Program Coordinator

BLANK AST 2 (004723)

UCPath Position ID: TBD_1000218

Position Description History/Status

Approved Date:

8/27/2026 5:50:32 PM

Date Last Edited:

8/27/2026 5:50:28 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1300O

Organization:

LETTERS AND SCIENCE                    

Division Code:

1350D

Division:

L&S SOCIAL SCIENCES                    

Department:

133500 - KINDNESS INSTITUTE

Position Details

UCPath Position Number:

TBD_1000218

Position Description ID

263104

UC Payroll Title:

BLANK AST 2 (004723)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

CX: Clerical & Allied Services

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

0.5

SUPERVISION

UCPath Reports to Position Number:

41126702

Reports to Payroll Title:

ADMIN OFCR 4

UCPath Department Head Position Number:

40041891

Department Head Payroll Title:

ASSOC PROF-AY

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

BKI is searching for an exceptional part-time staff member to support its various programmatic activities and communications efforts. Much of this work can be conducted remotely, but in-person attendance would be required at monthly seminars, BKI events, and some BKI staff meetings.

AVAILABILITY REQUIRED: Must be available to work throughout the entire academic year and some nights and weekends.

The UCLA Bedari Kindness Institute was established to provide an interdisciplinary platform dedicated to the research, education, and practice of kindness. Ultimately, BKI aims to advance principles and practices of kindness to create a more humane world.

Program Development and Support

a. Participate in BKI/ISH monthly seminars

b. Oversee logistics and coordination including catering, event location, UCLA Facilities Management, etc

c. Work with the BKI team to brainstorm programming content

d. Attend select campus and off-campus events and provide assistance

e. Create program flyers, event descriptions/registration pages, and summaries

f. Write seminar summaries

d. Develop and maintain recordkeeping systems of program records.

e. Provide program information to students, visitors, faculty, etc. Screen student inquiries, by phone and in person, to make appropriate referrals to other Social Science units or campus resources as necessary.

f. Coordinate logistics for workshops, conferences, and events including arranging facilities, catering, publicity, speakers, budget monitoring and support materials

40%

Communications Support

a. Support the development of a regular newsletter; the “media” section of the BKI website, and other regular updates on BKI work.

b. Manage, organize, and oversee BKI emailing lists and relationship management databases

c. Communicate with BKI researchers about seminars and research updates

d. Communicate with seminar guest speakers

e. Communicate with program attendees (outreach/recruitment, reminders, follow-up, etc.)

f. Update department website as needed

30%

Administrative Support

a. Compose, prepare and edit routine correspondence for the BKI Director and Deputy Director

b. Schedule meetings and appointments, as requested, using judgment as to time and place.

c. Manage special projects and various other assignments as assigned by the unit Director and Deputy Director

20%

Financial Assistance

a. In collaboration with Fund Manager, assist with purchasing, reimbursements, and invoices for faculty, students, staff, and visiting scholars in the department and

b. Use appropriate financial systems, such as Amazon Business Account and BruinBuy, to order office supplies and equipment and process travel and entertainment expenses.

c. Work with vendors and appropriate central offices for all department needs and processes.

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

High School Diploma

Or equivalent experience

Required

Bachelor's Degree

in related area or equivalent experience/training

Preferred

1-2 years

Administrative experience.

Required

1-2 years

Event coordination and organization.

Required

Excellent oral and written communication

Required

Ability to work independently and manage multiple tasks in a remote setting

Required

Effective problem-solver

Required

Excellent written and oral communication skills.

Required

Must be detail oriented, organized, and punctual.

Required

Must possess strong computer skills with proficiency in Microsoft and Google Office Suite.

Required

Proficiency in Wordpress, Constant Contact, and Canva.

Required

Experience planning public programming or events.

Required

Ability to follow direction and to work harmoniously in collaborative contexts

Required

Experience with client relationship management software desired.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Public Affairs Building

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.