Blank Assistant 2

BLANK AST 2 (004723)

UCPath Position ID: TBD_189903

Position Description History/Status

Approved Date:

10/9/2025 5:27:45 PM

Date Last Edited:

10/9/2025 5:27:41 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1300O

Organization:

LETTERS AND SCIENCE

Division Code:

1350D

Division:

L&S SOCIAL SCIENCES

Department:

110000 - ECONOMICS

Position Details

UCPath Position Number:

TBD_189903

Position Description ID

245866

UC Payroll Title:

BLANK AST 2 (004723)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

CX: Clerical & Allied Services

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

4 - Staff: Limited

Full-Time Equivalent (FTE)

0.5

SUPERVISION

UCPath Reports to Position Number:

10050588

Reports to Payroll Title:

Academic Coordinator III

UCPath Department Head Position Number:

10046838

Department Head Payroll Title:

Academic

CLOSE SUPERVISION - Indicates that the incumbent is assigned duties according to specific procedures. Work is checked frequently, and in addition there may be formal training.

POSITION SUMMARY

Under the direction of the MQE Director of Strategy & Operations, the incumbent provides comprehensive administrative, technical, and event support services to the MQE Program. Major duties include: providing general clerical and administrative assistance such as designing flyers and marketing materials, assisting with office organization and supply management, purchasing, and supporting staff and faculty with routine administrative tasks. The incumbent serves as the first point of contact for IT and technical support, providing first-level assistance with computers, printers, software, Wi-Fi, and coordinating with central IT or external vendors for more complex issues.

Additional responsibilities include setting up and operating audiovisual equipment for classes, meetings, and events, ensuring technology runs smoothly, and maintaining AV equipment. The incumbent coordinates and tracks student attendance at all events, classes, and workshops; assists with logistical arrangements such as room setup, materials, refreshments, and signage; and provides on-site event support including registration, check-in, and troubleshooting.

This position works closely with program staff and faculty to ensure that MQE events and operations run efficiently and effectively, maintaining shared resources, addressing technical issues promptly, and ensuring a welcoming environment for students and visitors. Other duties or special projects may be assigned by the Director of Strategy & Operations.

UCLA’s Economics Department has two interlocking objectives. We conduct cutting edge research by developing new methodologies and applying them to understand society’s most critical issues. We also seek to train the next generation of economic leaders in the private sector, government and academia.

UCLA is one of the top-ranked economics departments in the world. We have a young and active faculty whose research is shaping policy and informing the public on critical issues affecting the United States and the world. Our work covers a diversity of topics such as the origins and persistence of the Great Depression and its lessons for today’s economy, the relationship between education and health outcomes, cartels and antitrust policy, the economics of health care, and the impact of immigration on labor markets. Many of our faculty have received special recognition for their body of research by election to prestigious institutions such as the National Academy of Science, the American Academy of Arts & Sciences, and the Econometric Society, or have received such celebrated awards such as the Guggenheim and Sloan Fellowships.

Our undergraduates are equally impressive. They are among the brightest students on campus and consistently go on to find success in the job market and in graduate school. We have approximately 3300 majors at any one time making us the largest among major economics departments across the country and the largest major on campus. Our students come from over 60 countries around the world yet the majority call California their home. Many of our students are the first in their families to attend college and we are proud of them and their accomplishments.

Our Alumni play important roles in business, entertainment, and academia. We are proud that many maintain strong ties with UCLA and with the Economics department. Our students attend business schools, law school, medical schools, and graduate schools in a variety of disciplines.

Administrative Support 

1. Provide general clerical and administrative assistance, such as designing flyers and marketing materials.

2. Assist with office organization, supply management, and maintaining shared resources.

3. Support staff and faculty with routine administrative tasks as needed.

4. Serve as a backup for core office operations, including procurement, reception, and routine administrative tasks, ensuring continuity of service during staff absence.

5. Coordinate and execute purchasing and other office support duties as assigned to maintain smooth day-to-day operations.

30%

Program & Event Support 

1. Track and record student attendance at all events, classes, and workshops.

2. Assist with the logistical arrangements for events (room setup, materials, refreshments, signage, clean up).

3. Provide on-site event support, including registration, check-in, and troubleshooting.

4. Provide administrative and logistical support for projects, and collaborative initiatives

20%

IT & Technical Support 

1. Provide first-level technical support for staff and faculty (computers, printers, software, Wi-Fi, etc.).

2. Coordinate with central IT or external vendors for more complex issues.

3. Assist with user account setup, password resets, and software installations.

25%

Audiovisual (AV) & Technology support 

1. Set up and operate AV equipment (projectors, microphones, speakers, video conferencing systems) for classes, meetings, and events.

2. Ensure all event technology runs smoothly, resolving technical issues quickly if they arise.

3. Maintain AV equipment and report maintenance needs.

25%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

High School Diploma

or equivalent experience.

Required

And

Bachelor's Degree

in Information Technology, Computer Science, or a related field or equivalent experience / training.

Preferred

1 year

Experience supporting instructional technology in a college or university setting.

Preferred

1 year

Knowledge of IT security practices and data privacy requirements in higher education.

Preferred

Strong interpersonal skills with the ability to work diplomatically with high-level faculty, administrators, and staff.

Required

Willingness to take training and implement learned practices effectively.

Required

Ability to identify and purchase necessary office supplies to support operations.

Preferred

Demonstrated ability to use commercial software tools to resolve operational issues.

Preferred

Ability to assess user skill levels and communicate technical concepts clearly to diverse audiences.

Preferred

Experience training and consulting with users on computer hardware and software, both individually and in group settings.

Required

Ability to troubleshoot and resolve network connectivity and Wi-Fi issues.

Required

Ability to support and maintain computers, printers, and related hardware, including software installation and updates.

Required

Ability to set up, maintain, and troubleshoot microphones, speakers, projectors, and video conferencing systems.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Bunche Hall

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.