Coordination

A.1) Recruit, consent, and schedule firefighter participants for blood draws and follow-up visits.

A.2) Collect and process biospecimens, coordinate phlebotomy services, and ensure proper chain-of-custody and shipping to partner labs.

 A.3) Maintain HIPAA-compliant participant records and electronic case report forms.

A.4) Monitor participant safety and adverse events, reporting to the IRB and PI.

A.5 ) Coordinate logistics of blood draw supplies at enrollment sites

40%

Data and Regulatory Oversight

B.1) Maintain secure REDCap and other study databases

B.2) Ensure compliance with HIPPA, GCP, and UCLA research policies

B.3) Generating and maintaining databases for all digital documents

10%

Laboratory Management

C.1) Coordinate procurement, receipt, and quality inspection of laboratory equipment and field-collection kits; Research pricing, comparison shopping, contacting vendors for quotations, negotiating discounts

C.2) Laboratory record keeping including: phlebotomy supplies inventory, biospecimen inventory, equipment manuals, warranties, software, etc.

C.3) Cataloging and archiving of laboratory notebooks and research materials

C.4) Maintaining filing system for all hard-copy documents

20%

Laboratory Safety

D.1). Comply with UCLA EH&S safety policies.

D.2)  Perform safety and facility inspection of laboratories to ensure safe and efficient usage of facilities by students.

D.3) Report all accidents in instructional laboratories to Chemical Safety Officer.

D.4) Proper disposal of biohazard wastes in compliance with UCLA EH&S regulation.

5%

Laboratory Research

E.1) Perform sample preparation and aliquoting for downstream biomarker testing, including plasma/serum separation and cryopreservation at appropriate temperatures.

E.2) Conduct analytical assays following established SOPs and quality-control guidelines.

E.3) Maintain detailed laboratory notebooks and electronic records of all experimental procedures, raw data, and instrument performance logs.

E) Ensure all analytical activities meet UCLA Environmental Health & Safety (EH&S), OSHA, and Good Clinical Laboratory Practice (GCLP) standards.

5%

Field Research

F.1) Leverage understanding of fire department and labor union culture and organization/incident command structure to develop strong points of contact across California Fire departments.

F.2) Liaise with study collaborators and hosting departments.

F.32) Supervise and assist phlebotomists and field staff in collecting and processing firefighter biospecimens; oversee specimen labeling, packaging, and refrigerated or frozen transport according to UCLA biosafety standards.

F.43) Coordinate field collections for environmental sampling at active fire incidents, ensuring proper PPE use, equipment calibration, and secure transport of samples for laboratory analysis.

20%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

High School Diploma

and sufficient experience and demonstrated skills to successfully perform the assigned duties and responsibilities.

Required

Bachelor's Degree

in Health-related or life science field or equivalent experience/training

Preferred

Strong project management skills: budgeting, scheduling, and multi-site coordination

Required

Experience coordinating human-subjects or clinical research with firefighters, including IRB and HIPAA compliance

Required

10+ years of experience interacting and working with fire service personnel,  apparatus, and equipmentes.  Thorough knowledge of fire department culture, shift schedules, strategy, tactics, and organi

Required

Proficiency with REDCap, Excel, and database management; ability to create SOPs and conduct QA/QC checks

Required

  Knowledge of the safe handling and disposal of hazardous chemicals and safe laboratory practices. Knowledge of current state, federal, OSHA regulations as they apply to the assigned tasks. Knowledge of UCLA regulations is strongly preferred.

Required

Working knowledge of Macintosh desktop computers and common associated software, including Word, Excel and Filemaker Pro.

Required

Working knowledge of the fire incident command structure; possesesses ICS 100 and ICS 700 Certification

Required

Advanced laboratory skills including biospecimen processing, Luminex or similar immunoassays, and instrument calibration/maintenance

Required

2+ years of scientific communication experience with   firefighter participants, hosting fire departments and union representatives, co-investigators, support staff. Possesses excellent verbal and written communication skills to convey procedures in a clear concise manner.

Required

Knowledge of Physical Biochemistry and Organic Chemistry.

Required

Over 5 years of field research experience with firefighters including human subjects research and environmental sampling techniques and operation of portable air- and surface-sampling equipment

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Young Hall

Standing/Walking

X

Sitting

X

Bending/Stooping

X

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.