Implementation Project Coordinator

BLANK AST 2 (004723)

UCPath Position ID: TBD_941323

Position Description History/Status

Approved Date:

4/22/2026 11:00:54 AM

Date Last Edited:

4/22/2026 11:00:51 AM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1120O

Organization:

EDUCATION & INFO STUDIES

Division Code:

1121D

Division:

EDUCATION & INFO STUDIES DIV

Department:

028600 - CRESST

Position Details

UCPath Position Number:

TBD_941323

Position Description ID

254913

UC Payroll Title:

BLANK AST 2 (004723)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

CX: Clerical & Allied Services

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40048757 

Reports to Payroll Title:

PROJECT POLICY ANL 4 GF

UCPath Department Head Position Number:

41051550

Department Head Payroll Title:

HR MGR 1

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

The Implementation Project Coordinator at ELPA21 is an Assessment Design department role designed to support all aspects of test development and delivery, reporting to the Senior Manager of Assessment Design. Primary duties include, but are not limited to, planning, collecting, analyzing, and creating documentation to align with ELPA21's vision; collecting and assembling information to develop project documents, statements of work, and requirements in support of item design, refinement, and test delivery; assisting the Assessment Design team in editing reports and assisting with preliminary analyses of client needs, creating and maintaining descriptive project reports, including test delivery volume and annual user survey data. The incumbent will manage virtual meeting planning and coordination of client attendance, and facilitate communication with clients. The Implementation Project Coordinator will serve as liaison between clients, vendors, and the CRESST Business Office to facilitate recruitment, event requirements, event delivery and outputs, and will coordinate with internal stakeholders to support organizational goals.

The National Center for Research on Evaluation, Standards, and Student Testing (CRESST) at UCLA is a leader in educational assessment and evaluation. Housed within CRESST, the ELPA21 program focuses on developing tailored assessment frameworks for English learners. This project leverages CRESST's expertise in research and innovation to create assessments that are both scientifically validated and highly effective in measuring language proficiency.

Leadership and Client Services Support

A1. Coordinate standing weekly meetings with the Assessment Design department to assist with prioritizing assessment design team tasks, update on work in progress, receive and execute action items and assignments, and resolve questions and issues related to position responsibilities.

A2. Coordinate scheduling of meetings and follow up regarding special requests and schedule-related appointments. Produce and distribute agendas, identify and compile necessary background materials, and record and distribute meeting notes.

A3. Maintain a database with a list of client topics and concerns; route to the relevant team members; track issues to resolution.

A4. Coordinate support for new state-level committee representatives, including orientation to collaborative workspaces and provision of resources.

A5. Execute and coordinate for a variety of rapid responses or special projects that arise out of the manager’s office. Functions may include: a. Research, analyze, and compile data to produce and edit reports, memoranda, and other documents. b. Manage the production and distribution of proposals, reports, letters and other materials and documents, insuring timely development. c. Coordinate special meetings

35%

Operational Support

B1. Coordinate internal meetings; prepare meeting agendas, assist in compiling topics, identify action items, and produce and distribute call notes.

B2. Track execution of action items and coordinate with program teams to support smooth flow of information from Assessment Design and Psychometrics department team members.

B3. Assist in the creation of diagrams, flow charts, infographics, and other communications to support department operations.

B4. Create process documents, “how to” guides, and checklists for common department practices such as meeting planning.

B5. Assist in the dissemination and monitoring of Assessment Design best practices. Document and build knowledge base of deparment policies and processes for reference and training.

30%

Ancillary Materials Production

C1. Assist with creating and maintaining the database of dependencies for all ancillary materials.

C2. Assist with the production of key ancillary materials, adhering to established workflows and identifying areas for efficiency improvements.

C3. Review ancillary material drafts for errors in grammar, content, and formatting.

C4. Organize and file all vendor-related ancillary documentation, ensuring accessibility for reviews.

25%

Staff Support

D1. Contribute to ELPA21 communications media about accomplishments and events from the Assessment Design department, including writing content for social media and drafting presentation slides.

D2. Assist with identifying conference participation opportunities and preparing conference session proposals and presentations.

D3. Contribute skills such as proofreading and video editing for the creation and maintenance of training modules in the Learning Management System (LMS).

D4. Collaborate with internal stakeholders as needed to support all aspects of test development and delivery.

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

High School Diploma

or equivalent experience

Required

Bachelor's Degree

in related field and/or relevent experience

Preferred

2-5 Years

experience as a project coordinator, administrative assistant, or executive assistant

Preferred

Strong verbal and written communication skills, capable of being clear, direct, and concise.

Required

Demonstrated organizational skills with successful experience in coordinating the activities of a busy and productive department, coupled with the ability to identify, analyze, and resolve problems as they arise.

Required

Ability to exercise independent judgment, initiative, resourcefulness, and discretion in decision-making.

Required

Skill in proofreading and editing both draft and final copy for grammar, syntax, and spelling to ensure that all final documents are error-free.

Required

Shows the capacity for efficient task management and execution and excellent time management skills, ensuring that tasks are completed efficiently, and goals are met promptly.

Required

Ability to identify, analyze, and resolve problems; embraces incremental improvements in workflow and process efficiency.

Required

.Knowledge in using new technologies to enhance work efficiency and productivity

Required

Ability to pay attention to details without losing sight of the bigger picture, ensuring thoroughness in all tasks.

Required

Familiarity with K-12 education and/or federal programs, including English learner programs.

Preferred

Familiarity with project management software, such as Monday.com, Notion, or another similar product.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

E-Verify Check: The position is funded by federal contracts/subcontracts requiring UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate(s) must pass the E-Verify check.

20%

Travel to educational sites and conferences in and outside CA to represent ELPA21 as required at the request of the supervisor.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

SEIS Building

Standing/Walking

X

Sitting

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.