Blank Assistant 2

BLANK AST 2 (004723)

UCPath Position ID: TBD_941362

Position Description History/Status

Approved Date:

5/6/2026 6:03:27 PM

Date Last Edited:

5/6/2026 6:03:23 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1300O

Organization:

LETTERS AND SCIENCE

Division Code:

1330D

Division:

L&S LIFE SCIENCES

Department:

087500 - PSYCHOLOGY

Position Details

UCPath Position Number:

TBD_941362

Position Description ID

255191

UC Payroll Title:

BLANK AST 2 (004723)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

CX: Clerical & Allied Services

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40043912

Reports to Payroll Title:

PROF-AY

UCPath Department Head Position Number:

40046100

Department Head Payroll Title:

ADMIN MGR 2

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

Within the UCLA Department of Psychology, the Administrative Program Coordinator provides high-level administrative and programmatic support to the Youth Behavioral Health (YBH) Program and the Child FIRST Laboratory, both led by Professor Bruce Chorpita. This position serves as the primary administrative point of coordination across both initiatives, ensuring efficient operations, effective communication, and strong infrastructure for program and research activities.

The incumbent independently manages complex scheduling, communications, data tracking, reporting support, and program logistics. This role requires strong organizational skills, discretion, initiative, and the ability to manage multiple priorities in a dynamic academic and programmatic environment.

The UCLA Department of Psychology is an exceptional department known for its excellence in research, teaching, and service. With a distinguished faculty comprising more than 60 ladder rank members, it is one of the nation's top psychology departments. Its undergraduate program is the largest within the Division of Life Sciences and the UCLA College, with nearly 5,000 undergraduate students enrolled across three majors: Psychology, Psychobiology, and Cognitive Science and two minor programs, Applied Developmental Psychology and Youth Behavioral Health Program. The department also offers a comprehensive Ph.D. program with eight areas of study to approximately 200 enrolled graduate students.

PROGRAM & ADMINISTRATIVE COORDINATION

A1. Executive & Calendar Management. Manage complex calendars for the Principal Investigator across both programs, including prioritization of competing demands. Coordinate meetings with internal and external stakeholders, including faculty, staff, collaborators, and advisory boards.

A2. Communications Management. Serve as primary point of contact for external communications, including managing high-volume email correspondence and maintaining continuity with collaborators.  Draft, edit, and manage professional communications on behalf of the PI and programs.

A3. Meeting & Event Coordination.  Coordinate and schedule recurring meetings (e.g., lab meetings, program meetings, advisory boards). Provide logistical support for events, including monthly lab gatherings and program-related activities.

A4. Document & Information Management.  Organize, maintain, and improve document management systems for both programs. Ensure accessibility and version control of programmatic, research, and curricular materials.

A5. Website & Content Management. Maintain and update program and laboratory websites to ensure accurate and current information.

A6. Letters of Recommendation.  Manage letters of recommendation requests and related materials.

70%

DATA, REPORTING & PROGRAM SUPPORT

B1. Data & Records Support. Assist with tracking, maintaining, and organizing program and research data (e.g., performance registers, reports). Generate and edit reports to support program operations and evaluation.

B2. Learning Management & Systems Support.  Support Learning Management System (LMS) functions related to program tracking, reporting, and participant engagement.

B3. Process Improvement & Infrastructure.  Develop and refine administrative processes to improve efficiency across both programs. Support implementation of systems for tracking program performance and outcomes.

15%

LAB & PROGRAM OPERATIONS

C1. Lab Environment & Operations.  Maintain an organized and professional lab environment, including supplies, shared spaces, and visual displays. Coordinate and delegate tasks to research assistants related to lab upkeep and operations.

C2. Administrative Support Functions.   Manage onboarding logistics for students and collaborators as needed.

10%

SPECIAL PROJECTS

D1. Special Initiatives. Participate in special projects, program development efforts, and strategic initiatives as assigned.

Provide administrative support for new program components or partnerships.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

High School Diploma

or equivalent experience

Required

Bachelor's Degree

in related area and/or equivalent experience/training.

Preferred

Demonstrated ability to manage complex scheduling, competing priorities, and high-volume workflows with accuracy and attention to detail.

Required

Strong organizational skills, including the ability to design and maintain efficient systems for document and information management.

Required

Skill in interacting with persons of various social, cultural, economic, and educational backgrounds for the purposes of working with students, faculty and staff.

Required

Excellent written and verbal communication skills, including the ability to draft professional correspondence, reports, and materials.

Required

Ability to work in an environment of constant interruptions and remain friendly and helpful.

Required

Proficiency in standard office software (e.g., Microsoft Office, Google Workspace).

Required

Familiarity with web content management systems and/or Learning Management Systems.

Preferred

Experience working with databases, spreadsheets, and reporting tools to track and analyze information.

Required

Skill in speaking clearly and distinctly using appropriate vocabulary and grammar to obtain and convey information to faculty, staff, and students.

Required

Ability to establish and maintain cooperative working relationships with students, faculty, staff, and administration and work as a member of a team; collaborating with colleagues.

Required

Ability to assess a spectrum of job needs and personal demands and establish appropriate priorities.

Required

Skill in working independently and following through on assignments with minimal direction.

Ability to manage logistics for meetings, events, and program activities.

Demonstrated discretion and ability to handle sensitive information with confidentiality.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

TBD

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.