Pacific AIDS Education and Training Centers– Program Coordinator  

BLANK AST 3 (004722)

UCPath Position ID: 41256519

Position Description History/Status

Approved Date:

7/31/2026 4:59:36 PM

Date Last Edited:

7/31/2026 4:59:33 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

2100O

Organization:

DENTISTRY                              

Division Code:

2110D

Division:

CLINICAL                               

Department:

135000 - DENTISTRY

Position Details

UCPath Position Number:

41256519

Position Description ID

262716

UC Payroll Title:

BLANK AST 3 (004722)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

CX: Clerical & Allied Services

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

41222970

Reports to Payroll Title:

ACAD PRG MGT OFCR 4 RP

UCPath Department Head Position Number:

40061708

Department Head Payroll Title:

DEAN

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

Under the direction of the Program Director, this position coordinates and supports program operations for PAETC Southern California training initiatives, including participant recruitment and registration, marketing and outreach, training logistics, development and dissemination of training materials, and administrative, technical, and financial support for training activities. The position oversees continuing education certification processes, supports data collection and reporting requirements, and ensures compliance with program and funding requirements. In addition, the incumbent coordinates activities for the PAETC Southern Region Interprofessional Education (IPE) Program and serves as a liaison with participating partners and stakeholders.

Since our inception in 1964, our focus has been on achieving and maintaining excellence in four areas: comprehensive dental education, cutting-edge research, quality patient care, and a shared commitment to community service. For six decades, our dedicated student dentists, faculty, staff, alumni, and friends, have propelled the UCLA School of Dentistry to being one of the premier dental schools in the world.

ADMINISTRATIVE SUPPORT FOR PAETC SOUTHERN REGION ACTIVITIES

1. Provide administrative support in recruitment and enrollment activities for PAETC Southern Region training programs of the trainees, including participant outreach strategies and coordination with affiliated training sites to ensure achievement of program objectives.

2. Coordinate and monitor compliance activities related to federal, state, and local requirements governing training content and continuing education; identify issues and recommend corrective actions to ensure program adherence to applicable policies and standards.

3. Coordinate implementation of HIV-related training curricula across UCLA and subcontracted or affiliated university and clinical sites, ensuring consistency with program goals and established educational standards.

4. Manage the development and maintenance of asynchronous online HIV training modules.

5. Oversee training program evaluation and compliance functions to enhance program effectiveness and accountability.

6. Administer financial and operational processes related to training activities, including honoraria, reimbursements, and procurement of supplies; ensure expenditures comply with university requirements.

85%

OUTREACH AND OTHER DUTIES

1. Coordinate and administer marketing and outreach activities for PAETC Southern California training programs, including targeted communications strategies, preparation and review of promotional materials, approval submissions, and dissemination of information to HIV service providers.

2. Serve as the primary administrative liaison between PAETC Southern California and subcontracted and affiliated university and clinical sites, by coordinating program activities, facilitating communication, and ensuring consistent implementation of program requirements and objectives.

3. Serve as the point of contact and liaison between PAETC Southern California and federal, state, and local government agencies and external partners that monitor policy and regulatory developments related to HIV prevention, care, and treatment.

4. Other duties as assigned in support of program and departmental objectives.

15%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Bachelor's degree or equivalent professional experience.

Preferred

Ability to work independently and as a productive team member in varied activities and projects. Manage and prioritize own time and use sound judgment skills to handle non-routine matters.

Required

Strong interpersonal skills and ability to maintain a positive attitude and cooperative working relationship with others at all times. Persistence in a professional, courteous, and tactful manner as required. Demonstrated ability to work well with individuals from diverse cultures and backgrounds.

Required

Ability to work with confidential and sensitive information with discretion.

Required

Demonstrated skills in prioritizing workload, assessing timelines, and overseeing numerous and competing projects and deadlines.

Required

Demonstrated effective written and oral communications skills.

Required

Proficiency in Microsoft Office Suite: MS Word, Excel, PowerPoint, and Outlook and web access technology. Experience writing reports, summarizing project performance, preparing and presenting Excel spreadsheets, graphs, power point presentations, etc.

Required

Demonstrated capacity to build relationships and effective collaborations with diverse community organizations and healthcare providers.

Required

Knowledge and understanding of systems and public and private sector organizations serving patients with medical and supportive services needs who are underserved and disadvantaged.

Required

Record of consistent and dependable performance of full-time work. Willing to work outside regular hours when occasionally required for project activities.

Required

Aptitude for information, technology and computer-oriented tasks.

Preferred

Experience working in or with underserved populations and a thorough appreciation for related challenges.

Required

Experience working in a clinical setting or familiarity with clinical operations. Prior work experience in medical, oral or public health arenas.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

TB Test: Continued employment is contingent upon the completion of a satisfactory TB test.

COVID and Flu Vaccinations: The position is subject to providing evidence of inoculation.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

School of Dentistry

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.